Job Title:
Reporting to:
We Are Beams Grade:
Location:
Working Hours:

Payroll Officer
Commercial Delivery Manager
Band C
Allsworth Court
37 hours

Job Purpose
To assist with the running of a busy Payroll service and ensure an accurate and high
quality service to our customers, who are predominantly families of disabled children and
adult recipients of direct payments/personal budgets.

Main Responsibilities and Duties:

  Assist with competently and efficiently running the payroll functions from start to

finish.

  Ensure timesheets/data are received and processed in time to complete payrolls

to agreed deadlines.

  Making payments and keeping accurate payroll records.
  Assist with setting up and ensuring all records are completed and fully maintained.
  Dealing with all incoming enquiries to the Payroll Service either by phone or by
email and ensuring that all enquiries are dealt with efficiently and in a timely
manner.

  Develop and maintain an effective working relationship with payroll customers

and other agencies.

  Manage returns including year end.
  Ensure best service levels are delivered at all times and look for ways of improving

and increasing service delivery.

  Liaise, as required with direct payment support workers to support service users

accessing the payroll service.

  Ensure information is stored in a secure way and confidential manner.
  Maintain payroll guidelines policies and procedures.

Other Responsibilities:

  Attend external meetings and functions to represent the Charity where required.
  Any other reasonable tasks as and when required.

WWW.WEAREBEAMS.ORG.UK

RCN: 1054129

Person Specification - Payroll Officer
The following outlines the Essential criteria for this post. Applicants who have a disability
and who meet the Essential criteria will be shortlisted.

Applicants should describe in their application how they meet these criteria.

Criteria

Qualifications

  Payroll Qualification (desirable)

Experience

  Accuracy under pressure, competent with figures whilst running

Skills and
Abilities

Knowledge

Personal
Qualities

Other

high volumes of payrolls

  Evidence of using Microsoft packages in the work place
  Reporting relevant information at all levels
  Good, confident, communication skills. Must be able to give and
receive information, which may occasionally be sensitive and
complex to our service users and work colleagues

  Comprehensive understanding of Microsoft packages (Word,

Excel, Outlook)

  Ability to manage workload and prioritise tasks
  Ability to maintain comprehensive and accurate records
  Good numeracy and literacy skills and attention to detail
  Ability to work both unsupervised and as part of a team
  Some knowledge of Payroll and statutory requirements,

including SSP, SMP and holiday entitlements is desirable but not
essential

  Enthusiasm and passion for the job role
  Empathy and the ability to go above and beyond for our
customers, the majority of whom are families of disabled
children

  Able to work under pressure and meet challenging deadlines
  Able to work flexibly to cover busy periods and to support

colleagues as required

  Process driven
  A willingness to learn and develop
  Personal commitment to equal opportunities
  Must be able to fulfil the requirements of an Enhanced DBS

check

WWW.WEAREBEAMS.ORG.UK

RCN: 1054129