Recruitment PackExecutive PersonalAssistantA message from theChief ExecutiveThank you for expressing an interest in joining the Bolton CVS Team! Thisinformation pack includes key information about our organisation, therole and contact details for more information.Bolton CVS exists to deliver support to Bolton’s voluntary, community andsocial enterprise (VCSE) sector; and to ensure the sector, whereverpossible, is a valued partner in co-designing and co-producing servicesacross our borough. The impact of the VCSE sector extends to all areas of life; deliveringvaluable preventative services that help keep people well, buildingstronger communities and environments and empowering peoplethrough education and training. We want you to help us ensure we havea well-networked, robust and diverse VCSE sector in Bolton, forgenerations to come.It’s important that Bolton CVS ensures the sector has access toinformation, support and connectivity; to effectively plan and buildsustainable, inclusive services that meet the needs of beneficiaries nowand in the future.I want us to continually evolve to meet the needs of people andcommunities across the borough, and I’m excited that we’re able torecruit to this post; creating further opportunities for collaboration,partnership and growth.Bolton CVS is a great team to be part of and we embrace flexible andagile working practices, so that we can provide the best offer we can tothe people that we exist to support.                                I wish you the best of luck in your application.              Dawn                               Dawn Yates-Obé (Chief Executive)A little bit about us...Bolton CVS provides tailored, intensive andquality accredited support to the voluntary,community, and social enterprise sector inBolton. We have an established and nationallyaccredited volunteering services offer, anamazing array of grant and investmentsprogrammes and offer policy, engagement andresearch support services. We champion the roleand need for charities and communityorganisations and share this information throughour communications, our forums, workshops,events and through our one-to-one support withgroups, organisations and communities. We alsoproactively seek opportunities to collaboratewith the 10GM partnership: www.10gm.org.ukTo work alongside Bolton'sVoluntary, Community andSocial Enterprise sector;supporting them to do whatthey exist to do, as well asthey possibly can.CORE PURPOSEOUR VALUESWe are collaboratorsWe mutually build lastingrelationships and shareknowledge to achieve the  greatest impact in ourcommunities.We are evolvingWe proactively seekopportunities to learn,develop new ideas andadapt so that we, andthose we support, respondto change in relevant  andsustainable ways.We are hereWe are committed toproviding timely support toencourage, motivate andguide organisations infurther developing the skillsand confidence to do whatthey do best.We are influencersWe positively contribute todecisions, boldlyadvocating that the VCSEsector is heard and valuedas an equal partner.We are progressiveCollectively, we look to thefuture and explore newways of doing things,  withinclusivity and equity at thecore.At Bolton CVS we recognise that inorder for a VCSE sector to thrive, itmust be connected, supported andengaged. Everything we do focusseson our key strategic priorities of‘building strength’ and ‘buildingcapacity’ in Bolton’s voluntary andcommunity sector and isunderpinned by our four strategicobjectives:  1.Promoting quality and equality inBolton2.Building capacity and strength inBolton3.Influencing change in Bolton4.Preparing for the future in  BoltonWe currently have over 30 employeessupporting our work across allactivities and programmes, and we'regoverned by a Board of 13 Trusteeswho donate their time to providestrategic leadership for theorganisation and assess financial andoperational performance. The work and activity of Bolton CVS isdistributed across 5 key operationalareas:Venue and facilitiesCommunications and eventsFinance and fundingStrategic health and wellbeingVCSE sector capacity building Who we areAbout the roleExecutive Personal AssistantSalary:Hours:Responsible to:Contract:£18,993.52 (= £33,238.66 FTE) + 7% pension contribution + health package20 hours per week. We embrace a flexibleapproach to hours + hybrid working from TheBolton Hub and home.Deputy Head of FinancePermanent Why this role is importantAs the Executive Personal Assistant (Exec. PA) at Bolton CVS, you will play apivotal role in driving the success of our organisation by directly supporting ourSenior Leadership Team; predominately our Chief Executive Officer (CEO) andChief Operating Officer (COO). Your meticulous organisation, coordination &interpersonal skills will enable our senior leaders to focus on strategic initiativesand community-driven projects that make a real difference in Bolton. By efficiently managing diaries, communications, and projects, you willcontribute to the seamless operation of our dynamic team, ensuring that ourcommitment to positively evolving our internal culture remains at the forefront. This role is not just about administrative support; it's about being a key playerin the engine that propels positive change across Bolton’s voluntary,community and social enterprise sector. If you are passionate aboutcommunity impact and thrive in a fast-paced, collaborative environment, thisrole is your opportunity to be an integral part of the Bolton CVS team!About the roleRole SummaryThe key responsibilities of this role will include:Diary Management: Efficiently support the management of the diaries ofthe Senior Leadership Team, ensuring effective use of their time and promptscheduling of appointments and meetingsCommunication Coordination: Act as a central point of contact for internaland external communications, handling