JOB DESCRIPTION

ROLE TITLE:

Outside and Active Co-ordinator

REPORTING TO:

Outside and Active Assistant Manager

LOCATION:

Gateway Community Garden – Reigate and other delivery sites in Surrey

HOURS:

21 hrs a week - Tuesdays (Home working for administrative tasks), Wednesdays and Thursdays on
site at Gateway Community Garden in Reigate 9.30-4.30pm

SALARY:

£13.78 per hour

DIRECT REPORTS:

0

CLOSING DATE:

Friday 10th October

INTERVIEW DATE:

Monday 13th October

Surrey Care Trust is a local charity that helps people to improve their skills for life, work and learning through
counselling, education, mentoring and volunteering. Our programmes support disadvantaged families in improving
their chances in life. Through our programmes we are enabling people throughout Surrey to overcome the
disadvantage of low skills, poor educational achievement, limited opportunities and tough financial circumstances.

We offer a broad range of programmes - support for families and their children at our Spelthorne Family Centres;
offering vulnerable and challenging young people an alternative approach to education at our STEPS learning centre;
a free and independent youth counselling service for young people aged 16 – 25; mentoring young people and
adults to help them gain confidence and make positive changes; improving mental health and wellbeing through
Steps2Work Wellbeing and our nurture through nature programme at Gateway and Outside and Active; working to
bring the community together and taken action on local issues with our Stanwell Community Group project;
supporting 18-24’s into employment through Steps2Work in Woking; and creating a different environment for
people to learn new skills and give something back to society on our Swingbridge Community Boats.

Nurture through Nature Programme (Gateway)

Surrey Care Trust’s existing Nurture Through Nature activities include therapeutic horticulture sessions at our
dedicated Gateway Community Garden (and Stanwell Community Allotment), nature excursions and informally
mentored conservation activities aboard our Swingbridge Community Boats, and activities with ponies,
paddleboarding, tool management with ponies/donkeys Paddleboarding) integrated into our mentoring packages.

At Gateway Community Garden we deliver our Outside and Active Programme in which we work with a variety of
young people with mental health needs including anxiety, isolation, low confidence, low mood, PTSD, gender
dysphoria, bullying, self-harm, social dysfunction and ASD/ADHD. We also support young people who are struggling
with mainstream education, adults/parents affected by poor mental health, adults affected by early psychosis, and
young people with poor social, emotional, and physical health. Partnership).

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Our contacts and partnerships with referring agencies will help us respond proactively to emerging areas of need in
the community; unsupported young people with mental health challenges, those vulnerable and socially isolated
young people and adults, hard to reach client groups who will benefit from upskilling opportunities, young people
not engaged in education,

Overall purpose of the role
•  To plan and deliver sessions with the Outside and Active Assistant Manager and Staff, aimed at supporting

people to improve their mental well-being and engagement within referring agencies, schools, and/or the local
community.

•  Administer the outcomes and data from clients to monitor and evaluate their progress, ensuring data is captured

and recorded electronically

•  Record data for participants and for session planning.
•  Volunteer Co-ordinator - Act as the bridge between volunteers and staff. Provide induction and training

opportunities, check in regularly to build confidence and well-being and recognise and celebrate contributions.
Match volunteers with appropriate clients and ensure clear communication channels for volunteers, staff and
clients
Duties and Responsibilities:

•  Deliver and assist the Assistant Manager to deliver sessions on site to improve client’s wellbeing. Activities

will be focussed on nature and social interaction, building on well-established principles that show how peer
support, physical activity and the natural world can significantly improve mental health.

•  Support and coach our beneficiaries to improve confidence, upskilling and communication skills.
•  Support the development of the programme to ensure the smooth running of the sessions and varied

activities are planned in the garden.

•  Use an effective outcome tool for evaluation and monitoring, Barriers and Challenges and case studies.
•  Ensuring safeguarding and H&S measures are in place, inform and carry out pre course paperwork for

assessment and recording.

•  Meet and greeting clients, ensuring sessions run to time and clients are engaged in various activities set out

at the start of the session to ensure Health & Safety is always maintained on site at all times.

•  Keep registers/up to date information/logs/accident reports/key holder etc for general admin and record

data for participants.

•  To support the Assistant Manager with admin processes and to ensure documentation is up-to-date and

ISO’d.

•  Support onsite volunteers to create a ‘safe’ and supportive working environment and develop the

recruitment process with Assistant Manager.

•  Networking with a range of organisations to develop referral routes and promotion of the project.
•  Seek training opportunities for staff, volunteers and clients.

Our Vision
We are the local charity working with volunteers, to make Surrey a place where vulnerable people have the
opportunities, skills and support they need to achieve their potential.

Our Mission
We are breaking the Cycle of Disadvantage in Surrey by equipping vulnerable people with the skills and confidence
they need to change their lives, and their futures.

Person Specification

ESSENTIAL

DESIRABLE

Education, Training and Work Qualifications

A Level standard or equivalent

National recognised relevant qualification e.g. youth
work, teaching

Relevant Experience

 Experience in working with contract requirements

Experience of working with young people in a paid
capacity, e.g. youth work, school, college etc

 Experience of working in a charity

Some experience of working with young people

Experience of working in an organisational or
administrative capacity
Good standard of computer literacy including Microsoft
Office at intermediate level
 Experience of using databases and complex
spreadsheets, record data accurately within specific
timeframes

Skills and Expertise

Strong Administration Skills

Able to relate confidently to both adult volunteers,
parents, wider family members and young people
Excellent planning, administrative and organisational
skills

Strong verbal and written communication skills

Experience of leading groups and supporting individuals

Ability to work outdoors throughout the year

Flexible in approach, using initiative, prioritise own
workload and work remotely

State whether role is home-based, and the travel requirements - also whether DBS is required

Health & Safety
All staff must be aware of the responsibilities placed on them under the Health & Safety at Work Act (1974) to
ensure that the agreed safety procedures are carried out to maintain a safe environment for employees, volunteers,
beneficiaries and visitors.

General
This job description is not an exhaustive list of duties, but it is intended to give a general indication of the range of
work undertaken and will vary in detail in the light of changing demands, growth and priorities with the Trust.

For an initial discussion about this role please contact Cathy Lemon cathy.leamon@surreycaretrust.org.uk

To submit an application please complete an application form and send it to recruitment@surreycaretrust.org.uk
– Closing date for applications is Friday 10th October 2025