THE SEDBERGH SCHOOL FOUNDATION
London
Full-time
JOB TITLE JOB DESCRIPTION Job Title: ASSISTANT DIRECTOR OF STUDIES (ADOS) & LONDON COORDINATOR Responsible to: Director of Studies Main Purpose: The ADOS is an important role on the Summer School as it supports the Director of Studies throughout the course, enabling them to deliver an effective curriculum by leading and inspiring the teaching team. The ADOS will also lead the London trips, taking the operational lead and responsibility for the smooth running of these trips. Accommodation will be provided by the school throughout – this may be school boarding or external rented accommodation, depending on the needs of the course. The London trips are 4-day experiences with all activities, accommodation, transport and meals pre-arranged by an experienced tour operator. Adequate time off will be given prior to/following the London trip. During these trips, the ADOS will stay in either twin (same gender) or single occupancy hotel accommodation. A mobile app is used to coordinate the trip and assistance is available, both from the wider summer school team and the tour operator. Course Dates: The ADOS role will run for 4 weeks (see breakdown below) and the successful candidate will be available for the entirety and be able to commit some time before the course to work with the DOS in allocating classes and becoming familiar with the curriculum (compensation to be discussed). If candidates have holidays, weddings, graduations etc booked, they must mention this at the interview stage. Time off for such events cannot be guaranteed otherwise. Key dates for ADOS role: - Prior to 26th June 2026: ADOS will liaise with the Course Director (Teams meetings), and be provided - - - - - - - - with all the information regarding the London trip 26th June: induction day in London (ADOS to brief the London team) 27th – 30th June: London trip 1 30th June: transfer to Sedbergh with students 1st July: day off 2nd – 4th July: ADOS attends main site induction and begins meeting with DOS and teaching team 4th – 18th July: ADOS assists the DOS with the administration of the academic programme. They may have some teaching duties. 18th – 21st July: London trip 2 – ADOS will travel to London with the students and other staff member(s) and return to Sedbergh afterwards, to continue with supporting the DOS. 25th – 28th July: London trip 3 – ADOS will travel to London with the students and other staff member(s) and their contract will end after this trip. Summer School roles are residential and involve variable hours, including evenings and weekends. Weekly pay reflects both active working hours and periods of standby/on-call duty. Staff receive one full day off per week and reasonable daily rest periods. The school cannot cover the cost of travelling to and from the school/London, unless on a journey accompanying students. Roles and Responsibilities (ADOS): • Setting and maintaining exemplary standards of organisation, teaching, planning, time-management and professionalism. • The preparation of your own dynamic and communicative lessons and activities across a range of levels to multinational pupil groups of various ages. • Providing support, guidance and feedback for academic staff in the preparation and delivery of lessons. • Assisting the DOS in conducting formal observations of teaching staff and offering fair and useful feedback. • Assisting the DOS in allocating pupils to the most appropriate class and maintaining accurate class lists. • Ensuring that class attendance registers, records of work and lesson plans are undertaken and in line with GDPR protocols. • Assisting the DOS in ensuring end of course reports are written in a meaningful and timely manner for every pupil. • • Supporting the DOS in the running of the Community Engagement programme, including ensuring all risk assessments are in place and adhered to. Supporting the DOS and Operations Director in the organisation of the end of week presentation of awards and certificates. Liaising with teachers and pastoral staff on student welfare in the classroom. • • Encouraging and supporting open communication and mutual support between all staff. • Assisting at any time, whether on duty or not, with an emergency or where a student is injured. • Undertaking some pastoral care, activities, supervision and overnight duties as required by all staff and outlined on the Teams schedule. • Undertaking any other duties as required by the Director of Studies or Course Director. Roles and Responsibilities (London Coordinator): • Liaising with the Course Director prior to the first London trip (via Teams) to ensure they are confident with the itinerary. • Coordinating the greeting of students arriving to/departing from London (e.g. ensuring they are packed and on the correct coach, ensuring they are met at the hotel and shown to their room, etc). • Being the main point of contact for students, staff and any international group leaders on the trip. • Coordinating the day-to-day-operations of the trip (liaising with bus drivers, collating tickets and presenting these to attractions, keeping the group to the itinerary timings, etc). • Troubleshooting any issues and keeping the Course Director informed. • Making any reasonable adjustments to the programme in line with student wellbeing and safety. • Taking responsibility for petty cash and keeping receipts for any expenses incurred. Pre-Course Duties: • Liaising with the DOS as required to familiarise yourself with teaching subjects and materials, and to help establish team rapport with contracted staff. • Being familiar with the day-to-day Schedule (Sedbergh) and London itineraries prior to course commencement. • Familiarising oneself with the Staff Handbook and SISS publicity materials (brochure, website etc). • Reading Keeping Children Safe in Education (KCSIE) and other policy documents provided prior to arrival on site. • Completing relevant Educare training modules as instructed prior to arrival. • Ensuring first aid certification is obtained prior to the course (can be organised by school). • Familiarising oneself with all relevant fire, health and safety policy documents and risk assessments associated with the role as indicated by the Director of Studies and Course Director. Health and Safety: All staff should be aware of the school’s health and safety policy and implement it as appropriate. All staff are required to familiarise themselves with the relevant Risk Assessments ensuring that H&S policies are adhered to at all times to ensure our pupils’ safety and wellbeing. Safeguarding: All staff employed by Sedbergh School are expected to take responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible or with whom they come into contact. These roles and responsibilities provide a framework for the role and should not be regarded as a definitive list. Other reasonable duties may be required consistent with the level of this post. Sedbergh School is committed to safeguarding & protecting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Registered Charity No 1080672