Events, Conferences and Marketing Assistant: Gladstone’s Library

An exciting new opportunity has opened up here at Gladstone’s Library.

We are looking to recruit an Events, Conferences and Marketing Assistant
who will work with our Events, Conferences and Marketing Manager across
the breadth of the library to support our events programme and group
bookings, contribute to our social media and external communications, and
deliver strong administrative support. We are looking for someone with an
eye for detail, excellent communication skills, who is highly organised and
proactive.

You’ll be joining a small, passionate team dedicated to delivering meaningful events
and experiences in an inspiring setting.

About the Library:

Gladstone's Library is a unique institution. It is the UK's finest residential library,
boasting 26 bedrooms, an on-site restaurant and a comfortable guest common room. It
is also the UK's only Prime Ministerial library and was built following a bequest from
William Ewart Gladstone, Victorian statesman and four-times Prime Minister of Great
Britain. The current building, raised in 1902 and designed by John Douglas, was funded
by public subscription. The organisation is a self-sustaining registered charity. We host a
lively programme of events which include talks, workshops, masterclasses and
residential courses.

Our world-famous Reading Rooms house thousands of books, including the Gladstone
Foundation Collection, which comprises items from Gladstone's own personal library.
They are also home to multiple unique archival collections, making it a destination for
scholars from across the globe.

About the Role:

Gladstone’s Library is seeking a highly organised and proactive Events, Conferences
and Marketing Assistant to join our team. This varied and rewarding role supports the
planning and delivery of group bookings, events and conferences, from initial enquiry
through to event setup and guest arrival, to post-event evaluation.

You’ll carry out consistent processes and work closely with internal teams and external
clients to ensure smooth operations, clear communication and exceptional
experiences for guests.

You’ll also contribute to our marketing and external communications by creating
content, managing digital channels, and capturing event photography and videography.

If you're detail-oriented, thrive on managing multiple priorities, and have a flair for
communication and content creation, we’d love to hear from you.

Key responsibilities of the role are:

•  Coordinate group and conference bookings, from enquiry to arrival to post-event

communication. Maintain oversight of both imminent events and future
bookings, prioritising effectively.

•  Maintain accurate records using internal databases and booking systems.

•  Uphold consistent communication processes and documentation across all

groups.

•  Provide professional and courteous communication by phone and email.

•  Create and schedule marketing content (e.g. social media, newsletters, printed

materials) and update website content.

•  Take high-quality photo and video content of events for promotional use.

•  Support forward planning for the events & conferences programme and the

marketing schedule.

•  Support with event setup and take down.

•  Perform general administrative tasks in support of the Events, Conferences and

Marketing Manager

•  Welcome groups on arrival, take pre-orders for meals and ensure the group’s

visit is running smoothly.

About You

Your skills and attributes will include:

•  Excellent attention to detail and strong organisational skills.

•  Ability to manage multiple priorities and deadlines with good time management.

•  Strong written English and proofreading ability.

•  Confident and professional telephone manner.

•  Experience with databases, websites, content management systems, and

Microsoft Office Suite.

•  Familiarity with social media and marketing platforms and basic design tools

(e.g. Canva).

•  Self-motivated, proactive and comfortable working both independently and

collaboratively.

•  Flexible and adaptable, including in your approach to occasional out-of-hours

work.

Things about the job you might like to know!

•  This role is for 34.5 hours per week. Your typical work week will look as follows:

o  Monday – Thursday: 9.00am – 5.00pm with 45-minute unpaid lunch break

o  Friday: 9.00am – 3.15pm with 45-minute unpaid lunch break

•  Evening and weekend work will sometimes be required, (e.g. supporting event
set up and photography) and arranged with you in advance. Your hours will be
adjusted accordingly with time off in lieu.

•  Your holiday entitlement 21 days a year. In addition, the Library closes for 2
weeks over Christmas and New Year. The holiday year runs from January-
December.

•  The salary is £23,000 per year. An optional pension scheme is available, and we

can provide further information.

•  There will be a 3-month probation period.

•  You will be line-managed by the Events, Conferences and Marketing Manager,

Beth Russell-Tsuro.

•  A light lunch is available free of charge, and tea and coffee during the day.

•  Parking on site is sometimes available depending on how busy we are!

•  You must respect and support the liberal and inclusive values of the Library and

reflect these in your everyday performance.

•  We are a friendly team – committed to a safe environment where colleagues can

flourish and develop.

To apply:

Please send your CV together with a covering letter saying why you are just the person
we are looking for to:

Revd Dr Andrea Russell Warden of Gladstone’s Library.
Email: andrea.russell@gladlib.org

Make sure that you provide us with enough information to see how you fulfil the criteria.

We look forward to hearing from you and good luck!

Application deadline: 27th October 2025 at 10am
Interview date: 7th November 2025
Start date: 5th January 2026