Corpus Christi College
Cambridge

Job Description

Job Title:
Type of Contract:
Department:
Responsible to:
Purpose of Job:

Tutorial Administrator
Part-time (2 days a week, onsite), 1 year Fixed-Term Contract
Tutorial
Head of Tutorial and Student Support

To contribute to the overall work of the Tutorial Office by providing support, as part of a team of
Tutorial Administrators, to the College Tutors, including the Senior and Deputy Senior Tutors, on a range
of administrative-related tasks and to act as a key contact point for student queries as they transition to
the College/University, progress through their studies, and complete their degree.

Duties and Responsibilities:
The following duties and responsibilities encompass the main activities undertaken across a team of
Tutorial Administrators. Duties and responsibilities are shared evenly amongst team members, in
discussion and agreement with the Head of Tutorial and Student Support. As such, while no
individual Tutorial Administrator will be required to complete all of the below tasks at any one time,
each team member is expected to be capable of providing general support across all of the following
areas, as needed.

1)  Tutorial Office Administration

➢  Monitor the Tutorial inbox and respond to queries in a timely manner
➢  Prepare status letters/transcripts for students and relevant lists/statistics for college staff
➢  Maintain and update student records, files and office spreadsheets in line with department,

college, university and GDPR needs and requirements

➢  Liaise with university and college offices regarding tutorial/student matters (e.g.,

Departments/Faculties, Student Support, Finance, Accommodation & Development Office)
➢  Assist with the organisation of departmental-related events/activities throughout the year
including but not limited to: termly tutorial suppers; subject dinners; the Marlowe Dinner
(“Half-way Hall”) for second-year UGs and the annual Supervisors’ Dinner at Leckhampton

➢  Attend relevant university/departmental forums and training
➢  Provide cover in the Tutorial Office during staff absences
➢  Assist with identifying and acting on opportunities for devising efficient

administrative/support systems

➢  Undertake other tasks as required to support overall work of the Tutorial Office and the

College, including occasional weekend/evening work (with time off in lieu to be arranged as
appropriate)

2)  Support for Tutors and Directors of Studies (DoS)

➢  Respond to day-to-day enquiries made by Tutors/DoS on behalf of their tutees
➢  Assist with arrangements for meetings and activities (e.g., termly/Green Mints) and, when

required, attend, write and circulate notes from meeting

Tutorial Administrator JD – October 2025

➢  Update Tutors and DoS on changes to University policy and procedures, summarising key

information regarding welfare and financial support for students

➢  Assist with applications to the Examination Access and Mitigation Committee (EAMC) and

University/College financial assistance funds

➢  Maintain and update the Moodle sites for Tutors, DoS, and students
➢  Update DoS annual lists, Job Descriptions and President Letters
➢  Create annual appointment letters including to DoS and Praeceptors
➢  Provide support with using CamSIS, CamCORS and Moodle and offer general guidance and

training, as required

3)  Support for Students

➢  Assist and advise students on matters relating to college and university administrative

processes/procedures and available support, and refer accordingly

➢  Work collaboratively with other college and university departments, including the

Admissions Office, to ensure a seamless transition to college

➢  Provide holistic support to all students, referring to appropriate staff in relation to

welfare/wellbeing matters (i.e., Senior/Deputy Senior Tutor, Head of Tutorial and Student
Support, Tutors, Head of Wellbeing, College Nurse, Counselling etc.)

➢  Communicate with the Student Loan Company regarding attendance and change of

circumstances; and update relevant staff and on CamSIS

➢  Process and administer college and university bursaries and scholarships including the

Cambridge Bursary Scheme in liaison with the Senior Tutor and Finance Office

➢  Help to maintain compliance with all issues relating to students on visas, including uploading

documents on CamSIS, monitoring termly engagement of studies, and responding to
requirements specified by the International Student Office

➢  Keep track of intermitters including paperwork for resuming study
➢  Prepare for non-UCAS students’ arrivals including Caltech and Erasmus; organising annual

Girdlers’ visit and preparation of termly reports

➢  Process and administer student book, travel and research grants in liaison with the

Senior/Finance Tutor and the Finance Office

4)  Matriculation and Induction of new undergraduates and postgraduates

➢  Liaise with other college departments to create and implement annual induction programme
(i.e., Taylor and Parker Libraries, Catering, Chapel, Development, IT, Porters’ Lodge, Head of
Wellbeing, College Nurse, Pelican Officer, JCR and MCR)

➢  Communicate with freshers about arrival and respond to related queries
➢  Update Freshers’ Moodle sites, including digital ‘Welcome Pack’
➢  Greet students on arrival and help with the distribution of University cards, collection of

forms, ID checks and the scanning of immigration documents

➢  Create individualised timetables for meetings with Directors of Studies and Tutors (UGs only)
➢  Help organise the Matriculation Dinners, including menus, numbers, dietary requirements,

