Office Coordinator

Permanent. Full time. Hybrid working. (You will be required to attend the office for a minimum of 2 days per week with the option to work remotely for the remaining 3 days)

Location: Bogota, Colombia

Salary: 136,956,456 Colombian Pesos per year

All applications and CV submissions should be in ENGLISH only

Due to high volumes of applications, we may close the advert before the advertised closing date. We encourage you to apply as early as possible.  

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the changemakers, the peacemakers, the mighty of heart.

We’re committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don’t have to be Christian to work here – we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we’re open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for most of our roles too.

Learn about our vision, mission and values

About the role

Reporting in to the Operations Lead, the Office Coordinator will ensure that the Multi Country Cluster (MCC) MCC team have what they need to ‘get things done.’

The post-holder will lead on developing, maintaining and implementing essential HR, IT, Information, Staff Safety and Security, Management and Administrative and operational systems for the MCC, and enhances collaboration across the cluster and among the MCC system to enable the team to function smoothly and effectively, with impact.

The Office Coordinator is proactive in taking responsibility for making things happen, and making things work, for example managing the relationship and performance of external suppliers to ensure quality and cost-effective solutions. The role is responsible for provision of first level HR and IT.

Some of the main responsibilities of the Office Coordinator include:

• Undertake decisions based on specialist knowledge of country IT, Health and Safety, HR or Finance systems to maximise impact.
• Manage the relationship and performance of external suppliers, including for dispersed offices to finding cost-effective solutions within the roles remit.
• Collaborate with the global People Team and provide team level HR support ensuring consistency and quality.
• Collaborate with the global IT Team to provide basic first line technical IT support which is in line with standards, to maximise impact and support.
• Provide support for the Operations lead to ensure that the office is conducted in a way that is compliant with local regulations, including Legal, Office Environment and Health and Safety, managing contracts, local procurement at hub.
• Support remotely dispersed colleagues in their settings, fostering a team mindset.
• Drive decisions on core business systems to ensure they are functioning effectively and efficiently, proactively change systems to improve performance and comply with new model set up, supporting a culture of learning and improvement.
• Oversee timely processing and necessary adjustments on payroll and other staff benefits, and provide similar support to dispersed offices remotely, ensuring consistency and quality.
• Manage the work of the admin and logistics officer, fostering a team mindset to ensure quality, efficiency and consistency of support to MCC colleagues and partners.
• Collaborate with line managers and P&C Business Partners to develop and implement capacity development and staff welfare initiatives, in order to build a culture that empowers collaboration and fosters a mindset of connection.

About you

Who we are looking for:

Essential:

• Substantial experience gained in professional services (IT/HR/Finance).
• Highly developed communications skills orally and in writing.
• Developed ability to self-motivate and with an ability to manage a wider range of issues, some not straightforward.
• Developed IT skills.
• Fluent in English and Spanish. Both written and spoken.

Desirable:

• Degree or membership of a professional body with graduate professional qualification (or equivalent) in Business, Management, HR or IT.
• Developed ability and capacity to constantly manage various types of risks of the organisation.

Further information

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams. 

We have a strong Christian ethos and we encourage applications from all faiths. Applicants will be expected to demonstrate an understanding of and sympathy with Christian Aid’s faith identity. 

All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information as part of the referencing process from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this. 

You can expect a wide range of rewards and benefits, please refer to the benefits booklet for your location to see our full list of employee benefits. 

For Salary details for this role, please refer to the Salary band by location.

• Salary (full time):136,956,456
• Type of contract:Permanent
• Contracted hours:35
• Location:MCC Hub - LAC (Bogota, Colombia)
• Closing date:15 October 2025

Documents for Application

Further Information

As a volunteer, you will receive:

• Support and supervision from a named contact within Christian Aid
• Appropriate induction and training for your volunteering role.
• Out-of-pocket expenses as agreed.
• Our regular volunteers e-newsletter
• Access to our Volunteers’ Hub for all our latest news, events and resources

If you do not see a suitable vacancy, please register for job alerts to be the first to know about new oppotunities. To keep up-to-date about Christian Aid, you can follow us on LinkedIn and Facebook.