Business Development Administrative Assistant

Job Details

• Title

  Business Development Administrative Assistant

• Type

  Permanent, Part-time

• Location

  Whiston, Rotherham

• Hours

  22.5 hours a week (days to be agreed)

• Salary

  £15,173 per annum

Job Description

Posted on January 21, 2026

We are recruiting for a Business Development Administrative Assistant to provide comprehensive administrative support to our Business Development Team, working specifically across the Estates and Properties Team and the Grants Fundraising Team.

This role will support the Business Development Director and wider team by delivering a full range of high-quality administrative services to enable the effective delivery of estates, property, business development, fundraising and grants activity

Key Responsibilities

Estates Administration

• Provide administrative support to the estates function, maintaining accurate land and property records and ensuring documentation is stored, indexed, and accessible.
• Liaise with internal teams and external stakeholders to assist with enquiries, documentation exchange, and coordination of site or contract activity.
• Monitor key dates and contract deadlines, ensuring reminders and follow-up actions are logged and communicated.
• Maintain digital and physical filing systems, ensuring data integrity, version control, and compliance.

Business Development, Fundraising & Grants Support

• Assist in maintaining accurate data, records, and documentation, including logging grant applications and tracking progress.
• Support the drafting of routine communications, correspondence, meeting notes, and simple reports.
• Schedule and co-ordinate meetings, training sessions, and stakeholder engagements, including preparation of agendas, minute-taking and follow-up.
• Monitor shared inboxes, respond to standard enquiries and messages appropriately.
• Maintain CRM and database records, ensuring data accuracy and GDPR compliance.

General Administrative Support

• Undertake minutes and prepare agendas for key internal and external meetings.
• Prepare and format documents and materials to support partnership development and business development reporting.
• Contribute to ongoing improvement of administrative processes and systems across the Business Development function.
• Contribute to the wider general office duties including staffing the main telephone switchboard, dealing with incoming and outgoing post, greeting visitors and provision of back-up cover/holiday support to ensure effective running of the office.
• Undertake additional tasks which may be reasonably required to meet the Organisation’s needs.

Skills/Qualifications/Experience

Essential:

• Experience of working in a busy office environment.
• Excellent administrative skills including formatting of documents, minute taking, systematic approach to administrative duties.
• Exceptional interpersonal and communication skills with both internal and external contacts
• Ability to arrange and organise meetings, produce minutes, and prepare reports.
• A flexible approach to work including the ability to prioritise and re-prioritise.
• Experience in supporting multiple projects simultaneously
• Excellent IT skills including use of Microsoft packages and experience of using and maintaining databases to a high standard.
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Understanding of confidentiality and dealing with sensitive issues
• Good general standard of education to at least GCSE level in maths and English as a minimum.
• Driving licence and access to own vehicle

Desirable:

• Qualification in administration or related discipline
• Experience of interpreting legal documents
• Experience of working in the charity sector

How to apply

Please apply directly via our online application portal using the link below: