Licensed Activity Administrator (Maternity Cover – 12 months fixed-term)

Institute of Materials, Minerals & Mining

• Contract type
• Full time/fixed-term contract
• Location
• Grantham, UK
• Closing date
• 10 Dec 2025
• Salary
• Circa £25k

IOM3 is the leading membership organisation for the materials, minerals and mining sectors, this one-year fixed term role will be responsible for administrative support to the Membership Process and Membership Development Teams and the Director of Membership.

The ideal candidate will have strong organisational and administrative skills, with a keen eye for detail and excellent customer service.

Our team excellent benefits package including:

• Generous holiday (30 days + bank holiday)
• Hybrid working 2 days per week at the Grantham Hub
• Life assurance
• Health benefits, including flu jabs and a cash health plan
• Shopping and cinema discounts
• Gym discounts or online classes

Responsibilities:

Membership 

• Support Licensed Activity, dealing with membership enquiries, including those received through the Non-member Enquiry System
• Deal with all correspondence concerning the award of membership grades and professional registration and additional fees due
• Update information on the Member Database
• Maintain the list of deceased members for condolence letters and publication
• Support professional registration and CPD audit processes as required

Accreditation 

• Circulate application documents to organisations seeking licenced accreditation
• Collate the completed forms and supporting documentation
• Liaise with the Assessment Panel, host organisation and relevant third parties as required; this will include visit planning, making travel arrangements, booking accommodation, circulating, and following up draft and final reports
• Collate all post-activity expenses, ensure they are paid in good time and a record is maintained for re-charging
• Update information on internal and external databases

General 

• Recognise business development opportunities for membership and licenced accreditation growth
• Produce reports as required from the Membership database, including the monthly membership list for magazine circulation
• Other duties appropriate to the role and other IOM3 activities that from time to time may be necessary

Don’t meet every requirement? Studies have shown that women, people of colour and those who are disabled (physical, invisible or neurodivergent conditions) are less likely to apply to jobs unless they meet every single qualification. IOM3 is a forward-looking, diverse and inclusive Institute, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the role description, we encourage you to apply anyway. You may just be the right candidate for this or other roles. Should you need reasonable adjustments, please do not hesitate to contact to us make suitable arrangements.

For more information or to apply please contact Collette Marriott, Director of Business Support at recruitment@iom3.org by 10 December 2025. Interviews will be held in person at our Grantham Hub on Wednesday 7 January 2026.  

At IOM3, we're committed to creating a positive, inclusive and supportive working environment. We believe in investing in our team’s well-being and development, and this belief forms the core basis of our benefits package.