Job Description

JOB TITLE:

Office Assistant

BASED IN:

Aylesbury, Buckinghamshire

REPORTING TO:

Office Manager

WORKING WITH: The Office Manager, The Senior Management Team,

The Programme Team and the wider Action4Youth team.

HOURS:

LEAVE:

12-15 hours a week

 28 days holiday per annum plus bank/public holidays (pro rata)

CONTRACT:

Permanent

SALARY:

£24,429 - £27,510 (pro rata)

PENSION:

Up to 5% matched contributions

TRAVEL:

Limited travel around Buckinghamshire and Milton Keynes will be
necessary

Main Purpose and Scope of the Role

•

The Administrator will be responsible in providing administrative support to the
Senior Management Team and Office Manager, assisting with Action4Youth events.
This role will work collaboratively with the programme team and be responsible for
the admin

Duties and Key Responsibilities

•  To support with general administrative duties.
•  Ensure the smooth running of the office.
•  Procuring office supplies and replenishment.
•  To support with the recruitment and on-boarding of seasonal staff.
•  Assist in onboarding new volunteers and staff members.
•  Support Action4Youth events by handling invitations, managing guest lists, and

liaising with venues and caterers.

•  Utilise Microsoft Office and Salesforce proficiently to support Action4Youth

activities.

•  Support the Programme team with administrative duties.
•  Support Office Manager with ad-hoc duties to ensure the smooth running of the

office.

•  Assist in various areas of the organisation as required.
•  Fulfil any other duties assigned by the Line Manager, Senior Managers.

General Responsibilities

•  Support the continued development of quality standards as specified by

Action4Youth.

•  To have regard for the vision of Action4Youth and to display a commitment to equal
opportunities and to the protection and safeguarding of children, young people and
vulnerable adults.

•  Report any behaviour, conversations or comments which are inappropriate within a

setting for children and young people.

•  Administering own workload which includes meeting targets and deadlines in line

with the Action4Youth Appraisal System.

•  Attending relevant CPD training events in line with the Appraisal System.
•  Undertaking responsibility, as part of the team, for all Health and Safety work related

matters.

•  Working within the guidelines of Action4Youth policies and procedures.

Person Specification: Administrator

Skills, Experience and Knowledge
Excellent administrative and ICT skills
Proven experience of using Microsoft Office
(Word, Excel, PowerPoint and Outlook).
Proven experience of using Mailchimp
Knowledge of/experience of working with a
Board of Trustees
Good basic arithmetic skills
Full Driving Licence and use of a vehicle
Experience of various CRM systems
Proven experience of working as an administrator
with a significant level of responsibility.
Qualifications
Educated to GCSE/ O Level with A*- C or
equivalent in English and Maths.
Personal Attributes
Ability to maintain confidentiality
Flexible approach to working hours
Ability to solve problems for yourself and to work
without direction
A positive, enthusiastic and ‘can do’ approach to
work
Ability to communicate well at all levels
Ability to prioritise and manage large workloads
Good time management
Ability to work in a fast paced environment
A team player who is outgoing, friendly
approachable, flexible and enthusiastic
Strong interpersonal skills, tact, sensitivity and
diplomacy
Understanding of the ethos, values and culture of
Action4Youth
Demonstrate an awareness of equal
opportunities

Essential (E)
Desirable (D)

Demonstrated at:
Application (A)
Interview (I)

E
E

D
D

E
D
E
E

E

E
E
E

E

E
E
E
E
E

E

E

E

A
A/I

A/I
A/I

A/I
A
A
A/I

A

I
I
A/I

I

I
I
I
I
A/I

I

I

I

To Apply

To apply for this role please send a copy of your CV and a covering letter explaining why you
are applying for this position to office@action4youth.org

If you would like an informal chat regarding the role please contact Sachita Syal on 0300 003
2334

Action4Youth
5 Smeaton Close
Aylesbury
Buckinghamshire
HP19 8UN

www.action4youth.org

Action4Youth is committed to safeguarding and protecting the young people that we work
with.  All our posts are subject to a safer recruitment process, including the discourse of
criminal records and vetting checks.  We have policies and procedures in place that promote
safeguarding and safer working practices across the organisation.