FLO ADMINISTRATOR

Job Description

20th February 2025

Job Title: Administrator

Purpose: To support the Finance and Legal Team FLT with administration.

Reporting to: General Counsel (GC)

Terms: This is a full-time position on a permanent basis. This job description should be

viewed in conjunction with a contract of employment (for terms of employment)

Salary: £ 27,765 - £30,603 per annum FT (depending on experience)

Location: VCUKI Financial and Legal Office (FLO)

Overall Responsibilities

This role's main responsibilities will be to support the General Counsel (GC) and Finance

and Legal Team (FLT) with administration. This will include policy and legal administration,

safeguarding and HR administration, basic financial administration, and general office

administration.

1       Administrator Job Description

Legal administration

●  Supporting the GC in their work with general admin support.

●  Policy administration - manage, review, amend and draft VCUKI policies as directed

by the GC.

●  Research key legislative and policy areas and help draft documentation for use by

VCUKI and affiliated churches.

●  Assist the Finance and Legal Team with general administration and information

requests.

●  Data protection administration – supporting role in management of VCUKI data

practices following statutory requirements and VCUKI policy.

●  Management and creation of resources on the VCUKI Stack Website.

●  Assist with drafting a quarterly Trustee Newsletter to be sent out to church trustees

and senior pastors.

●  Contract management and creation - Creating agreements from pre-approved

templates and arranging for the completion of agreements as directed by the GC.

●  Training and support - You may be required to support and train other members of

the VCUKI staff team, as directed by the GC.

Safeguarding administration

●  Administration of DBS / Access NI / PVG Scheme checks with support from the

VCUKI Safeguarding Co-Ordinator.

Finance administration

●  Data Entry: Inputting financial transactions into accounting software, including

invoices and receipts.

●  Filling and record-keeping.

●  Reviewing and processing staff expenses.

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●  Processing expenses, mileage claims.

General Tasks

●  General office work and support to the Finance and Legal Team including:

○  General communications

■  Answering the phone with a high level of courtesy and

professionalism - directing calls/taking messages for staff.

■  Replying to email enquiries in shared mailboxes and forwarding

queries to relevant staff members.

○  File and document administration.

○  Typing up minutes and notes from FLO meetings.

○  Proofreading documents.

○  Supporting VCUKI HR Advisor with ad hoc HR administration.

○  Diary management and meeting facilitation

○  Ad hoc project work.

The duties listed are not exhaustive and may be varied from time to time as dictated by the

changing needs of the Vineyard Churches. The post holder will be expected to undertake

other duties as appropriate and as requested by his/her manager.

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