Job Title: Finance Assistant (Full-time)

About our School

-educational independent preparatory school (Reception to

St Paul’s Cathedral School is a co
Cathedral  who  are  boarders  at  the  school,  accommodated  in  a  purpose-designed  boarding
Y8).  The  majority  of  our  285  pupils  are  Day  Pupils.  We  educate  the  Choristers  of  St  Paul’s
house. Music permeates the whole life of the school and is central to our ethos.

the support of a dedicated and collegiate staff team. Our philosophy is that all achievement must
Every day at St Paul’s Cathedral School, ordinary children achieve extraordinary things, with
be rooted in wellbeing.

our  parents  feel  that  our  location  and  exceptional  ethos  give  pupils  a  strong  sense  of  being
The Good Schools Guide has described us as ‘pastorally superb’ and a ‘joyful place’, noting that
rooted in a community.

Job Description:

most vibrant and successful prep schools.
This is an excellent opportunity for a committed and enthusiastic person to join one of the UK’s
We  are  seeking  a  highly  organised  Finance  Assistant  to  work  alongside  the  Director  of
Finance.  The successful candidate will be responsible for managing the routine activities of a
busy finance department, including responding to parent and staff enquiries.

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JOB DESCRIPTION

MAIN DUTIES AND RESPONSIBILITIES

Responsibilities

Responsible to the Director of Finance and Operations (DFO) for:

Purchase Ledger & Payments

•  Main point of contact for all purchases and resolving discrepancies.
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Liaise with suppliers regarding queries, statements, and payments.
•  Maintaining supplier, customer records and purchase management.
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Perform  internet  searches  for  new  suppliers  and  monitor  payments  for  reports
under Anti-Money Laundering Policy.
Oversee any amendments of supplier
due diligence and independent verification of bank details.
Reconcile supplier statements and maintain up-to-date creditor records, including
supplier payments terms and VAT registration numbers.

s details to the School, ensuring appropriate

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Fee Billing & Credit Control

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Support the termly billing cycle by processing fee extras and rechargeables to pupil
fee accounts.
Process fee payments received.
Process extras/recoverable charges.
Respond to parent queries regarding invoices or payments.

Banking & Reconciliation

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Record income and payments in the accounting system.
Assist with bank reconciliations.
Support budgeting and reconciliation of school trip income and other ad hoc
events.

Financial Administration

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Maintain accurate financial records and digital filing systems.
Assist in preparing reports and spreadsheets as required.
Assist in the preparation of BACs payments.
Daily input of invoices and adjustments on to PASS Finance.
Assist in the management of event and trip budgets.
Assist with the Year End Audit process.

Compliance & Systems

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Ensure financial procedures are followed in accordance with internal controls.
Assist with data entry into finance systems WCBS PASS.
Maintain confidentiality and data protection standards at all times.

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Other Responsibilities:

•  Working  closely  with  the  School  and  Cathedral  Finance  Team,  as  required,  to

support month-end and year-end close processes, and the annual audit.
Assisting with the documentation of processes and system improvements.
Bringing any concerns or opportunities for improvement promptly to the attention
of your line manager.
Understand  and  follow  school  and  cathedral  financial  policies,  charity  finance
regulations and internal controls.
Any other duties as deemed reasonable and necessary by the DFO.

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Person Specification:

The successful candidate will have excellent organisational and communication skills, a keen
eye for detail and an ability to work as part of a team.

As  a first  point of contact of the  Finance department,  they will have  the  ability to positively
engage with parents, staff, and suppliers.

They will have previous experience of working in a busy school or finance office environment,
and the ability to work on their own initiative with excellent IT skills.

Experience working within a school context, would be beneficial, but is not essential.

Essential

Desirable

•  Degree

Qualifications

Experience

•  GCSEs and A-Levels
•  Relevant Finance or

business administration
qualification (e.g. NVQ Level
3 or AAT)

•  Experience working within
a team, managing enquiries,
and providing customer
service

•  Demonstrable experience working

with PASS Management Information
Systems and finance software
training will be provided if needed.
•  Experience in finance, accounting, or

–

finance administrative roles,
preferably within an educational
setting.

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Personal
competencies
and qualities

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•  Customer-Focused: A
friendly, approachable
demeanour when dealing
with enquiries from staff
and parents and suppliers.
IT Literacy: Excellent
proficiency in office
software (Word, Excel, and
Outlook) and financial
accounting software
•  Organizational Skills:

Ability to manage multiple
tasks and prioritize
effectively, meeting
deadlines.

•  Attention to Detail:

Accuracy and precision in
scheduling and record-
keeping.

•  Time Management: Ability
to work efficiently under
pressure, managing multiple
deadlines and tasks.
•  Communication Skills:

Excellent written and verbal
communication skills, with
the ability to liaise
effectively with staff,
parents and pupils.

•  Problem Solving: Proactive
and capable of resolving
scheduling conflicts or
issues as they arise.

•  Alignment

philosophy of achievement
rooted in wellbeing.

with the school’s
•  A collaborative approach,
with a growth mindset.

Terms and Conditions

This  post  is  employed  (contract)  and  offers  a  competitive  pro  rata  salary  with  a  generous
Employer Defined Contribution pension scheme.

This is a full time role.  This is a school-based role working on-site.

Lunch is provided, and there is an hour for lunch (unpaid).

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Attendance  at  termly  INSET  is  also  required,  as  is  attendance  at  the  compulsory  Cathedral

services including Advent and Palm Sunday (falling on Sunday’s).
We are committed to supporting the professional development of all our team members; all
staff may apply for support with relevant training courses.

Employees may also be entitled to discounted school fees for dependent children, subject to the
standard admission process and the availability of places.

The Pension scheme is managed by the Cathedral, using Aviva.

Application

All  applications  must  be  made  via  the
website), accompanied by a letter addressed to the Head, Mrs Judith Fremont-Barnes.

application  form  (available  on  the  school

School’s

Please submit your completed application and letter to tkeller@spcs.london.sch.uk. The closing
date is: 09:00 Monday 19th January 2026.

The school reserves the right to interview before the closing date.

In  line  with  Keeping  Children  Safe  in  Education,  online  checks  are  conducted  as  part  of  our
application  process  for  all  new  employees  and  all  appointments  are  made  subject  to  pre-
employment checks including an enhanced Disclosure and Barring Service certificate.

Safeguarding:

Safeguarding
  and  all  staff  are
expected to share our commitment to safeguarding and promoting the welfare of the children
the  school  which
in  our  care. Staff  must  be  aware  of
 Safeguarding Policy  and
support safeguarding
Staff Code of Conduct.

is  the  responsibility  of  all  staff  at  St  Paul’s  Cathedral  School

the  procedures  within

and  must  act  in  accordance  with  the  school’s

All job descriptions may be adapted to suit the skillset and experience of the post holder and
are kept under regular review. Job descriptions are not comprehensive; the post-holder may at
times be expected to carry out other tasks and undertake training in line with business need
when reasonably requested by the Head.

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