Job Description
Senior School Administrator

Required: As soon as possible
Salary: £25,818 per annum
Reporting to: Deputy Head (Academic)
Closing date: Tuesday 4th November, 12:00 noon

The Role

The  King’s  School,  Gloucester  is  seeking  an  exceptionally  organised  and  proactive  individual  to  provide  specific
administrative support primarily to the Deputy Head (Academic), and comprehensive administrative support to the
Academic Staff based in the Senior School.

The successful candidate will bring a passion for education, a solutions-focused approach and an instinct for customer
service to the Senior School Office – a small, adaptable and high-performing team that works at the heart of the School
to  promote  all  that  King’s  strives  to  achieve.  You  will  perform  a  wide  range  of  duties  to  support  the  day-to-day
operations of the School, and will be a champion of continuous improvement.

This is a role which offers a real opportunity to make an impact. In return, we offer excellent benefits and a supportive,
friendly, and professional work environment.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least
1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding
county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in
high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a
result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos
has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last five
years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite
the  multiple  national-scale  challenges  of  recent  years,  King’s  has  seen  its  pupil  roll  growing  steadily  and  parental
satisfaction scoring very highly indeed. With careful investment in the campus and facilities, as well as a continuous
focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic,
forward-thinking and impressive place to study and to work.

The Department

The Senior School Office is located in the Bishop’s Palace, the largest of the Senior School buildings at King’s. As the
administrative hub of the Senior School, serving over 500 pupils and 100 members of teaching staff, it is a true hive of
activity, with a steady flow of traffic and enquiries throughout the School day. In this busy and reactive environment
no two days are the same, making it a challenging yet enjoyable working environment for the successful candidate.

Main Duties

• To provide comprehensive administrative support to the Deputy Head (Academic);
• To organise the Deputy Head (Academic)’s diary and emails;
• To  take  initiative  in  responding  to  queries  on  behalf  of  the  Deputy  Head  (Academic)  where  appropriate,

thereby empowering them to give their attention to more urgent matters;

• To maintain a  collaborative  working  relationship  with  the Deputy  Head (Academic)  to  proactively manage

joint workload, reviewing the allocation of resources on an ongoing basis;

• To monitor live information on pupil welfare and whereabouts as it comes into the Senior School Office and

respond accordingly;

• Answering the telephone, recording accurate messages and distributing to relevant staff, treating confidential

messages with absolute discretion;

• To provide administrative support to the academic staff based in the Senior School;
• To provide administrative support for key School events such as pupil reports and parents’ evenings;
• To deal with enquiries from parents, staff and pupils in a professional manner;
•
• Any other duties that may reasonably be assigned by the Headmaster or Deputy Head (Academic).

Providing cover for the wider administrative team when required;

Personal Profile

• Outstanding organizational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional

•

at all times;
Friendly and approachable, with outstanding written and spoken communication skills and the ability to put
staff, pupils and parents at ease;

• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further

knowledge of OneDrive and SharePoint is desirable);

• Able to mix easily with persons of all backgrounds and maintain close and harmonious relations with work

colleagues at all levels;

• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing

scenarios;
Prior knowledge of My School Portal and iSAMS would be an advantage;
Prior experience of working in a fast-paced administrative environment is desirable.

•
•

Hours of Work

The Senior School Administrator shall work 8:00am to 4:30pm Monday to Friday, term-time only plus the first and
last week of the published School summer holidays, including INSET days.

There may be occasions when extra hours are required, including at evenings and weekends, around busier times such
as Parents’ Evenings, Open Days or other events. Remuneration will be given for any additional hours worked.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
•
Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
•
• Cycle to Work Scheme;
•
•

Staff Wellbeing Programme;

Lunches;
Parking.

Applications

Candidates should apply through TES or by submitting a completed School Application Form and Covering Letter via
email to recruitment@thekingsschool.co.uk. A CV is not required.

Closing date for applications is Tuesday 4th November at 12:00 noon. However, early applications are encouraged
and we reserve the right to make an appointment prior to the published closing date if appropriate. Candidates are
advised that the School is on half-term break between 17th October and 3rd November; applications received during
this time may experience a delay in their acknowledgement.

further

information,  please
For
to recruitment@thekingsschool.co.uk.

contact  Mr  Harry

Fuller  on  01452  337337  or

via

email

The King’s School, Gloucester is committed to safeguarding and promoting the welfare  of children and  expects all  staff and  volunteers to
share this commitment. All offers of employment are subject to an Enhanced DBS check, satisfactory references from previous employers
and eligibility to work in the UK. Applicants must be willing to undergo child protection screening appropriate to the post including a prohibition
from teaching check (where appropriate) and, in line with KCSIE, an online search for shortlisted candidates only  – this will consist of a
Google and social media search. The search is looking for anything that calls into question the candidate’s suitability to work with children, or
could  cause  harm  to  the  reputation  of  The  King’s  School,  Gloucester.  Any  information  discovered  will  be  shared  with  members  of  the
interviewing panel prior to interview. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013, 2020 and 2023), which would otherwise
mean that certain convictions and cautions are considered ‘protected’ and would not need to be disclosed to employers, and if they were
disclosed, employers could not take them into account. Guidance about whether a conviction or caution should be disclosed can be found on
the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.