ADMISSIONS ADMINISTRATOR

MATERNITY COVER
CANDIDATE INFORMATION

INDEPENDENT CO-ED DAY SCHOOL FOR AGES 2-18

Welcome to The King’s Foundation, Worcester
Thank you for your interest in the role of Admissions Administrator.

The King’s Foundation is made up of three schools:
King’s Senior School and two preparatory schools,
King’s St Alban’s and King’s Hawford. Together,
they form a vibrant and nurturing educational
community.

King’s Senior School educates approximately
850 pupils aged 11–18 on our stunning city-centre
campus. Sharing this site is King’s St Alban’s,
a thriving prep school for around 150 pupils
aged 2–11. Just north of the city, in the beautiful
Worcestershire countryside, King’s Hawford
provides a dynamic learning environment for
approximately 260 pupils aged 2–11. All three schools
are united under a single governing body, ensuring
a cohesive vision and shared values across the
Foundation.

At the core of the King’s Foundation is a steadfast
commitment to delivering an outstanding education
which is made possible by our exceptional staff.
We are proud to foster a strong, supportive, and
inclusive professional community built on trust,
respect, and collaboration.

Our Schools are exciting and rewarding places to
work, and we are delighted that you are considering
joining us. Our professional family includes a wide
range of teaching and support roles, each playing
a vital part in the life of our Foundation. Central to
our ethos is a friendly and welcoming atmosphere,
underpinned by excellent relationships between
staff and pupils who are encouraged to work hard,
play hard, and look after each other.

Our search for the right candidate for this role is
important to us, and we know it is important to
you too. Please take the time to explore the details
within this booklet. If this opportunity strikes
a chord with you, we look forward to receiving
your application, to meeting you in the weeks
ahead, and—if successful—welcoming you to our
community for the years to come.

Thank you for your interest in King’s Worcester. We
hope this marks the beginning of a fulfilling and
inspiring journey with us.

Ben Charles
Head of Foundation

Job Description

The Admissions Administrator is an important
member of our Admissions team who are
responsible for the recruitment of pupils across the
Foundation.

Duties and responsibilities

•  Plan, organise and book private visits to the

Senior School.

This role will be based at our Senior School; the
successful applicant will work closely with our
Registrar, supporting the team by providing an
exceptional administrative and customer-focussed
service.

We are seeking a highly organised, personable, and
proactive individual. This role offers an exciting
opportunity to be the first point of contact for
prospective families, supporting the Registrar
to guide them through the admissions process
with warmth, efficiency, and professionalism.
The successful candidate will play a key role in
ensuring a smooth and welcoming experience
for all applicants, while supporting in delivering a
seamless and effective admissions journey for every
applicant family.

This is a fixed term maternity cover role, anticipated
to commence at the end of January 2026, 30 hours
per week to be worked across a minimum of 4 days,
year-round.

Salary An annual salary of up to £22,495
depending on experience (based on working 30
hours per week, year-round).

•

Follow up on visits with appropriate methods of
communication, under the supervision of the
Registrar.

•  Support in responding to admissions queries
from prospective parents and colleagues,
including maintaining our admissions database
for each enquiry.

•  Ensure each applicant’s record accurately

reflects all aspects of the admissions process,
including the application itself, external
references, and all communications.

•  Produce offer letters and maintain accurate

records of acceptances, rejections and waiting
lists.

•  Assist with the running of admissions events,

taster days and open events.

•  Be able to work on occasional Saturdays when
large events are planned, and be flexible with
working hours at busy times of the recruitment
cycle.

•

Follow all King’s School policies and procedures,
with particular regard to pupil well-being and
safeguarding.

Person Specification

It is expected that the Admissions Administrator will
demonstrate a range of qualities, skills and experience, as
outlined below.