Fellows’ invitation and table plans

5)  Exams

➢  Communicate  with  Directors  of  Studies  and  students  regarding  exam  enrolments  and

verifications

➢  Assist  with  preparations  for  in-college  Tripos  examinations  and  Lent  Term  Collections,

including applications and submissions for examination adjustments/arrangements

Tutorial Administrator JD – October 2025

➢  Help  organise  Lent  Term  collections,  including  liaising  with  Directors  of  Studies  and
supervisors  to  obtain  exam  papers;  creating  seating  plans  in  Hall;  distributing  papers  and
collecting results for Governing Body

➢  Help  organise  University  exams  held  in  College,  including  recruitment  and  training  of

invigilators and liaising with on-call tutors

➢  Distribute Exam Confirmation Forms
➢  Create  report  for  Governing  Body  on  exam  results  and  prizes;  and  prepare  and  send  prize

letters

6)  Graduations

➢  Assist the Praelector through provision of secretarial support including liaising with Student

Registry on all matters relating to the calendar of University congregations

➢  Assist with arrangements of all graduations (i.e., General Admission for undergraduates in
June, MA graduations in January and February, and postgraduate graduations in October,
November, April and July) by identifying potential graduands, inviting them to register for
graduation, preparing and processing application forms, and sending updated information
regarding ticket numbers/allocation and lunch passes to graduands

➢  Use CamSIS to prepare the supplicat before the deadline for each congregation date and

send updates to Student Registry as required

➢  Monitor and reply to student enquiries about graduation throughout the year
➢  Maintain and update graduation information including on college website
➢  Prepare timetables in liaison with other college departments and Praelector
➢  Compile lists of graduands on CamSIS and for college use (including for Development)
➢  Be present for graduations to assist with dress checks and distribution of guest tickets and to

help ensure the smooth running of the event

➢  Dispatch certificates and transcripts
➢  Attend Student Registry briefings on graduation
➢  Help organise the Graduation Dinner and the Senior Tutor’s buffet (General Admission) and

graduation lunches (postgraduates)

The above is not an exhaustive list and the post holder may be expected to undertake other related
duties as required by the Head of Tutorial and Student Support or Senior Tutor. The list of duties
offers a general guide and may be subject to revision at the end of the probationary period and/or
as required due to the needs of the department or College.

All staff are expected to uphold the College Staff Values: Excellence, Collaboration, Respect and
Creativity. In addition, all staff must adopt a responsible and proactive attitude towards health and
safety and to comply with any procedures as required by the College in order to ensure the health
and safety of themselves, their colleagues and any other persons that may be affected by their
actions. The College is also committed to safeguarding our students and staff and has policies in
place to ensure this. All staff must be prepared to undertake any training provided in relation to
health and safety or which is identified as necessary in relation to their work.

Tutorial Administrator JD – October 2025

Person Specification

Criteria
Education/Qualifications

•  Degree or equivalent

Knowledge/Experience

•  Relevant experience in a Higher Education environment
•  Experience of work in a College Tutorial Office
•  Experience of organising events

Skills

•  Excellent command of written and verbal communication
•  Excellent organisation and ability to manage time effectively, to monitor

and respect deadlines, and to prioritise

•  Ability to work under pressure
•  Excellent accuracy and attention to detail
•  Ability to work flexibly at times of high workload

IT Skills

•  High level of IT skills, conversant with Microsoft Office Suite, particularly
spreadsheets and online databases, and with software such as Zoom,
Teams etc.

•  Proven ability to learn new systems quickly
•  Good user of online databases CamSIS, CamCORS, and Moodle
•  Experience of using web content management systems such as Drupal or

WordPress
Personal Qualities

•  Both a good team player and self-motivated, able to take initiative and to

be a proactive problem-solver

•  Reliable and committed to taking ownership of Tutorial Administrative

functions

•  Ability to treat confidential information sensitively and sensibly
•  Energetic, enthusiastic, and interested in working with young people
•  Patient and discreet, friendly and polite

Physical/Special Requirements

•  Due to the age and layout of the college, there are a number of steep

staircases and areas of restricted access

•  Some weekend, Bank Holiday and evening working will be required during

certain periods, for which time off in lieu is given

Essential  Desirable

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Tutorial Administrator JD – October 2025

Issued by Department Head

……………………………………Name

……………………………………Signature

…………………………………….Date

Accepted and Understood by Postholder

…………………………………….Name

…………………………………….Signature

…………………………………….Date

This job description will be reviewed periodically when additions and amendments may be made.

Tutorial Administrator JD – October 2025