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• Permanent
• Full time

Contract Type

Permanent

Hours

Full time

Location

Hendon (office based)

Sector

Community

Salary

£25,000 - £30,000 (Dependent on Experience)

Closing date

21st November 2025

Job Summary

The Office & Events Coordinator at JNF UK will support smooth office operations, deliver successful events, and help coordinate our Fellowship and Alumni programmes. This full-time, office based role sits at the heart of the Charity, offering scope to grow as we expand our UK operations. Working closely with colleagues across the organisation, you will provide support, cover duties when needed, and contribute to a wide range of projects and initiatives that make a real difference.

Key Responsibilities

Office & Facilities Administration

• Support daily office operations to ensure a smooth and efficient work environment.

• Coordinate with vendors and service providers to ensure comprehensive building facilities administration, including regular maintenance, servicing of equipment, cleaning, overall upkeep, and waste management.

• Support the manager responsible for Health and Safety, Fire Safety, Security and Safeguarding in maintaining a safe and comfortable environment.

• Handle administrative tasks such as call handling, responding to general enquiries, supplier contract management, filing, data entry, and correspondence.

• Work on and contribute to ad-hoc projects as required.

• Facilitate and monitor the Organisation's archive procedures

• Proactively identify and resolve issues without waiting for instructions.

• Provide general administrative support as part of the Business Support team.

Education Programme & Event Support

• Act as the first point of contact for Fellowship and Alumni participants, parents, education partners, and other stakeholders, providing timely responses via WhatsApp, email, and phone, and delivering excellent customer service.

• Support planning, promotion, recruitment, and onboarding for the upcoming Fellowship cohort, working closely with other departments and external agencies/consultants.

• Coordinate and attend Fellowship Programme sessions (twice monthly, including some evenings/weekends), as well as special events such as graduation ceremonies, guest speaker sessions (in-person or online), and similar events.

• Arrange international travel for groups of 30–50 participants annually, including booking flights, accommodation, and

transport, as well as managing budgets, cost tracking, and communications.

• Use Monday.com Google Workspace and Microsoft Office applications to track and update all aspects of the Fellowship Programme, working with the management team to implement improvements and maintain accurate records.

• Support compliance processes such as safeguarding and data protection and contribute to risk assessments.

• Coordinate venues, catering, transport, and supplier bookings for all Fellowship and Alumni activities.

• Provide logistical and on-the-day event support, including set-up, troubleshooting, and post-event wrap-up.

• Record and monitor participant progress, attendance, and feedback, producing summary reports and recommendations for Programme development.

• Assist with the Alumni Programme by maintaining engagement, organising events and initiatives, and supporting the development of a network that offers continued learning, mentoring, and opportunities to be involved in JNF UK projects.

• Support managers to plan, organise, and execute charity events, including fundraisers, community outreach programmes, and other education initiative.

Volunteer Coordination

• Manage volunteers for events and office support, working with managers to develop a volunteer management programme.

• Develop volunteer schedules and ensure adequate coverage for events.

• Maintain volunteer records and recognise their contributions.

Qualifications & Skills

• Proven experience in office management and event planning.

• Strong organisational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Comfortable using Microsoft Office Suite and learning different tech platforms (e.g., Monday.com, CRM systems, online event tools for scheduling, Zoom/Teams).

• Tech savvy, with the ability to learn and use new software quickly to support programme delivery and administration.

• Ability to work independently and as part of a team.

• Flexibility to work evenings and weekends as needed for events (with time back)

Other Information

• Holiday entitlement: 20 days annual leave + 8 UK bank holidays and Jewish festivals when the office is closed.

• Office hours: Monday to Thursday, 09:00 – 17:30; Fridays finish early (13:00, 14:30 or 16:00 depending on the season).

• Subject to an Enhanced DBS (and barred) check.

For more information and to be personally recommended for the role, please contact tali@theworkavenue.org.uk

Code: J-04

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