EXPERIENCE AND KNOWLEDGE

ESSENTIAL

Previous experience in an administrative role

Proven ability to manage a busy workload, working to timescales and managing own
workload

Understanding of the need for accurate data management

Experience of working with databases

DESIRABLE

Previous experience of a direct customer facing role in the service sector, preferably
in a sales environment

Knowledge of working in an independent school

Previous experience of school admissions

A knowledge of safeguarding practices in an education setting is desirable, however

training will be provided

SKILLS AND QUALITIES

ESSENTIAL

First rate administration skills with meticulous attention to detail

Highly competent IT skills, proficient in Microsoft Office and database systems

Smart appearance with a warm and engaging personality and the ability to create a
welcoming and lasting first impression

Excellent oral and written communication skills

Great team player

A flexible approach to hours and duties, including working occasional weekends, bank
holidays and evening events

Ability to maintain confidentiality and a high degree of integrity and diplomacy at all
times

Ability to present a calm, courteous and professional image at all times

A proactive attitude and willingness to work on own initiative

Safeguarding Responsibilities at King’s Worcester

Safeguarding culture at King’s

Responsibilities of the successful candidate

As we strive to maintain an open culture of safe-
guarding across the King’s Foundation, we:

•  Train our staff in safeguarding
•  Work in partnership with King’s families
Liaise with external support agencies
•
Follow the four Rs: Recognise, Record, Report,
•
Refer

Listen to pupils

•  Prioritise early intervention
•
•  Encourage professional curiosity
•  Create a team around the child.

Staff are advised to maintain an attitude of “it could
be happening here and probably is” as far as
safeguarding is concerned and should always act in
the best interest of the child.

All staff must:

•  Actively promote and safeguard the welfare of

all pupils

•  Have proper regard for the Foundation’s

Safeguarding Policy and related procedures

•  Report any concerns in a timely manner
•  Attend annual safeguarding training.

The King’s Foundation is committed to safeguarding
and meeting the needs of all children.

What is safeguarding?

Safeguarding and promoting the welfare of children
is defined as:

•  Protecting children from maltreatment.
•  Preventing impairment of children’s health or

development.

•  Ensuring children grow up in circumstances
consistent with the provision of safe and
effective care.

•  Taking action to ensure all children have the

best outcomes.

(Definition from Keeping Children Safe in Education)

Our commitment to safeguarding

The King’s School, Worcester ensures that
safeguarding is given the highest priority and
actively promotes the well-being of pupils.
Safeguarding and child protection are at the
forefront of, and underpin all relevant aspects of,
process and policy development.

The Foundation’s safeguarding culture supports
good practice and enables issues to be addressed
promptly and appropriately in the best interests of
the children.

Application Process

In order to provide our pupils with a well-rounded

The King’s Foundation is committed to safeguarding and

and enriched educational experience which is truly

promoting the welfare of children and young people and

representative of the world in which they grow up, the

expects all staff and volunteers to share this commitment.

King’s Foundation strives to place equity, diversity and

Applicants will be required to undergo child protection

inclusion at the heart of everything we do, ensuring that

screening appropriate to the post including checks with

we build a community which is truly representative of

past employers and the Disclosure and Barring Service.

all backgrounds and experiences. We believe that we

Shortlisted applicants will be required to complete a

will do that best if our employees come from different

self-declaration form in relation to any criminal record or

backgrounds and if we create an environment of inclusion

information that may make you unsuitable to work with

and belonging for them.

children, and will be subject to an online search.

All applications will be acknowledged and all applicants

will be notified as to whether or not they have been

invited to an interview.

How to apply
Candidates can choose to complete the TES online

application form which can be found at:

Successful applicants will be advised of the date and

www.tes.com/jobs or to complete a downloadable

time of the interview. References will be requested

application form which can be found on the Current

and candidates should be aware that referees will be

Vacancies page of our website at www.ksw.org.uk/careers

asked to comment on a candidate’s disciplinary record

and then emailed to recruitment@ksw.org.uk

and whether or not the candidate has been subject to

Enquiries regarding the role can be sent to

any child protection concerns. Proof of identity will be

recruitment@ksw.org.uk

required at interview.

Application deadline: 9am Monday 10th November 2025

Candidates unsuccessful at interview will receive written

Interviews are currently planned for Tuesday 18th

notification.

November.

We reserve the right to interview suitable candidates

The School is required to ensure that the successful

and appoint to the role before the closing date, so early

candidate is checked by the Disclosure and Barring

applications are encouraged.

Service. Details of the School’s policies on safeguarding

and promoting the welfare of children as well as equal

Start date: Anticipated to be end of January 2026

opportunities are available on request. References will

be obtained and verified prior to the appointment being

Please visit the vacancies page of the School website www.

confirmed.

ksw.org.uk/careers to find out more about the benefits of

working at King’s and to hear why our staff love being a

member of the Foundation community.