Closing Date 07 November 2025

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Main Duties

• To help maintain the smooth running and supervision of the Library area in accordance with the Library expectations (Appendix A) and the Aims of the Library, namely:
• To promote a love of reading;
• To promote an interest in information and encourage skills in finding and using it effectively and responsibly;
• To provide a research and study facility for students and staff;
• To support the curriculum through provision of up-to-date resources.
• To be responsible, together with other Library Assistants, for the correct filing of resources;
• To be familiar with the Library Management System (LMS) so as to undertake the majority of library transactions, i.e., loans, returns, reservations etc;
• To assist with the cataloguing and editing of resources on the LMS, as directed by the College Librarian;
• To be aware of the resources available to Library users so as to give general guidance;
• To carry out the opening and shutdown procedures for the Library;
• To assist with supervision of student helpers and activities;
• To help ensure that the Library is well-kept and tidied regularly;
• With the Librarian, to oversee receipt, storage and promotion of newspapers and periodicals;
• To liaise with other College departments over supplies and maintenance requirements for the library;
• To assist in the maintenance of the current information files;
• To complete any other reasonable tasks requested by the College Librarian;
• Have a commitment and understanding of safeguarding protocols within school setting.

Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment including regular training attendance.

Skills, Experience and Qualifications

Essential Qualifications/Skills/Experience

• Interest in reading and an enthusiasm for books and sourcing information;
• Experience of working within a library environment;
• Experience of working independently using own initiative;
• Competent IT User;
• Good oral and written communication skills;
• Highly organised with the ability to keep stock neat, orderly, accessible and in good condition;
• Excellent interpersonal skills with the ability to communicate, liaise and work in partnership with the Library staff, teaching staff, pupils and library visitors;
• Able to supervise and work co-operatively with pupils.

Desirable Qualification, Experience and Skills Requirements 

• A library qualification;
• Previous experience working within a school or FE/HE environment;
• Database/Cataloguing skills;
• Experience of use of social media channels for promotion of resources.

Essential Qualities

• Understand and be committed to the College’s vision and ethos;
• Have a proactive, flexible approach and open to change;
• Have enthusiasm and energy in promoting and benefits of the library and resources;
• Be professional and act in a calm, polite and helpful manner;
• Relate well to young people and enjoy working with them;
• Understand the importance of safeguarding children and ability to maintain appropriate relationships.

The selection panel reserves the right to enhance any or all of the desirable criteria to attain a manageable field.

Terms and Conditions

Salary:               Total annualised salary £9,329 per annum. Salary is reviewable annually. Payment is monthly in arrears and made directly to an employee’s Bank or Building Society account.

Hours:                Monday to Wednesday 8:15 am to 1:15 pm, working during the College’s published term time (34 weeks per year) plus INSET days. Additionally, you will work one Saturday in every four, from 9:00 am to 12:30 pm. In addition, you will be required to work for one week during the school holiday period.

Holidays:          Statutory holiday entitlement to be taken during College’s holiday published dates. The above salary includes an allowance for holiday.

Pension:          The College operates the Epsom College Automatic Enrolment Scheme. The Scheme is administered by the Pensions Trust.  Eligibility is based on statutory criteria.  If eligible, the Employee will be  required to contribute a minimum of 5% of Basic Salary and the College will contribute 4% in compliance with current legislation.

Employee Benefits

Life Assurance: Members who are automatically enrolled or who choose to opt into the College Pension Scheme will be provided with life assurance cover at two x contractual annual basic salary at no cost to them.

Health Care Plan: Private Health Care is offered subject to qualifying conditions.

Employee assistance programme: this including free counselling service to employees and close family.

School Fee Discount: Subject to qualifying conditions generous school fee discount offered.

Dining Facilities and Refreshments : Whilst at work a free meal and refreshments are available when the dining room is open.

Health Fitness and Wellbeing: Free use of Fitness suite and swimming pool are available to staff at certain times.

Cycle to Work: Subject to qualifying conditions, the College offers a cycle to work loan scheme.

Computer Loan: Subject to qualifying conditions, the College offers a computer loan scheme.

Free parking on site 

Offer

In compliance with statutory safeguarding regulations, the post will be offered subject to receipt of satisfactory written references, pre-placement medical assessment, proof of appropriate qualifications, a check of online search engines and websites of publicly available information that does not identify the candidate as potentially unsuitable to work within a school setting, a satisfactory Enhanced Disclosure from the Disclosure and Barring Service and overseas police check if appropriate, as well as confirmation that the successful candidate is able to work in the UK. Prior to interview, an online search of internet search engines, websites and other publicly available and accessible platforms to ascertain applicant’s suitability to work within a school environment will be undertaken on candidates that have been shortlisted. Please note whilst the Enhanced DBS check will be paid by the College if an overseas police check is required it will be at the cost of the successful applicant.

Application

Applicants are required to complete the Application for Employment Form available from our website www.epsomcollege.org.uk. To comply with safeguarding statutory procedures when working in a school, CVs will not be accepted. Applicants should refer to the Recruitment, Selection and Disclosure and the safeguarding policies on the College website. 

Applications will be assessed in order of receipt and interviews, and subsequent appointment may occur at any stage after applications are received. Please apply as soon as possible.

Closing date for receipt of applications:  7 th November 2025

This post is exempt from the Rehabilitation of Offenders Act and as part of the selection process an enhanced check by the Disclosure and Barring Service will be required. Epsom College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.