Events Coordinator

Administrative

Full-time, permanent

£30,378 to 35,608 plus £1,730 Oxford weighting

35 hours per week

Deadline: Tuesday 14 April 2026

We’re looking for an organised, customer-focused and proactive Events Coordinator to join the Events team at St Antony’s College. This is a full-time role (35 hours per week), with a salary of £30,378 to 35,608 gross per year plus an annual Oxford weighting allowance of £1,730.

Reporting to the Head of Operations, you will play a key role in coordinating the College’s internal seminars, conferences and teaching events, as well as managing external bookings. You will be the first point of contact for event enquiries and will ensure that all bookings are handled professionally, efficiently and in a timely manner.

About the role

St Antony’s College is home to seven regional study centres and hosts an average of 15–20 seminars and similar events per week during term time. The Events Coordinator supports this busy academic environment by organising accommodation and rooms for seminars, conferences and teaching, ensuring a consistently high standard of service.

Working as part of a small team, you will balance the College’s academic priorities with the management of external events, taking into account commercial considerations while supporting student life and academic activity.

Your work will include:

• Managing room and accommodation bookings for internal and external events
• Acting as the key point of contact for general event enquiries
• Providing accurate and timely quotes for hospitality and room hire
• Communicating last-minute changes, cancellations or new bookings with relevant teams promptly
• Preparing contracts and issuing invoices, including correct VAT treatment
• Greeting external organisers and providing key event information
• Maintaining accurate booking system records and conference information
• Supporting selected events in person, including occasional evenings and weekends
• Producing weekly operational reports
• Reviewing and improving administrative processes to ensure efficiency and professionalism
• Maintaining accurate record keeping, filing and archiving

What we’re looking for

Essential

• At least one year’s experience in events management (hospitality or education sector)
• Excellent IT skills, particularly MS Office, and willingness to learn new systems
• Proven ability to deliver excellent customer service
• Clear written and verbal communication skills
• Strong attention to detail
• Ability to work independently and use initiative
• A calm and effective approach under pressure
• Excellent organisational skills with the ability to prioritise effectively
• A reliable, hands-on team player who takes ownership and supports colleagues
• Flexibility to work occasional weekends, early starts or late finishes

Desirable

• An understanding of, or sympathy with, the values and ethos of a small collegiate institution

Please read the attached job description (including person specification) for more information.

About St Antony’s College

St Antony’s is a vibrant, international, graduate-only college of the University of Oxford. Founded in 1950, we are proudly modern and inclusive, with a diverse global community representing more than 70 countries.

The Events Coordinator plays a central role in ensuring the College provides a professional, welcoming and well-managed environment for both academic and external events.

We offer excellent employee benefits, including:

• 41 days annual leave including bank/public holidays, with the option to sell up to five days per year for additional pay
• Membership of the University of Oxford’s Staff Pension Scheme
• Free staff meals in the Dining Hall when the hall is open and you are on shift immediately before and after lunch service
• Staff social events, including a summer party and winter children’s party, plus informal activities run by the Staff Social Committee
• Bus travel scheme, cycle to work scheme, and access to a car parking space in the College’s grounds if available
• A University Card giving you free or discounted access to Oxford colleges, museums, gardens and libraries
• Retail discounts through University schemes for both online and local businesses

How to apply

Please send your completed application form to recruitment@sant.ox.ac.uk by

9.00am on Tuesday 14 April 2026. Interviews will take place on

Thursday 23 April 2026.

We will shortlist candidates based solely on how closely they meet the essential and desirable criteria in the person specification. Please note that we cannot consider late or incomplete applications.

Any offer of employment will depend on satisfactory references and confirmation of your right to work in the UK.

St Antony’s College is an equal opportunities employer. All applicants will be invited to complete a confidential and anonymous monitoring survey, which is not shared with the selection panel.

A privacy notice for applicants and information about how we use your data can be found at https://www.sant.ox.ac.uk/about-st-antonys/how-we-use-your-data

Published date: March 12, 2026

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