Academic Administrator

ACADEMIC ADMINISTRATOR

Application Pack

April 2026

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Introduction
Thank you for your interest in the position of Academic Administrator at Ripon College Cuddesdon. This is a key
professional services role supporting the academic and operational life of the College as it continues to grow
and diversify its provision across multiple pathways and centres. The role focuses on cross-pathway academic
administration, contributing to the smooth, effective and well-coordinated operation of the College.

A Profile of Ripon College Cuddesdon
Ripon  College  Cuddesdon  is  one  of  the  Church  of  England’s  principal  institutions  for  ministerial  formation.
Founded in 1854, the College provides theological education and formation for ordinands and other students
across a range of pathways, including residential and non-residential provision, contextual and lay pathways,
and a growing network of satellite centres.

The College is entering a period of continued growth and complexity, with expanding pathways and partnerships
requiring  resilient,  well-structured  administrative  support  across  academic  and  student-facing  and  senior
leadership functions.

For further information, please visit: www.rcc.ac.uk

The Role
This is a full-time role focused on cross-pathway academic administration.
The  postholder  will  provide  general  academic  administrative  support  to  the  Academic  Registrar,  supporting
academic tracking systems, student feedback collection, Moodle management and other routine, cyclical and
data-intensive  academic  processes.  The  role  is  central  to  ensuring the  effective  coordination  and delivery  of
academic administration across the College’s pathways. The postholder will contribute more broadly to the day-
to-day administrative and front-of-house operation of the College.
The role operates within the academic administration function, with day-to-day priorities agreed in consultation
with the Academic Registrar. Overall line management and HR responsibility sits with the Bursar.

Key Responsibilities
1. Academic and Cross-Pathway Administration

•  Provide  general  administrative  assistance  to  the  Academic  Registrar  across  the  College’s  pathways,
including  Cuddesdon  Gloucester  Hereford  (CGH),  Church  Mission  Society  (CMS),  Elizabeth  Pathway
(EP),  Children  Young  People  and  Families  (CYPF),  Incumbent  Leadership  Programme  (ILP)  and  the
forthcoming  Chelmsford  Pathway,  working  in  partnership  with  local  pathway  administrators  where  in
post.

•  Support academic tracking systems and contribute to the maintenance of student records, working with
colleagues across the Academic and Student Administration teams to ensure data is accurate, complete
and maintained in a timely manner, including monitoring marking and moderation workflows and issuing
reminders where required.

•  Prepare agendas and take minutes for academic meetings as required, including Boards of Studies and

other relevant academic committees.

•  Provide  administrative  support  relating  to  Moodle  and  other  academic  systems,  including  routine

updates, data entry and user support.

•  Support academic reporting cycles, returns and internal data requests as required.
•  Provide administrative support to satellite pathway centres, acting as a point of coordination between

centres and the central Academic Office.

•  Undertake  routine,  cyclical  and  project-based academic  administration  as agreed  with the  Academic

Registrar, contributing to the smooth running of academic operations across the College.

2. Other Duties

•  Undertake  other  duties  as  reasonably  directed  by  the  Bursar,  appropriate  to  the  role  and  level  of

responsibility.

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•  Contribute  to  a  culture  of  professionalism,  collaboration  and  continuous  improvement  within  the

College’s professional services teams.

•  Handle  information  appropriately,  maintaining  confidentiality  and  complying  with  data  protection

requirements (GDPR) and College policies.

•  Contribute  to  front-of-house  and reception provision  within  the  College,  supporting  a  welcoming and

professional environment for students, visitors and guests.

Safeguarding
Ripon  College  Cuddesdon  is  committed  to  safeguarding  and  promoting  the  welfare  of  children  and  adults.
Safeguarding  is  a  shared  responsibility,  and  all  staff  are  expected  to  understand  and  uphold  the  College’s
safeguarding policies and procedures.

Desirable

Relevant qualification or training in
administration, higher education
administration, or a related professional
field

Experience of working in a higher
education, theological education or
similar academic environment
Experience of supporting academic
administration processes, student
records, or quality assurance activities.
Experience of working within a complex
organisation
Experience of managing data, records or
tracking systems

Experience of working with Moodle or
similar virtual learning environments
Experience of supporting reporting cycles,
data returns or institutional processes
Ability to identify opportunities for
improving administrative processes and
systems

Person Specification
Criteria

Essential

Qualifications

Good general education, including
English and Maths

Knowledge and
Experience

Skills and
Competencies

Experience of providing administrative
support
Ability to manage a varied workload and
prioritise effectively
Strong organisational skills and attention
to detail
Ability to handle information sensitively
and confidentially

Excellent organisational and
administrative skills, with strong
attention to detail
Ability to manage a varied workload,
prioritising effectively and working calmly
under pressure
Strong written and verbal
communication skills, with the ability to
communicate clearly and professionally
with staff, students and external
contacts
High level of IT competence, including
confidence using databases,
spreadsheets, and virtual learning
environments or similar systems
Ability to handle sensitive information
with discretion and professionalism.

Job-specific skills
and aptitudes

Ability to work independently with
minimal supervision, while also working
collaboratively as part of a team.

Confidence working across multiple
programmes, pathways or centres within a
distributed organisation.

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Personal Attributes

Proactive and reliable, with a strong
sense of responsibility and follow-
through.
Flexible and adaptable approach, able to
respond to changing priorities across the
academic year.

Professional, approachable and tactful
manner.
Calm, methodical and resilient,
particularly during peak periods.
Commitment to contributing positively to
the wider College community.
Sympathy with the ethos, values and
objectives of Ripon College Cuddesdon.

Summary Terms & Conditions

Job Title: Academic Administrator

Reports to: Bursar (for HR and employment matters)

Works closely with: Academic Registrar; Academic Dean; Student Administration Manager; Pathway
Administrators

Location: Ripon College Cuddesdon, OX44 9EX (with occasional travel to satellite pathway centres, as
required)

Contract Type: Permanent, subject to satisfactory completion of a six-month probation period

Hours: 35 hours per week, Monday–Friday 09:00–17:00 (1 hour unpaid lunch), with some flexibility for
evening/weekend working.

Working Pattern: The standard working pattern for this role is full-time, Monday to Friday. Due to the nature of
the College’s academic calendar, some flexibility will be required at peak points in the academic year.

Salary: £30,000

Holiday: 30 days plus 8 bank holidays.

Pension: Eligible for membership of a Church of England Pension Scheme. The College contributes 6.5% of
basic pay, with a minimum 1.5% employee contribution. The College also contributes 0.5% for life insurance
cover.

Meals: Free lunches are available to staff during term time when the College kitchens are open.

Application Process
Applications should include:

•  A covering letter explaining your interest in the role and how your experience, qualifications, and

aptitudes align with the Job Description and Person Specification

•  A full CV
•  A completed application form
•

The Equal Opportunities Monitoring Form

Completed applications should be addressed to The Bursar and sent to:

Email: hr@rcc.ac.uk
Postal: Ripon College Cuddesdon, Oxford OX44 9EX

The closing date for applications is on 19 April 2026

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Selection Process

•  Shortlisted candidates will be invited for an interview at Ripon College Cuddesdon
•  References will be requested prior to final appointment
•  Candidates will be required to provide evidence of the right to work in the UK
•  Please note that the College is not licensed to sponsor visa applications

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