JOB DESCRIPTION Job Title Job Holder Responsible to: Responsible for: Hours: People Manager TBC Chief Financial Officer Volunteer Officer 35 hour per week Salary Band: £28,000 - £34,000 Main Duties: 1. Managing resources to deliver projects or programmes 2. Operational day-to-day planning and performance management 3. Monitoring budgets and outputs within area 4. Support compliance 1. Managing teams resources to deliver HR related projects Provide leadership and support to direct reports to ensure high standards of delivery across all projects. Champion an inclusive, motivating team environment across the business. Key Responsibilities include: • Support professional growth through monitoring regular 1:1s, appraisals, and coaching. • Lead on workforce planning, recruitment, onboarding, and succession planning to attract and retain talent. • Allocate resources effectively to deliver on KPIs and stakeholder expectations. • Encourage cross-functional collaboration and promote high staff morale. • Embed organisational values into team culture and service delivery. • Work with the finance team to administer payroll, and benefits. • Liaise with the Club’s HR team to support strategic decision making. 2. Operational planning and day-to-day performance management Ensure robust operational planning and management of day-to-day service delivery through consistent performance oversight, communication, and process improvement. Key Responsibilities include: • Translate strategic goals into clear plans and individual objectives. • Monitor team output and adapt priorities in line with changing needs. • • Manage employee relations and handle performance concerns constructively and in Identify training needs and support ongoing professional development. line with HR procedures. • Promote staff wellbeing and support flexible working practices where appropriate. 3. Monitoring budgets and outputs within area Ensure financial and output targets are met through effective planning, monitoring, and evaluation. Key Responsibilities include: Implement HR strategies aligned to strategy • • Support budget planning and monitor spend against forecasts. • Track performance against KPIs. • Provide timely reports to management, funders, and Trustees. • • Identify and act on risks or underperformance early. Implement value-for-money principles in all operations. 4. Support compliance Maintain a safe, compliant, and data-led working environment in line with Foundation policies and external requirements. Key Responsibilities include: • Ensure all departmental activity complies with Foundation policies and relevant legislation, including safeguarding, GDPR, health and safety, and equality and diversity. • Manage the PeopleHR systems and its efficiency amongst employees. • Ensure employees have completed mandatory training and records are uploaded to PeopleHR • Maintain accurate records and support reporting to regulators, funders, Exec team and Trustees as required. • Conduct regular audits of programme delivery, working environments, and data systems. Other duties: You will be required to undertake other duties from time to time as required. Any potential permanent changes to your role will be discussed, and agreement reached prior to being undertaken. You will be notified of any permanent change in writing. In addition to your normal duties, you may be required to undertake additional or other duties as necessary to meet the needs of the Foundation of Light. Staff are required to work with volunteers in a way of mutual respect and commitment to organisational goals and objectives. This includes staff who do not directly supervise volunteers but may engage with them within the organisation. Behaviour and professional expectations: • Maintain working practices in line with Foundation of Light Equality and Diversity, Health and Safety and Safeguarding policies; self-awareness of own responsibility in these areas • Embed EDI and safeguarding in all aspects of work • Assist in data collection and analysis providing accurate management information systems for data led decisions • Ensure regulatory and legislative requirements are met at all times • Conduct should reflect the Staff Behaviour Policy (Code of Conduct); uphold Foundation core values (as shown below) at all times • Maintain the highest level of professionalism and confidentiality. • Attend working groups and CPD session as required • Build strong internal relationships and work in collaboration with colleagues to achieve the end goal • Ensure positive organisational messages and culture are maintained • Contribute to good housekeeping across all Foundation sites and equipment • Follow the laid down policies and procedures at all times • Work within the established administrative and financial systems to ensure smooth running and quality of projects Equality, Diversity and Inclusion Statement: All individuals will be treated equally and fairly in the application of this procedure. All reasonable requests to accommodate requirements in terms of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation will be made. Safeguarding Statement We expect all staff, volunteers and partners to share our commitment to maintaining a culture of vigilance, and believe that all staff, volunteers and partners have a responsibility to report any concerns about the welfare of any child, young person or adult at risk. Foundation of Light Values: Innovative, Passionate, Excellence, Collaborative, Integrity, Agile. PERSONAL SPECIFICATION Requirement Essential (E) or Desirable (D) How Assessed (CV, Interview, Observation) Skills and Abilities: Excellent communication and interpersonal skills Ability to lead, inspire, and manage people effectively Organised, able to plan, prioritise and meet deadlines Strong decision-making and conflict resolution skills Strong IT/admin skills, including use of HR systems Group facilitation and team development Ability to work independently and collaboratively Budget tracking and resource planning Personal Attributes: Commitment to Foundation values and mission Self-motivated, confident, and resilient Flexible, positive attitude to change High personal standards and attention to detail High level of emotional intelligence Proactive and self-motivated, with a strong sense of initiative and ownership. Collaborative and team-oriented, with the ability to work effectively across departments Adaptable and resilient in a fast-paced, changing environment. High level of integrity, professionalism, and confidentiality. Knowledge and Understanding: Employment legislation and HR practices Safeguarding and GDPR Staff wellbeing and inclusion strategies Organisational dynamics and team development Ability to manage sensitive situations with discretion and confidentiality E E E E E E E D E E E E E E E E E D E D E E CV, I CV, I CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION I I I I I I I I I CV, I CV, I I I CV/APPLICATION 3+ years in a senior or people management role Experience: Conducting appraisals, disciplinaries, complex employee relation issues, coaching Experience in implementing HR policies and procedures Experience in recruitment, including safter recruitment and onboarding Use of HR Data systems Working within the charity, education, or public sector Budget management and reporting Degree or equivalent experience Qualifications (or equivalent): HR qualification (e.g., CIPD Level 5/7) GCSE or equivalent in Maths and English Driving licence and access to transport Evidence of commitment to continuous professional development E E E E E D D E E E D E CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION CV/APPLICATION