Kingsgate Kids Administrator (Team Support)
Accountable to:
Kids Administrator (Vania Snowdon)
Role description:Provide administrative support to the Kids Team.
Specific tasks:
- Ensure that new Kids Team members’ documentation is complete, scanned, and correctly stored in the digital system. Also, cross-check all historical documentation to ensure completeness.
- In collaboration with the other Kids Administrator, follow up with team members who need to complete or refresh safeguarding training.
- Support the other Kids Administrator in maintaining an overview of who is serving each week and assist in finding solutions to gaps as they arise.
- Ensure that personal information, such as dates of birth for children and volunteers, is kept up to date on the appropriate systems. Work with the department to ensure these records remain accurate.
- Join the Kids Sunday Coordinator Team for two services a month: supporting setup, delivery, and pack-down for one service (8:00 am – 1:00 pm) and pack-down for one service (11:00 am – 1:00 pm). ()Not essential
Person specification
- KingsGate Partner
- Ability to provide a KingsGate pastoral reference.
Key skills, attributes and/or experience
Essential:
- Good communication skills
- Good organisational skills
- Basic computer skills to use PCO and Microsoft office
- Great team player
Desirable:
- Self-motivated
Support and personal development
- Training related to your responsibilities as a volunteer
- A named person who will supervise your volunteering and with whom you can discuss your work
- Regular one-to-one meetings with your supervisor
- A review of your volunteering role after three months
- Access to relevant staff training and leadership development resources, if appropriate
- Access to technical equipment and IT systems, including any required training
- Reimbursement of travel expenses (petrol paid at the prevailing mileage rate)
- Full involvement in the life of the staff team (e.g., Summer BBQ and Christmas meal)
Time commitment
- 13–15 hours per week (flexible if fewer hours are offered)
- A mix of office and home working, based on your availability
- Monday, Tuesday, and Wednesday (preferred but not essential)
- Attendance at the annual Kids Team meeting and any relevant training
This role description was created by Jennie Jarvis on 28 th October 2025
If you would like to discuss this role you can email jennie.jarvis@kingsgate.church
If you are interested in applying for this volunteer role please complete the application form and email to hradministrator@kingsgate.church