Academic Administrator

Academic Administrator

Permanent, Full Time

Working Hours between 8.00am to 4.30pm

Term-time + some holiday working (41 weeks in total)

Salary between £24,207 and £26,000 actual (£28,080 and £30,160 FTE)

The Peterborough School (TPS) is an Independent Day School delivering exceptional education and nurturing children from Nursery through to Sixth Form. The School is set in beautiful and historic grounds with excellent facilities, in the heart of Peterborough, benefitting from both superb transport links and our own secure car park.

We are now seeking to recruit a highly effective administrator to join our successful team. The post holder will be responsible for maintaining and supporting electronic academic systems throughout the School. The post holder will provide administrative support to members of the Senior Leadership Team and other academic staff as required. This is a fast-paced environment requiring flexibility, enthusiasm and an ability to prioritise, as well as a sound knowledge of market leading administrative software and applications.

At The Peterborough School we have high standards and expectations and we are interested in education in the fullest sense. Our curricular and extra-curricular programme, combined with excellent pastoral support, reflect our commitment to ensuring that our pupils benefit from a first-class education in a supportive setting.

All our staff are integral to our mission, inspiring the minds of our children, optimising their potential and challenging them both academically and holistically, whilst supporting each other to make that happen. Staff wellbeing is a key priority of our Governors and Senior Leadership Team and is promoted throughout the School. All staff are welcome to a complementary full school meal in our exceptional refectory during term time.

We would love to hear from you if you have taken a look at our Person Specification and Job Description and you think you would like to learn more about us.

The School has its own salary scale and free on-site staff parking.

More details and an application form are available from the ‘Contact Us’ section of our website www.thepeterboroughschool.co.uk

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

hr@tpsch.co.uk

Tel: 01733 343357

Job Description

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Summary of the role

A key administrative post with critical importance for supporting the academic work of the School. The post holder will be responsible for maintaining and supporting electronic academic systems throughout the School. The post holder will provide administrative support to members of the Senior Leadership Team, Office Manager and other academic staff as required.

Hours of Work: 8.00am to 4.30pm

Permanent

Term-time + some holiday working (41 weeks in total)

Salary: Between £24,207 and £26,000 actual (£28,080 and £30,160 FTE)

Reporting to: Office Manager/Executive Assistant

Functional Relationships with:      

• Senior Leadership Team
• Office Manager/ Executive Assistant
• Office Staff
• Heads of Department

Main duties and responsibilities:  

• Promoting and safeguarding the welfare of children and young persons for who you are responsible and with whom you come into contact;

Academic Administration

• Maintaining and developing the use of the School’s academic management information systems, including data input and analysis and the preparation of management reports for academic staff;
• Producing, analysing and evaluating academic data, e.g. internal and external examination results; and baseline predictive data; pupil reports;
• Working with the Deputy Heads, Office Manager and School Timetabler, to maintain academic sets and timetables for pupils and staff, distributing timetables to pupils;
• Providing support for the School’s academic reporting procedures from design, set-up and maintenance, through to final production ready to publish to stakeholders;
• Working with the Deputy Heads and Office Manager to organise parents’ evenings, including booking of appointment times, scheduling online meetings and arrangements for in-person events;
• Working with the Deputy Heads and Heads or Departments to produce curriculum documentation
• Administering requests for teaching staff leaves of absence and organising cover for absent staff, working with Deputy Heads (Senior) & (Prep);
• Working with the Deputy Heads, Office Manager and Examinations Officer to support the arrangements of external examinations

Senior Leadership Support

• Providing secretarial support for Senior Leaders as required, including diary management and drafting of correspondence;
• Attending meetings and taking minutes as directed, primarily supporting the work of the Senior Leadership Team;
• Establishing and maintaining effective systems and processes in order to contribute towards the smooth running of the School;
• Administering paperwork for School Trips and preparing information for Senior Leadership approval;
• Working with Deputy Heads to compile and publish School rotas and schedules (e.g. duties, Beginning and End of Term Programmes)
• Providing administrative support for regular events within the School;

General Administration

• Supporting the work of the School Office; inc., reception duties, and school correspondence as required,
• Maintain accurate and up-to-date pupil and staff records in compliance with data protection regulations;
• Producing and maintaining the School’s Calendar, including updating approved entries in online calendars;
• Supporting and leading, where appropriate various projects to meet the needs of the School.

It is important to note that this job description is a guide to the work you will be required to perform. This job description will be reviewed at least once each year. It may be subject to modification or amendment at any time after consultation with the holder of the post. You may also be required to undertake such other comparable duties as the Head requires from time to time.

Qualifications

Essential

• GCSE, or equivalent, Mathematics and English at Grade C or above

Desirable

• Relevant qualifications in office administration and IT applications

Experience

Essential

• Experience of running effective administrative and clerical systems
• Experience of working with management information systems or databases
• Experience of working in a support function
• Experience of working with people

Desirable

• Working in an educational setting

Skills

Essential

• Excellent literacy and communication skills
• Excellent numeracy skills
• Excellent IT skills, in particular the advanced use of Outlook, Word and Excel
• Excellent inter-personal skills

Desirable

• Effective time management
• Speed and accuracy

Knowledge

Essential

• Excellent working knowledge of management information systems and/or database functions

Desirable

• Working expertise of an organisational management information system, preferably iSAMS or an equivalent system such as SIMS or PASS

Personal Competencies and Qualities

Essential

• Motivation to work in an education setting
• A willingness to contribute to the School’s ethos
• Working as a team and multitasking
• Ability to manage time demands and ensure deadlines are met
• A helpful and positive nature
• A calm and caring disposition
• Enthusiasm, tenacity and resilience
• The ability to work under pressure, while maintaining a sense of humour
• Understanding the importance of confidentiality and discretion

Desirable

• Enjoying a fast paced, varied role that requires thinking on your feet and responding to tasks and events calmly and collectively