• Provide administrative support and assistance to the Capital Projects Manager and other capital team members in the delivery capital projects.
• Issue purchase orders using the museums finance software system and managing and processing monthly incoming invoices. Maintain financial spreadsheets for the capital projects, updating financial reports as required.
• Work with Procurement to manage framework clarifications and administration linked to the tender processes. This includes liaison with external consultants and contractors across a variety of procurement frameworks.
• Managing online software for internal and external data sharing including Viewpoint (4 Projects web-based portal) and Kykloud (condition surveying web-based database) for annual site surveys.
• The administration of project stakeholder sessions and project board meetings, to include, agenda setting, minutes, actions, and meeting logistics
• Work closely with other Amgueddfa Cymru staff, to ensure the effective presentation and development of the core services provided by the capital projects team.

Key Responsibilities

• Provide capital projects programme administrative duties efficiently and effectively.
• Responsibility for managing on the capital project finances using the internal NAV application.
• Provide up to date statistical information, reports & other project requirements.
• Work with Procurement to manage framework clarifications and papers linked to the tender processes.
• Manage & administer online software for internal and external data sharing including Viewpoint 4 Project and Kycloud web-based project portal.
• Work collaboratively with internal teams, stakeholders & contractors to support the capital projects delivery.