JOB PROFILE

MINUTES SECRETARY
TO THE BOARD OF GOVERNORS

WELCOME

Thank you for the interest you have shown
in joining Luckley House School as Minutes
Secretary to the Board of Governors.

Luckley House is a warm and welcoming
boarding and day school. We are a
community, small enough at 375 pupils for
everyone to be seen, valued and counted but
large enough to provide a wide variety of
academic, sport and creative opportunities.

Our uniqueness lies in the combination
of our size, Christian ethos and flexibility
to meet the needs of individual pupils
and their families. We provide a distinctly
academic education that is tailored to the
individual needs of each pupil. This is offered
in the context of a broad curriculum which
celebrates the arts and sports as much as
academic achievement.

plan for the School’s development, and monitor
its finances. Governors act as both directors
and trustees of Luckley House School Ltd and
are legally responsible for ensuring the School
meets its charitable objectives, serves the public
benefit, and operates within the framework of a
limited company.

We are seeking an experienced minute taker
to attend meetings of the Governing Body and
take the minutes.

The ideal candidate will have substantial
experience as a minute taker at Board or senior
level, excellent written communication skills and
meticulous attention to detail.

I am delighted that you are considering applying
for this role and hope that you feel inspired to
submit an application.

The Board of Governors, in collaboration
with the School’s Leadership Team, oversees
the well-being of the School. They make or
approve strategic and financial decisions,

I look forward to hearing from you.

Mrs Claire Gilding-Brant
Headmistress (Interim)

ABOUT LUCKLEY
HOUSE

Luckley House is a co-educational,
independent day and boarding school for
pupils aged from 11 to 18 years. Situated
on the southern outskirts of Wokingham,
Berkshire, Luckley House is set in 20 acres
of landscaped lawns and majestic woodland.
The School has a Christian ethos with a
mission and values which flow from this.

Luckley House offers a highly personalized
academic experience, tailoring its education
to the individual needs of each pupil.

The academic results at both GCSE and A
Level consistently exceed national averages,
and the majority of students secure places at
their first-choice universities.

The mission of the School is to provide an
outstanding education for boys and girls
characterised by academic excellence, a rich and
diverse range of opportunities, aspiration and
enthusiasm for life and generosity of spirit. The
School has strong traditions in music, drama,
art, debating, community outreach and sport,
and there are many cocurricular activities open
to pupils to help them develop their talents to
reach the highest possible standards.

Luckley House was formed in 1959 through
the merger of two girls’ schools: Luckley
School, founded in 1918 on the current site,
and Oakfield House, established in the Lake
District in 1895.  The School adopted the name
Luckley House School in 2013, and in 2015
began admitting boys for the first time. Over
the past decade, student numbers have grown
by over 75%, with boys now comprising half of
the student body. Currently, the School is at its
full capacity of 380 students and has been given
for approval to expand to 420.

The School is committed to inclusivity,
welcoming pupils from all faiths and
backgrounds, which enriches the community
and prepares students for the diversity of the
modern world. Most students live within a
15-mile radius of the School, with many joining
in Years 7, 9, and the Sixth Form from both
independent and maintained schools. There
are 40 boarding places available, with between
35 and 40 students boarding on weeknights,
approximately half of whom are from abroad or
are weekly boarders.

KEY RESPONSIBILITIES

Essential requirements:

To support the Clerk to the Governors by
attending Governing Body meetings and
taking the minutes (currently this includes
the Full Board, Business Committee,
Education Committee, and Strategic
Planning Day)

1.  Attend Governing Body meetings and take
minutes of all meetings, indicating agreed
action points and who is responsible
for those. (There will be at least three
Governing Body meetings per term that
will be held either on site or remotely and
sometimes in the evenings or at weekends.
The Strategic Planning Day is usually held on
a Saturday in the autumn term.)

2.  Provide draft minutes for approval by the

Chairs of Committees and, once approved,
forward to the Clerk to the Governors for
distribution.

3.  Safeguard the confidentiality of the Board
by exercising discretion in communicating
information.

•  A solid educational background, at least up to A

•

level or equivalent.
Excellent written communication skills and
meticulous attention to detail.

•  Highly organised and efficient with the ability to

work to tight deadlines.

•  Proficient in the use of MS Office.
•  Able to work well independently.
•  Discreet and able to maintain confidentiality.
•  A flexible approach to working hours and duties.
Experience of taking minutes at Board or senior
•
level.

•  A commitment to safeguarding and promoting
the welfare of children and young people.
•  A strong commitment to the principles of

equality, diversity, and inclusion.
Empathy with the Christian ethos of the School.

•

Desirable:

•  Previous experience of working in a school

environment.

THE ROLE

JOB TITLE:

    Minutes Secretary to the Board of
    Governors

JOB PURPOSE:  To attend Governing Body meetings

     and prepare minutes of all meetings

ACCOUNTABILITY:  To the Board of Governors

LINE MANAGER:  Clerk to the Governors

TO START:  November 2025

TERMS:

Part time, permanent.

HOURS:

At least three meetings per term plus an
annual Strategic Planning meeting in the
autumn term.

Currently Sub-Committee meetings take place on Fridays
and Board meetings take place on Saturdays.  Meetings will
be held  either on site or remotely.

(The role requires some flexibility to work evenings and
weekends to attend and minute meetings.)

SALARY: £15.22 per hour

CLOSING DATE: Monday 13 October 2025 (noon)

(Early applications are advised as we reserve the right to
interview and appoint before the closing date.)

HOW TO APPLY

For further details please contact please contact HR on
0118 974 3207 or 0118 974 3223 or via email
Recruitment@luckleyhouseschool.org

An application form is available on the School’s website
(www.luckleyhouseschool.org)

Closing date:  Monday 13 October 2025 (noon)

We reserve the right to interview and appoint before
the closing date.