Administration Assistant

We’re looking for an Administration Assistant to join our facilities team on a fixed-term contract until the end of March 2026. As the team manages an increased workload, you’ll play a vital part in keeping everything on track by supporting the scheduling of maintenance, keeping asset records up to date, managing filing systems, and helping coordinate contracts and suppliers. Your ability to stay organised and focused will ensure that essential behind-the-scenes tasks are completed efficiently and to a high standard.

At Prospect Hospice, every role makes a difference. For over 40 years, we’ve been providing outstanding end-of-life care across Swindon, Marlborough, and northeast Wiltshire. Our facilities team plays an essential part in ensuring our hospice and shops are safe, welcoming, and well maintained—helping us create an environment where patients, families, staff, and volunteers can feel at ease.

This is an opportunity to be part of a team that takes pride in working with care, professionalism, and integrity. You’ll be joining colleagues who value collaboration, respect, and the difference we can make together.

Hours: 20 hours per week (flexible working pattern, Monday–Friday)

Temporary – Fixed Term Contract until 31 March 2026

What you’ll be doing:

• Supporting the Estates team with the administration of facilities across the hospice and our shops.
• Creating and maintaining service schedules for premises and equipment.
• Updating and managing asset registers and databases.
• Assisting with filing, archiving, and record-keeping.
• Helping to coordinate contracts and liaising with suppliers.
• Ensuring essential tasks run smoothly to support the wider team.

What we’re looking for:

• Strong administrative skills with good knowledge of Microsoft Office.
• Excellent organisational ability, with accuracy and attention to detail.
• A team player with good interpersonal skills.
• Someone who values working inclusively and can adapt to changing priorities.
• A reliable and professional individual who takes pride in their contribution.

If you’re looking for a role where your skills will help keep everything running smoothly behind the scenes, we’d love to hear from you.

For more information or to arrange an informal visit please call Jacquetta Gregory, Estates and Facilities Manager on 01793 813355.

Interviews will be held on Friday, 24^th October 2025.

^thOctober 2025.

To apply, please submit your CV and a cover letter detailing your suitability for the role and why you’d like to work with us.

Administration Assistant – Job Description

We offer a great range of benefits, including:

• 27 days holiday entitlement (pro-rata) plus bank holidays (rising to 29 days with length of service)
• Generous contributory pension scheme and life assurance
• Discounts with local retailers, gyms and service providers including Blue Light Discount Card
• Employee Assistance Programme
• Supportive induction, training and development
• A values led, inclusive working environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for an enhanced disclosure with barred list check to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Equality, Diversity & Inclusion

Prospect Hospice is committed to encouraging a diverse and inclusive working environment. We recognise that promoting diversity and eliminating discrimination in our workplace will bring benefits for our people, our business and the communities we serve.

We welcome applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, offending background, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Safeguarding

We are committed to safeguarding and promoting the welfare of all those we support. As part of our SAFER recruitment process, offers of employment will be subject to thorough checks, which may include a Disclosure and Barring Service (DBS) check, satisfactory references, online and social media checks and verification of qualifications. We expect all staff to share this commitment and to adhere to our safeguarding policies and procedures at all times.

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.