School Secretary and Marketing Assistant

• Meet and greet all current parents and visitors ensuring that they are given a first-class welcome and impression of our School;
• Provide high quality administrative and secretarial support to the Head, Deputy Heads, Finance Manager and Compliance Manager and keep them informed of any relevant matters concerning pupils, staff or parents;
• Work closely with the support and teaching staff to ensure a smoothly run office and school;
• Triage school emails and post ensuring enquiries and messages are dealt with in a timely and professional manner and relevant staff are included in correspondence, adhering to high standards of confidentiality where necessary;
• Take action-based and accurate minutes in meetings when asked (SLT, Staff meetings etc) and distribute them as soon as possible after the meetings;
• Plan and organise programmes for visitors to the School, ensuring that the appropriate information, tours and refreshments are provided;
• Liaise with finance, maintenance, catering teams, ensuring clear lines of communication at all times;
• Liaise with relevant staff in preparation for key events such as Speech Day, parents’ evenings, school play and attend the weekly events meeting;
• Undertake reception duties promoting a welcoming and pleasant atmosphere and assist visitors to complete the required security procedures;
• Working with the DSL, administer child protection letters from previous schools and nurseries for incoming pupils;
• Have oversight of the school calendar, particularly from a marketing perspective, and work closely with staff and the Head on daily logistics and annual events;
• Have due regard to safeguarding, health and safety and follow the school’s policies.
• Undertake other ad-hoc clerical and administrative duties as required;
• Create, update and deliver the items on the marketing calendar;
• Support Open Days and Parent visits;
• Support work on school branding;
• Take good quality photographs for posting on social media, in the school newsletter etc
• Be responsible for the school’s weekly newsletter;
• Be responsible for building the alumni database;
• Work with the Head to create a half-termly wow magazine;
• Liaise with all prospective parents in a warm, efficient and diplomatic manner;
• Manage all new pupil applications including database input and maintaining applications lists;
• Follow up all pupil recruitment leads in a timely and professional manner;
• Organise prospective parent visits, tours and pupil taster days, following up regularly to ensure the process is easy and smooth for joining families;
• Work closely with the Head to develop new leads for pupils;
• Manage the administration of offers and joining documents;
• Assist with the organisation of Open Mornings e.g. overseeing attendee lists, greeting and advising parents;
• Proactively review and share information on a weekly basis with Head and rest of Admissions Team regarding prospective parent visits, taster days etc;

Salary from£19,719.15 pro rata

• Collaborative and supportive work environment
• Company Pension Scheme with flexibility for employees and free financial advice for each employee available on appointment
• Delicious cooked lunches every day during term time and free refreshments available throughout the day
• Fee concessions
• Continuing professional development opportunities
• Reduced rates on facility hire for family events or groups from outside school
• Free hot lunch each day (term-time)
• Free on-site parking
• Free use of the on site gym
• Conveniently located on the edge of Bury St Edmunds
• Thorough induction with mentor and staff buddy for the first year in post
• Amazing colleagues with a culture of teamwork, sharing best practice and support

South Lee Prep School & Nursery
Nowton Road
Bury St Edmunds
Suffolk
IP33 2BT