Job Description: Programme O4icer – Sponsorship Projects

Position Title: Programme O+icer – Sponsorship Projects

Reports to: Programme Manager

Organization: Ethar Relief

Location: O+ice Based/Remote

Employment Type: Full-Time/Part-Time

Salary Range: Based on Organization Salary Range

About Ethar Relief

Ethar Relief is a humanitarian organization dedicated to alleviating the su+ering of
refugees and vulnerable communities in East Africa and Surrounding Region. We deliver
impactful projects and sponsorship programs, ensuring that the most marginalized
individuals have access to education, healthcare, and essential services.

Job Summary

The Programme O+icer – Sponsorship Projects is a critical role within Ethar Relief's
programme team. The role is responsible for the management, monitoring, and
successful delivery of projects, with a particular focus on sponsorship programs. The
incumbent will work closely with the Programme Manager and other stakeholders to
ensure that projects align with organizational goals, meet donor expectations, and
e+ectively serve beneficiaries.

Key Responsibilities

Sponsorship Management

•  Develop and oversee project work plans, timelines, and budgets in coordination

with the Programme Manager.

•  Coordinate the implementation of sponsorship projects, ensuring timely delivery

of project outputs.

•  Track project performance, identifying risks and implementing mitigation

strategies.

•  Maintain detailed and accurate project documentation, including reports,

Profiles, Photos, logs, and evaluations.

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•  Manage the end-to-end process of sponsorship programs, including
beneficiary selection, communication with sponsors, and delivering
impact reports.

•  Develop and implement procedures for sponsor and beneficiary engagement,

ensuring transparency and accountability.

•  Monitor and evaluate program outcomes, ensuring alignment with organizational

objectives and donor requirements.

•  Maintain accurate databases for sponsorship beneficiaries and sponsors.

Stakeholder Engagement

•  Work closely with internal teams, partner organizations, and community

stakeholders to ensure e+ective project implementation.

•  Act as the point of contact for sponsorship program sponsors, responding to

inquiries and providing updates.

•  Prepare and deliver High Quality reports, and communications to sponsors and

other stakeholders.

•  Ensure compliance with organizational policies, donor requirements, and local

regulations in project implementation.

Capacity Building

•  Provide training and support to field sta+ and local partners on sponsorship

program processes and best practices.

•  Share knowledge and lessons learned to enhance the e+ectiveness of Ethar

Relief’s projects.

Qualifications and Experience

Education: Bachelor’s degree in international development, Project Management,
Social Sciences, or a related field. A master’s degree is an advantage.

Experience:

•  Minimum of 3 years of experience in project management, preferably within a

humanitarian or development organization.

•  Proven experience managing sponsorship or donor-funded programs is highly

desirable.

Skills:

•  Strong project management and organizational skills.
•  Excellent communication skills, with the ability to liaise e+ectively with diverse

stakeholders.

•  Proficiency in MS O+ice Suite and project management software.
•  Knowledge of monitoring and evaluation frameworks and tools.

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Attributes:

•  Strong commitment to the job, humanitarian principles and values.
•  Ability to work under pressure and manage multiple priorities.
•  Cultural sensitivity and the ability to work e+ectively in diverse environments.
•  Follow the organizational values and take responsibility.

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