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• Location:Kenya - Nairobi
• Workplace Type:Hybrid
• Hours:35 hours per week
• Salary:As per Oxfam Kenya salary scale
• Job Family:Fundraising
• Division:International
• Grade:C2
• Job Type:Fixed Term
• Closing Date:25 November 2025
• Country:Kenya

ORGANISATION

Oxfam Kenya is an independent prospective Affiliate of Oxfam International. The birth of Oxfam Kenya is a response to Oxfam International’s decision to evolve and build the confederation as a globally balanced and diversified affiliate network. As an autonomous member of the confederation, Oxfam Kenya's affiliation is expected to promote social change in Kenya, bring Kenya's voice to the wider confederation, and amplify the East African and Pan African voices. Oxfam is a worldwide development organization that mobilizes people's power against poverty. It is a confederation of 22 organisations (affiliates) working together with partners and local communities in over 79 countries.

DEPARTMENT PURPOSE

To raise funds for Oxfam's Kenya programme; To ensure quality and consistency in relationships with donors; To lead on contract management; To effectively support programme teams to develop and plan concept papers and proposals in accordance with country strategy and donor requirements and to manage and report on their funds.

JOB PURPOSE

Reporting to the Business Development Lead, the Funding Coordinator supports the Program Leads and to grow Oxfam Kenya income and partnerships in order to resource the country programme strategy. The job holder will be responsible for implementing resource mobilisation strategies, including facilitating engagements between donors and Oxfam, supporting proposal development processes and identifying and developing new funding opportunities. The role will support effective and efficient contract management and communication and ensuring high quality reporting standards and compliance with donor rules and regulations and Oxfam systems. The Funding Coordinator will build partner and staff capacity in, contract management , concept and proposal development.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource Management)

Donor Engagement and resource mobilisation                                                        

• Organizes and convenes regular meetings with Oxfam colleagues and potential donors to explore opportunities for collaboration partnership and future funding.
• Supports and participates in external donor engagement and relationship building with institutional donors and Oxfam affiliates at country level.
• Links with the confederation funding architecture to access intelligence, opportunities and skills in order to support resource mobilisation in the country.
• Follow up and implement Oxfam’s commitments and actions emerging from donor and affiliate engagements with country colleagues.

• Engagement both internally and externally on proposal development, funding opportunities, and donor strategies.

• Prepares all necessary groundwork for proposal development[1]and works closely with bid development teams from different affiliates or partners.
• Provides effective bid coordination and project inceptions, reporting and closures in country.
• Works closely with bid teams and the Business Development Lead to undertake quality assurance of donor proposals (narrative, financial, compliance requirements) to ensure high quality competitive proposals to successfully secure institutional donor funds.
• Works closely with programmes teams and communications teams to keep institutional donors and affiliates regularly updated and informed about the country programmes work, outside of the formal reporting donor requirement to sustain donor interest and engagement in the country programme.

• Collaborates with other affiliates to co-create or develop global or multi-country funding opportunities.
• Keeps the pipeline reports updated on a regular basis and advices on the health of the pipeline and related risks.

Donor Contract Management and Compliance                                                   

Under the guidance of the Business Development Lead

• Supports and participates in negotiations with institutional donors over contracts, costs, governance and accountability, and donor conditions.
• Advises program and finance staff during project inception and implementation to deliver strong donor compliance in accordance with donor guidelines and procedures as stipulated in donor contracts and Oxfam project Agreements (OPAs).
• Conduct quality assurance and due diligence for reports to donors ensuring they meet quality and adhere to donor standards, guidelines, and procedures.
• Ensures all donor contracts are in compliance with internal Oxfam donor contract management and programme management information systems and procedures.
• Supports in-country staff to adhere to funding policies and guidelines of the confederation.
• Works across the global program funding function to ensure coherence, consistency and quality in fundraising efforts and results.

Capacity Building, Coordination and Support

• Induct new staff, partners and conduct refresher sessions on Oxfam funding procedures including bid development processes, contract management processes, specific donor procedures, among others.
• Provides training and support to staff and partners on concept and proposal development.
• Provide training and support to partners and staff on quality donor reporting.
• Work with technical advisers and donor account managers in affiliate HQs, regional offices to conduct donor and funding related trainings for country teams.
• Collaborates with and influences colleagues in different parts of organisation including programs, finance, human resources, logistics, and funding.

Most importantly, every individual at Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here).
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct).
• Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."
• Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, knowledge and competencies

ESSENTIAL

Self-awareness: Knows, owns and acknowledges their own strengths, limitations and biases, understands impact of their behaviour and style of working on others and the organization as a whole, is willing to adapt behaviour where necessary, invests in learning and developing themselves

Developing Others:  Is aware of strengths, limitations and needs of staff and partners, looks to develop potential in them, gives feedback to stimulate improved performance, provides the space to learn from mistakes, makes training advice, support readily available and identifies opportunities for developing others.

Influencing others: Identifies critical people in funding decision processes, uses a range of approaches and style to steer appropriate action, builds a strong network that facilitates achievement of goals.

Decision Making: Takes timely decisions following appropriate consultation but not necessarily full consensus, does not delay decisions for that “last piece” of information, ensures that decisions are communicated to those needing to know, takes responsibility for the associated outcomes of decisions, and follows through to implement actions from decisions.

Tenacity: Gets things done despite setbacks, sticks with the problem with perseverance and determination balanced with a good sense of when things should be let go, continues to act despite frustrations or obstacles to accomplish objectives.

Relationship Building: Identifies, initiates, develops and maintains working relationships that are of mutual benefit to both yourself and the other party.

In addition:

Technical Skills, Knowledge and Experience

Essential:

• Minimum requirement is a university degree or equivalent in Business Administration, Law, Economics, International Development, or related field.
• Minimum 5 years in fundraising with demonstrated ability to devise and implement resource mobilisation strategies.
• Demonstrable experience and success in engaging with bilateral and multilateral donors for an international agency like Oxfam.
• Superior verbal and written communications skills in English with ability to analyse and synthesise complex issues.
• Excellent computer skills, including various office applications and internet navigation.
• Strong networking, representational, and negotiation skills.
• Attention to detail especially in reviewing and editing of complex proposals and reports.
• Sound knowledge of the funding context and trends in Kenya.
• Knowledge of major donor priorities, strategic priorities, and approaches to funding of civil society organisations.
• Knowledge and experience of contract management or donor compliance management.
• Ability to work effectively with others within a multicultural, multilingual, and multidisciplinary national and global team across institutional boundaries and business units.
• Proven ability to identify new business opportunities and partnerships.
• Experience of collaborating with and leading technical teams to develop program proposals that are funded by institutional donors.
• Ability to make effective, timely decisions and take prudent risks.

Desirable

• Familiarity with government decision-making processes, both political and technical, including budget processes, appropriation, protocols, and communications.
• Experience in working consortium with others to mobilize resources.
• Experience in capacity building of local institutions.

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.  

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

A thriving diverse Oxfam:

 

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

 

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

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Location

Kenya - Nairobi

ACS Plaza, 1st Floor, Lenana Road, P.O. Box 40680 , Nairobi, Kenya, 00100 GPO

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