JOB PROFILE

SECRETARY TO THE BOARD OF GOVERNORS &
ADMINISTRATOR

WELCOME

Thank you for the interest you have shown
in joining Luckley House School as Secretary
to the Board of Governors & Administrator.

Luckley House is a warm and welcoming
boarding and day school. We are a
community, small enough at 375 pupils for
everyone to be seen, valued and counted but
large enough to provide a wide variety of
academic, sport and creative opportunities.

Our uniqueness lies in the combination
of our size, Christian ethos and flexibility
to meet the needs of individual pupils
and their families. We provide a distinctly
academic education that is tailored to the
individual needs of each pupil. This is offered
in the context of a broad curriculum which
celebrates the arts and sports as much as
academic achievement.

its finances. Governors act as both directors
and trustees of Luckley House School Ltd and
are legally responsible for ensuring the School
meets its charitable objectives, serves the public
benefit, and operates within the framework of a
limited company.

We are seeking an experienced administrator
to provide support to the Governing Body and
Leadership Team at Luckley House School.

The ideal candidate will have substantial
experience as an administrator at a senior level
and excellent written and oral communication
skills and meticulous attention to detail.
Previous experience of organising meetings and
taking minutes is essential.

I am delighted that you are considering applying
for this role and hope that you feel inspired to
submit an application.

The Board of Governors, in collaboration
with the School’s Leadership Team, oversees
the well-being of the School. They make or
approve strategic and financial decisions, plan
for the School’s development, and monitor

I look forward to hearing from you.

Mrs Claire Gilding-Brant
Headmistress (Interim)

ABOUT LUCKLEY
HOUSE

Luckley House is a co-educational,
independent day and boarding school for
pupils aged from 11 to 18 years. Situated
on the southern outskirts of Wokingham,
Berkshire, Luckley House is set in 20 acres
of landscaped lawns and majestic woodland.
The School has a Christian ethos with a
mission and values which flow from this.

Luckley House offers a highly personalized
academic experience, tailoring its education
to the individual needs of each pupil.

The academic results at both GCSE and A
Level consistently exceed national averages,
and the majority of students secure places at
their first-choice universities.

The mission of the School is to provide an
outstanding education for boys and girls
characterised by academic excellence, a rich and
diverse range of opportunities, aspiration and
enthusiasm for life and generosity of spirit. The
School has strong traditions in music, drama,
art, debating, community outreach and sport,
and there are many cocurricular activities open
to pupils to help them develop their talents to
reach the highest possible standards.

Luckley House was formed in 1959 through
the merger of two girls’ schools: Luckley
School, founded in 1918 on the current site,
and Oakfield House, established in the Lake
District in 1895.  The School adopted the name
Luckley House School in 2013, and in 2015
began admitting boys for the first time. Over
the past decade, student numbers have grown
by over 75%, with boys now comprising half of
the student body. Currently, the School is at its
full capacity of 380 students and has been given
for approval to expand to 420.

The School is committed to inclusivity,
welcoming pupils from all faiths and
backgrounds, which enriches the community
and prepares students for the diversity of the
modern world. Most students live within a
15-mile radius of the School, with many joining
in Years 7, 9, and the Sixth Form from both
independent and maintained schools. There
are 40 boarding places available, with between
35 and 40 students boarding on weeknights,
approximately half of whom are from abroad or
are weekly boarders.

THE ROLE

JOB TITLE:

 Secretary to the Board of Governors &
 Administrator

JOB PURPOSE:  Working effectively with the Chair
of Governors, Governors, Bursar and the Headmistress,
the Secretary will be responsible for all administrative
functions connected with the Board of Governors.  He/
she will secure the continuity of Governing Body business
and observe confidentiality requirements. He/She will also
provide administrative support to the Leadership Team.

ACCOUNTABILITY:  To the Board of Governors
(Line Manager: Clerk to the Governors)

TO START:  November 2025

TERMS:

Part time, permanent.

HOURS:

35 hours per week
09:00-17:00 Monday to Friday
38 weeks per year.

(The role also involves some evening and weekend work to
attend and minute meetings of the Governing Body).

SALARY: £22,703 per annum (£26,831 FTE)

CLOSING DATE: Friday 26 September 2025 (noon)

(Early applications are advised as we reserve the right to
interview and appoint before the closing date.)

