Sports Development Coordinator
(Sport & Physical Activity)

Applicant Information and Job Description and Person
Specification

Summary

Aston Students’ Union (SU) is a membership organisation for students studying at Aston
University. The SU is led by elected student officers supported by a staff team. It is an
independent charity and company that exists to impact positively on the life of Aston University
students. The SU provides a range of services to enhance the student experience. Services
are varied and include advice and support, a student representation framework, over 100
clubs and societies, an accommodation service, headline annual events alongside much
more.

Job Summary

We are looking for an enthusiastic and proactive candidate to take on the role of Sports
Development Coordinator (Social & Recreational Sport), acting as a key point of contact for
students engaging in sport for fun, fitness, and wellbeing. This role focuses on enhancing non-
competitive sporting opportunities, increasing participation, and helping to build an inclusive
and active campus community.

A large part of the role will involve coordinating and delivering weekly Sports Nights and the
end-of-year Aston Olympiad tournament, while supporting casual sports sessions, taster
events, and student-led initiatives. The post-holder will also support communication with
student groups, manage logistics such as facility bookings and event planning, and work
closely with Sport Aston and other stakeholders to promote engagement and access.
Excellent communication and organisational skills will be essential, along with a passion for
using sport to bring people together and improve the student experience.

Principle Purpose of Job:

The post
holder will support and develop the Union’s
student activities through the coordination of social,
recreational and inclusive sport, aiming to boost
participation and community engagement across campus.

‐

Work Location:

 Aston University Campus: Aston Students’ Union, B4 7BX

Responsible to:

 Head of Student Representation Democracy And Activities

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Equality, Diversity and Inclusivity

Aston Students’ Union is an equal opportunity employer that is committed to diversity
and inclusion in the workplace. We prohibit discrimination and harassment of any kind
based on Race, Age, Disability, Sex, Sexual Orientation, Gender Reassignment,
Religion or belief, Marriage and Civil Partnership or Pregnancy and maternity or any
other protected characteristic. If you require any reasonable adjustments to assist you
in the application or interview process, please get in touch to discuss your needs.

Main Duties and Responsibilities:

A. Develop,  oversee  and  promote  Athletic  Union  club  activity  and  intermural  activity  at

Aston.

B. Responsible  for  providing  administrative  support  for  Athletic  Union  sports  clubs
ensuring the delivery of an efficient and effective customer service to all students.

C. Oversee  the  administration  of  the  British  Universities  and  Colleges  Sports  (BUCS)
programme  and  other  competitions,  through  the  arrangement  of  fixtures,  facility,
transport and other related matters.

D. Attend relevant BUCS/NGB/NUS meetings, conferences and training sessions.
E. Adhere  to  banking  procedures  and  assist  in  processing  all  sale  transactions  for  all

Athletic Union Clubs and Societies via the relevant systems in place.

F. Complete and update risk assessments for all sport and physical activity.

G. Support the allocation and administration of the Students’ Union fleet of vehicles.

H. To facilitate AGM’s to oversee any democratic voting of committees.
I. Support  the  coordination  of  events  such  as  Welcome  Fair,  Athletic  Union  Ball,

Students’ Union Awards Evening and Open days.

J. Support clubs with organising social, or fundraising and charity events, ensuring that

procedures are adhered to and that students maintain their duty of care.

K. Assist in the organisation and delivery of training for new committees.

L. Assist students in forming new Athletic Union sports clubs.

M. Work  with  the  current  kit  provider  and  clubs  to  ensure  that  the  appropriate  playing

kit/leisure wear is provided and that the kit agreement is adhered to.

N. Ensure that equal opportunities, diversity and data protection policies are adhered to

in all activities.

O. Ensure all club activities arranged through the department adhere to relevant Health &

Safety legislation and internal policies.

P. Liaise  with  and  develop  key  working  relationships  with  the  Vice  President  Student

Activities and Sport Aston.

Q. Act as an Executive Officer buddy to support them during their time in office.

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R. Assist in the updating of the Students’ Union website by providing relevant information.

General Responsibilities:

A. Any  other  duties  reasonably  required  by  the  Student  Activities  &  Voice  Manager  or

Senior Management team.

B. Support the  University  with  administering  the  Higher  Education  Achievement  Report
(HEAR) for participants, including updating data and verifying students have met the
criteria.

C. Allocate rooms/facility for student use via relevant systems in place.

D. Support the annual Students’ Union elections and By-Elections.

E. Attend relevant meetings with the University and other stakeholders.

F. Support  the  Student  Activities  &  Voice  team,  Executive  Officer  team  and  wider

Students’ Union team.

G. Dealing with and responding to general enquiries in the SA and Voice office.

H. Ensuring that day to day activities embrace sustainability and reduce the impact upon
the  environment  by  minimising  waste  and  maximising  recycling;  saving  energy;
minimising  water  usage  and  reporting  any  electrical  faults,  water  leakage  or  other
environmental concerns to the facilities or line manager etc.

Standards

A. The post holder will be expected to both professionally and personally, display a

positive image of Aston SU.

B. The post holder will be expected to uphold the values of Aston SU and

demonstrate high standards of professionalism, respect for others, integrity and
accountability.

C. To actively demonstrate commitment to equality, diversity and inclusion.

D. The post holder will be expected to abide by the Union’s various policies such as
the Equality and Diversity policy and the Anti Bullying and Harassment policy at
all times.

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Person Specification

Essential:

• A “can do” positive attitude to challenges.

• Good general education, typically to degree standard, including Maths and English at

least to GCSE or equivalent.

• A commitment to the principles and practices of equality and diversity.

• Enjoys working within a team independently

•

•

Is friendly and committed to providing an excellent customer experience

Is innovative and will bring new ideas

• Has commercial awareness and can spot commercial opportunities to support the

services

•

Is able to demonstrate a passion for student led activity

• Has a flair for communication with excellent written skills

•

Is open to working flexible hours and can be available to work at events outside of

standard working hours if required on occasion e.g. Welcome Fair

• Knowledge of higher education sport activities and programmes

• Experience of developing and coordinating sport projects or services

• Committed to supporting our charitable vision and delivering high quality services to

our students.

Desirable:

• An understanding of student led organisations.

• Good working understanding of a representative and democratic environment.

• Knowledge and understanding of managing data protection.

• Demonstrable working knowledge of higher education and the issues affecting

students today.

• Demonstrable experience of developing and maintaining relationships with internal

and external stakeholders.

• Experience of carrying out risk assessments and monitoring health and safety

• Knowledge of National Governing Bodies of sport

Applicant information

• Starting salary; £27,319 – pro rata'd to £7,484.66 – £11,226.99

•

Job type: Fixed Term -− 31st July 2026; Part time 10 - 15 hours per week.

• Pension; 7.5% Employer Contribution

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•

•

•

Free NUS Totum Card.

If you would like to clarify any information or have an informal chat about the role,

please email  s.hussain30@aston.ac.uk.

To apply, please send a CV and covering letter to our HR, Governance and Admin

Coordinator, Shadab Hussain on s.hussain30@aston.ac.uk.The covering letter

should detail how you meet the criteria required for the role.

• Application closing date: 12 noon on Thursday, 23rd Ocotober 2025

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