Reports To:        Head of Membership, Marketing, Events and Commercial Sales

Location:            Harrogate head office.

Salary Range:    £30-£32K pro rata

Job Purpose:     To support the organisation with the effective planning, implementation,
management, and evaluation of the AfPP’s Annual National Conference, the
online webinar programme and attendance at external events in line with AfPP’s
corporate strategy.

Hours of Work: 25-30 hours a week to suit the needs and demands of the role with some flexibility
to meet the fluctuating demands

Key Tasks – The most important duties of the role

• Coordinate all aspects of the AfPP Annual National Conference and online Webinar series.
• Plan and organise the conference agenda and speakers with input from the Education team
• Plan and organise the webinar series content and speakers with input from the Education
team
• Secure exhibitors for the Annual National Conference and sponsorship for both the ANC and
webinar series in line with the Events Team KPIs
• Liaise with AfPP’s volunteer network and internal teams to deliver quality event education.
• Act as a key ambassador for AfPP, effectively managing professional relationships before,
during and after events to ensure smooth logistics and effective communications.
• Work within the preset ANC and webinar budgets.
• Maintain accurate and up to date records at all times.
• Attend and support AfPP and industry external events as required.
• Work closely with the marketing department to ensure the timely and effective marketing of
events.
• Work with finance department on the appropriate reporting of event income.
• Prepare the budget for future Annual National Conference and the webinar series.

Knowledge – The information needed to carry out the key tasks effectively

• Strong literacy and numeracy with acute attention to detail.
• A strong understanding of event planning.
• An understanding of webinar planning and platforms.
• Experience of effective task and time management, managing busy workloads and
prioritisation.
• Awareness of effective communication and negotiation techniques.
• Working knowledge of Word / Excel / Outlook etc

Skills – the capabilities needed to carry out the key tasks effectively

• Strong and practical administrative skills to manage delegate, speaker, and exhibitor
relationships effectively through clear, concise, and positive communication.
• A persuasive and effective communicator, with an open, engaging, and winning style that
generates trust and credibility amongst others.
• Clear, timely communication with colleagues internally on items affecting other
departments.
• Working effectively to meet or exceed clear objectives, deliverables, targets, deadlines, and
standards.
• Successfully co-ordinating complex projects demonstrating an ability to perform detailed
tasks effectively in a demanding environment.
• Ability to use own initiative, be creative and develop new ideas whilst working both
autonomously and as part of a team.

Behaviours – the demeanour needed to carry out the key tasks effectively

• Always shows a personal commitment to treating all customers and colleagues in a fair and
respectful way in line with organisational values.
• Displays a consistently positive, creative, and collaborative approach to work issues.
• Ability to work proactively on own initiative.
• Shows credibility, professionalism, tact, and diplomacy at all levels.
• Shows good self-awareness and willingness to learn and develop.
• Builds rapport and develops strong internal and external working relationships.
• Energetic and motivated approach.
• Open and receptive to change.
• Acts as an ambassador for the aims of the organisation

At the AfPP, we know that a diverse workforce is integral to our ability to creatively and successfully deliver our charities’ strategic objectives. Our goal is to foster an inclusive culture and equitable environment where everyone at work can thrive. We welcome and evaluate applications from all individuals with the right skills and experience for the job, without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including ethnic or national origins, colour and nationality), religion or belief (including lack of belief), sex and sexual orientation.