Swanshurst is a large, outstanding school for girls aged 11-19 years. We offer excellent support and CPD for staff at all stages of their career. Ofsted (May 2024) described our school to be “an exceptional place for pupils to learn”. They described the curriculum as “exemplary” and one which "explodes into life in the classroom". In relation to staff wellbeing, they noted that “The school is conscious of staff workload and well-being and is committed to achieving excellence in a sustainable way.” We are exceptionally proud to have been judged ‘Outstanding’ in two consecutive inspections. Ofsted (2024) judged Swanshurst to be Outstanding for a second time. Our Ofsted report can be found here.
The school is part of the newly formed West Midlands Academy Trust (WMAT) which opened in January 2025. As one of the three founding members, the school has been integral to forming the Trust’s mission:
• Relentless focus upon delivering an excellent Quality of Education, resulting in strong progress and attainment for all groups of pupils.
• Emphasis upon personal development and well-being for staff and pupils.
We have an exciting opportunity to appoint an Administration Assistant to join our examinations and data team. The post is part time (0.6) with the flexibility to work 19.5 hours across 3 to 5 days.
The successful person will be working closely with the Examinations Officer and play a key role in supporting the administration and delivery of internal and external examinations. This includes managing candidate entries, timetables, seating plans and results, as well as maintaining accurate records and ensuring compliance with JCQ and awarding body regulations.
The successful candidate will have strong administrative and IT skills, excellent attention to detail, and the ability to work calmly under pressure during busy exam periods. Experience of working with data systems such as SIMS is desirable, and integrity when handling confidential information is essential. Previous experience in exams administration or within an educational setting is highly desirable.
The successful candidate will be a confident communicator, able to liaise effectively with staff, students, parents, and external agencies. A flexible and proactive approach to work is key, especially during peak exam seasons when a more flexible working pattern and some additional hours may be required.
This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.
WMAT is committed to safeguarding and promoting the welfare of children and young people and expects all employees and volunteers to share this commitment.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020 which means that when applying for certain jobs and activities certain spent convictions and cautions are ‘protected’ so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account.
Safeguarding is our top priority. We encourage all applicants to review our Safeguarding and Child Protection Policy which outlines our commitment to the safety and wellbeing of students.
The successful applicant will be subject to all necessary pre-employment checks including enhanced DBS, Prohibition Check, qualifications (where applicable), medical fitness, identify and right to work.
This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.
To comply with Keeping Children Safe in Education, we will seek and scrutinise references prior to interviews.
Referees will be contacted to provide further clarification if needed. All information provided by referees will be compared for consistency against the information disclosed in your application form, and you will be asked about any discrepancies at interview.
Short listed candidates – an online search will also be carried out as part of due diligence on all short-listed candidates.