JOB DESCRIPTION Job Title: PE Administrator Department: PE Hours of Work: 16 hours per week (Tuesday, Wednesday, Thursday), term time Responsible To: Director of Sport Responsible For: Summary of Role: We are seeking a dynamic administrator to support the day to day running of the PE department. Specific Responsibilities: • Developing new systems to streamline the organisation of the department • Providing email and diary management to the director of sport • Attending departmental meetings and taking minutes • Organising the collection of Games options for pupils each term, inputting these onto the school database, and ensuring these are kept accurate and up to date • Providing assistance for the management of Games and off-Games registers, and assisting with the management of pupil absence from Games, and following up on absent pupils • Liaising with external facility providers and external coaches • Booking coach transport and minibuses for Games sessions and fixtures • Managing missed lesson requests • Managing catering requests • Organising sports team official photographs • Ensuring effective communication between relevant parties in the event of fixture confirmations, cancellations, changes to fixtures and training details • Organising sport scholarship assessment days, in collaboration with departmental staff and the Admissions department • Providing general administration in support of sports tours and educational visits • Supporting administration relating to the update of sports-related risk assessments. PERSON SPECIFICATION Essential Desirable Operational Excellence • Fluent and accurate written and spoken English. • Excellent ICT Skills. Personal Behaviours • A good communicator. • The ability to work as part of a busy team. • High standards. • Positive and proactive; able to solve problems Ethos and Whole School Values • Committed to operating as part of the School community. • Committed to the Sacred Heart Values. • Committed to Woldingham as a school with high academic standing providing a holistic education and outstanding pastoral care. Safeguarding and Pastoral • Committed to safeguarding and promoting the welfare of children and young people. • A satisfactory Enhanced Disclosure from the DBS.