emails, calls and correspondencewith professionalism and discretion Meeting Preparation: Prepare and circulate meeting agendas, documentsand presentations, ensuring all necessary materials are available forproductive discussions and informed decision making. All materials will beproduced in line with organisational branding guidelines Travel Coordination: Organise travel arrangements, includingtransportation, accommodation and processing expenses as neededData Management: Maintain accurate records, databases and filingsystems, ensuring information is easily accessible when required. Project Support: Assist in the coordination and administration of variousprojects, contributing to the organisation’s value and impact Event Management: Support the planning and delivery of high qualityevents, workshops and conferences, playing a key role in enhancing theorganisation’s identify and presence Confidentiality and Data Protection: Handle all information with theappropriate sensitivity and utmost discretion, maintaining a high level ofconfidentiality at all times. About the roleWho we're looking forCommunity Advocate: We're looking for someone who is genuinely excited about making a positiveimpact across Bolton's voluntary, community and social enterprise sector.Adaptable Team Player:If you thrive in a fast-paced environment and believe in contributing to thepositivity and evolving internal culture of our organisation, you're the dynamicteam player we're seeking!Organisation Expert:We need someone with top-notch organisational skills to seamlessly handlediaries, communications, and projects for the CEO, COO and, on occasion, theHead and Deputy Head of Finance, and the wider team.Communication Whiz:Your ability to communicate effectively, both in writing and verbally, will becrucial in maintaining professionalism and clarity in all interactions. You’ll beliaising on behalf of our Senior Leadership Team and we’re looking for someonewho is attuned to individual style and preferences. Tech-Savvy Teammate:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams)is a must, and your knack for quickly adapting to new technologies will makeyou a valuable asset.About the roleWho we're looking forProactive Team Player:If you're someone who likes to stay ahead, anticipating needs, and taking theinitiative to ensure smooth operations for the Senior Leadership Team, thenyou're the proactive teammate we're looking for.Confidentiality & Data Guardian:We need someone who understands the importance of confidentiality anddata protection, handling sensitive information with care to maintain the trustand legal obligations across the organisation.Collaborative Spirit:Your ability to work well with others is key. We're looking for someone whothrives in collaborative environments, working closely with the SeniorLeadership Team, wider staff team and various stakeholders to achievepositive outcomes.Strategic Thinker:As a key contributor, your strategic thinking will add value to the success of ourinitiatives, making a real impact in Bolton's voluntary, community, and socialenterprise sector.If you're ready to bring your energy, enthusiasm, and skills to the table, seize theopportunity and apply for the Executive Personal Assistant role at Bolton CVS.Become a vital part of our core purpose; working alongside Bolton’s voluntary,community and social enterprise sector, supporting them to do what they existto do, as well as they possibly can! This role isn't just a job; it's your chance toshine!About the roleRecruitment InformationIf you believe you can fulfil the role summary, we’d love to hear from you!Please email a Supporting Statement which describes how you meet thecriteria in the ‘who we’re looking for’ section, plus your CV (CV 2 pages max) torecruitment@boltoncvs.org.uk.The closing date is 12 noon on Monday 3rd November 2025. Interviews for this post will take place on the week commencing 10th ofNovember 2025. If you will not be available during that week, please note this inyour supporting statement.For an informal conversation regarding this post, please contactrecruitment@boltoncvs.org.uk before submitting your documentation. At Bolton CVS we are passionate about ensuring that everyone has a fairchance and that they are treated equally. As an employer, we actively seek toensure that our workforce reflects the communities we serve, recognising thatthis makes us better able to understand their needs and priorities. We respectand celebrate everyone’s differences and do not discriminate against peopleon the basis of age, disability, gender reassignment, marriage and civilpartnership, race, religion and belief, sex or sexual orientation. We work hard tocreate supportive, accessible environments and actively challenge inequality.If you should require access to these documents in alternative formats, or ifyou have comments that would support us to improve access to ourapplication processes more generally, please do not hesitate to contact us viarecruitment@boltoncvs.org.uk or telephone us on 01204 546 010.About the roleEquity, Diversity, Inclusion & BelongingWe want to make the work we are doing around Equity, Diversity, Inclusion &Belonging (EDIB) relevant to us. We are committed to being an example to the VCSE sector by applying bestworking practices in all areas of work. This is why we need to ensure that webetter understand and reflect on the communities we support. We ask you to complete this form and submit this survey to us. All datacollected will be anonymous and used to help shape our EDIB Strategy. If you have any questions or further feedback, please do not hesitate to contactBolton CVS via recruitment@boltoncvs.org.ukBolton CVSThe Bolton HubBold StreetBoltonBL1 1LSContact usemail:web:tel:recruitment@boltoncvs.org.ukwww.boltoncvs.org.uk01204 546 010