KEY RESPONSIBILITIES

Meetings

To support the Governing Body and
provide effective administration of
meetings (currently this includes the Full
Board, Business Committee, Education
Committee, and Strategic Planning Day)

1.  Attend Governing Body meetings and

prepare minutes of all meetings, indicating
agreed action points and who is responsible
for those. There will be at least three
Governing Body meetings per term that
will be held either on site or remotely and
sometimes in the evenings or at weekends.
(The Strategic Planning Day is usually held
on a Saturday in the autumn term.)
2.  Work effectively with the Chair of

Governors and the Headmistress before all
Governing Body meetings/sub-committee
meetings to prepare a purposeful agenda
taking account of issues and focusing on
school improvement.

3.  Encourage the Chair to produce agenda

papers on time.

4.  Produce, collate and distribute the agenda

and papers to ensure Governors receive
them within the agreed timescale.
5.  Record the attendance of Governors at

meetings and take action regarding absences.

6.  Record all decisions accurately and

objectively with timescales for action.
7.  Submit all draft documents to the Chair/
Committee Chair and Headmistress for
amendment/approval.
Issue the approved draft to all Governors
within the agreed timescale.

8.

9.  Advise Governors and co-opted Committee
Members of the dates of meetings for the
year.

10.  Keep a record of minutes produced.
11.  Liaise with the Chair/Headmistress/Bursar

prior to each meeting to receive an update on
progress of agreed actions.

12.  Organise and maintain arrangements for

meetings (including rooms, catering, IT, remote
access etc).

13.  Organise and make appropriate arrangements
for the establishment of any panels that may
from time to time be required to hear appeals
or deal with complaints or grievances.

Membership

1.  Maintain a database of names, addresses and

2.

category of Governing Body members, and their
term of office.
Initiate and develop a welcome pack/letter to be
sent to newly appointed Governors, including
details of terms of office.

3.  Maintain Governor meeting attendance records.
4.  Conduct all appropriate safer recruitment

checks for Governors in conjunction with the
Director of HR.

Induction of new Governors and training of
Governors

1.  Ensure an induction programme is in place for

new Governors liaising with HR and the Bursar
as required.

2.  Ensure Governors are provided with

opportunities to attend appropriate courses.
3.  Act as focal point between the Governors and
AGBIS, ensuring they are alerted to appropriate
information, courses, conferences etc.

4.  Organise agreed and appropriate training for all
Governors as agreed by the Governing Body
and record such training.

5.  Act as point of contact between Governors and
IT Department to set up and maintain email
accounts and remote access to Governor areas
of the School’s electronic systems.

Advice and information

Maintain records of Governing Body
correspondence.

Other Duties

PERSON SPECIFICATION

QUALIFICATIONS

A solid educational background, at least up to A level or equivalent.

1.  Maintain the register of Governors, skills,

Educated to degree level or an equivalent professional qualification.

training and other records and support the
Board in carrying out regular reviews.

2.  Maintain archive materials.
3.  Prepare briefing papers for the Governing Body,

as necessary.

4.  Maintain Governing Body Year Planner, which

includes an annual calendar of meetings and the
cycle of agenda items.

5.  Ensure Governors are made aware of all major

school events and are invited to attend.
6.  Facilitating the letting of School buildings.

Administrative support to the Leadership
Team

Provide administrative support to the leadership
team as and when required, including managing
safeguarding information and minuting safeguarding
meetings.

SKILLS

Excellent written and oral communication skills and meticulous attention to detail.

Highly organised and efficient with the ability to work to tight deadlines.

Proficient in the use of MS Office.

Able to work accurately with a strong attention to detail.

PERSONAL QUALITIES/DISPOSITION

Able to work well both independently and as part of a team.

A proactive attitude and ability to use own initiative.

Discreet and able to maintain confidentiality.

A flexible approach to working hours and duties.

School Office

BACKGROUND/EXPERIENCE

To provide support in the School Office one day
a week and to cover in the absence of the School
secretary.

Experience of organising meetings and taking minutes.

Evidence of substantial experience as an administrator at a senior level.

Experience of diary management.

Experience of working in a school environment.

OTHER

A commitment to safeguarding and promoting the welfare of children and young
people.

A strong commitment to the principles of equality, diversity, and inclusion.

Empathy with the Christian ethos of the School.

ESSENTIAL

DESIRABLE



































HOW TO APPLY

For further details please contact please contact HR on
0118 974 3207 or 0118 974 3223 or via email
Recruitment@luckleyhouseschool.org

An application form is available on the School’s website
(www.luckleyhouseschool.org)

Closing date:  Friday 26 September 2025 (noon)

We reserve the right to interview and appoint before
the closing date.