Office Administrator

• Meet and greet all current parents and visitors ensuring that they are given a first-class welcome and a great impression of our School;
• Provide high quality administrative and secretarial support to the Head, Deputy Heads, Finance Manager and Compliance Manager and keep them informed of any relevant matters concerning pupils, staff or parents;
• Work closely with the support and teaching staff to ensure a smoothly run office and school;
• Triage school emails and post ensuring enquiries and messages are dealt with in a timely and professional manner and relevant staff are included in correspondence, adhering to high standards of confidentiality where necessary;
• Set up pupil school reports on our school system (ENGAGE)
• Take action-based and accurate minutes in meetings when asked (SLT, Staff meetings etc) and distribute them as soon as possible after the meetings;
• Plan and organise programmes for visitors to the School, ensuring that the appropriate information, tours and refreshments are provided;
• Liaise with finance, maintenance, catering teams, ensuring clear lines of communication at all times;
• Liaise with relevant staff in preparation for key events such as Speech Day, parents’ evenings, school play and attend the weekly events meeting;
• Undertake reception duties promoting a welcoming and pleasant atmosphere and assist visitors to complete the required security procedures;
• Working with the DSL, administer child protection letters from previous schools and nurseries for incoming pupils;
• Have oversight of the school calendar and work closely with staff and the Head on daily logistics and annual events;
• Have due regard to safeguarding, health and safety and follow the school’s policies.
• Undertake other ad-hoc clerical and administrative duties as required by teaching staff
• Support Open Days and Parent visits;
• Be responsible for the school’s weekly newsletter;
• Be responsible for building the alumni database;
• Work with the Head and Marketing lead to create a half-termly wow magazine;

Work closely within the Head of Admissions to:

• Liaise with all prospective parents in a warm, efficient and diplomatic manner;
• Assist with the organisation of Open Mornings e.g. overseeing attendee lists, greeting and advising parents;

• A teamplayer
• Accuracy and attention to detail;
• High level of organisation with the ability to work accurately under pressure, managing competing priorities and meeting deadlines in a calm and efficient manner.
• Strong written and verbal communication skills;
• A high level of IT competency, including the ability to work confidently with Outlook, Word, Excel and databases;
•  Ability to run a website, or be able to learn;
• Must have excellent knowledge of both PowerPoint and Canva
• Excellent interpersonal skills and sense of humour;
• Discretion, professionalism and the ability to maintain confidentiality at all times;
• Inclusive, happy, kind and empathetic.

Salary £20,799 per annum

• Collaborative and supportive work environment
• Company Pension Scheme with flexibility for employees and free financial advice for each employee available on appointment
• Delicious cooked lunches every day during term time and free refreshments available throughout the day
• Fee concessions
• Continuing professional development opportunities
• Reduced rates on facility hire for family events or groups from outside school
• Free hot lunch each day (term-time)
• Free on-site parking
• Free use of the on site gym
• Conveniently located on the edge of Bury St Edmunds
• Thorough induction with mentor and staff buddy for the first year in post
• Amazing colleagues with a culture of teamwork, sharing best practice and support

South Lee Prep School & Nursery
Nowton Road
Bury St Edmunds
Suffolk
IP33 2BT