Rota Co-ordinator - York
Job Description
Rota Coordinator
Location: York
Salary: Up to £24,562.51 per annum
Hours: 35 hours per week
Contract Type: Permanent
Join Brainkind – Where Every Role Makes a Difference
Brainkind is a leading UK charity dedicated to improving the lives of people affected by brain injury. Our hospitals, rehabilitation units, and assessment centres provide expert neurorehabilitation to help individuals regain lost skills and achieve their personal goals. Our teams are passionate, collaborative, and committed to making a real impact.
About the Role:
As a key member of our Business Administration Team, the Rota Coordinator will work closely with the Hospital Leadership Team to ensure the effective coordination of staff rotas. You will play a vital role in maintaining safe staffing levels and supporting operational needs across the hospital.
About the service:
Brainkind Neurological Centre York is an innovative, purpose-built independent hospital providing specialist neurobehavioral assessment and post-acute rehabilitation for people with a non-progressive acquired brain injury.
We can support up to 40 patients and have a team of clinician’s, nurses, care and support teams, and ancillary teams who all play an important part in making a difference to people’s lives after brain injury.
Key Responsibilities
- Create and maintain accurate, live rotas reflecting shift changes, sickness, training, leave, and agency cover.
- Ensure rotas are published within agreed timescales and comply with Working Time Regulations
- Collaborate with the Hospital Leadership Team to meet unit-specific staffing needs.
- Coordinate induction schedules and rota integration for new starters.
- Update the people management system (POD) with start dates and staffing changes.
- Liaise with managers to manage annual leave and sickness absence effectively.
- Keep leadership informed of staffing plans and changes.
About You
- GCSEs (or equivalent) including English and Maths
- Strong IT skills, especially in Excel, Word, and Outlook
- Experience in rota coordination or workforce planning, ideally in a healthcare setting
- Knowledge of safe staffing practices and rota development
- Excellent communication and organisational skills
- Ability to work independently and as part of a team.
What We Offer
- Competitive salary up to £24,562.51
- 33 days annual leave (inclusive of bank holidays) – pro rata
- Option to buy/sell up to 5 days annual leave.
- Health Cash Plan & Employee Assistance Programme
- Group life assurance & eye voucher scheme.
- Free parking & company pension
- Long service and staff awards
- Excellent training and career development opportunities
- A strong focus on employee wellbeing and support
Ready to make a difference?
We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.
To join our friendly team, click the Apply Now button.
**Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. **
*All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*
Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.
Job Details
- Pay Type
- Salary
- Employment Indicator
- Regular
- Hiring Max Rate
- 24,562.51 GBP