Job Description
Co-curricular Administrator (Maternity Cover)

Required: February 2026
Salary: £25,818 per annum
Contract: Fixed Term (9-12 months)
Reporting to: Assistant Head (Co-curricular)
Closing date: Wednesday 10th December, 12:00 noon
Interview date: Monday 15th December

The Role

The  King’s  School,  Gloucester  is  seeking  an  exceptionally  organised  and  proactive  individual  to  provide  specific
administrative  support  primarily  to  the  Assistant  Head  (Co-curricular)  and  Deputy  Head  (Operations),  and
comprehensive administrative support to teaching staff in the Senior School.

The successful candidate will bring a passion for education, a solutions-focused approach and an instinct for customer
service to the Senior School Office – a small, adaptable and high-performing team that works at the heart of the School
to  promote  all  that  King’s  strives  to  achieve.  You  will  perform  a  wide  range  of  duties  to  support  the  day-to-day
operations of the School, and will be a champion of continuous improvement.

This is a role which offers a real opportunity to make an impact. In return, we offer excellent benefits and a supportive,
friendly, and professional work environment.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least
1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding
county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in
high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a
result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos
has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last five
years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite
the  multiple  national-scale  challenges  of  recent  years,  King’s  has  seen  its  pupil  roll  growing  steadily  and  parental
satisfaction scoring very highly indeed. With careful investment in the campus and facilities, as well as a continuous
focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic,
forward-thinking and impressive place to study and to work.

The Department

The Senior School Office is located in the Bishop’s Palace, the largest of the Senior School buildings at King’s. As the
administrative hub of the Senior School, serving over 500 pupils and 100 members of teaching staff, it is a true hive of
activity, with a steady flow of traffic and enquiries throughout the School day. In this busy and reactive environment
no two days are the same, making it a challenging yet enjoyable working environment for the successful candidate. The
Office  team  comprises  three  dedicated  staff  members,  each  with  their  own  area  of  focus  but  working  seamlessly
together to ensure the smooth day-to-day running of the Senior School.

Main Purpose

To  provide  comprehensive  administrative  support  to  the  Assistant  Head  (Co-curricular)  and  Deputy  Head
(Operations)  and  maintain  collaborative  working  relationships  with  both  to  proactively  manage  joint  workload,
reviewing the allocation of resources on an ongoing basis.

Key Duties

Assistant Head (Co-curricular) Support:

• To ensure the smooth running of trips, activities and sports fixtures by preparing communications, managing

coach bookings, gathering required information and collating documents;

• To  organise  co-curricular  transport  throughout  the  School,  including  provision  of  a  weekly  schedule  to

relevant staff, and work with the Facilities Manager to resolve any issues relating to School minibuses;

• To collate letters and forms and manage mailing lists for the weekly Co-curricular Bulletin;
• To manage the School’s inventory of camera phones for trips and activities;
• To support the work of the Director of Sport through attendance at fortnightly PE Departmental meetings

and creation of trip-related communications and programmes for major events (e.g. Sports Days).

Deputy Head (Operations) Support:

• To assist with the set-up and running of INSET days including scheduling, registers and staff communications;
• To support the new staff induction process through organisation of induction meetings, the annual induction

day for new teachers and new staff reflection lunches;

• To prepare communications to new staff and oversee the issuing and return of completed induction checklists;
• To  provide  administrative  support  enabling  pupil  feedback  for  teaching  staff  as  part  of  the  performance

appraisal cycle.

Senior School Office:

• To monitor live information on pupil welfare and whereabouts as it comes into the Senior School Office and

respond accordingly;

• Answering the telephone, recording accurate messages and distributing to relevant staff, treating confidential

messages with absolute discretion;

• To provide administrative support to teaching staff in the Senior School;
• To deal with enquiries from parents, staff and pupils in a professional manner;
•
• Any  other  duties  that  may  reasonably  be  assigned  by  the  Headmaster,  Assistant  Head  (Co-curricular)  or

Providing cover for the wider administrative team when required;

Deputy Head (Operations).

Personal Profile

• Outstanding organisational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional

at all times;

•

Friendly and approachable, with outstanding written and spoken communication skills and the ability to put
staff, pupils and parents at ease;

• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further

knowledge of OneDrive and SharePoint is desirable);

• Able to mix easily with persons of all backgrounds and maintain close and harmonious relations with work

colleagues at all levels;

• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing

scenarios;
Prior knowledge of My School Portal and iSAMS would be an advantage;
Prior experience of working in a fast-paced administrative environment is desirable.

•
•

Hours of Work

The Co-curricular Administrator shall work 8:00am to 4:30pm Monday to Friday, term-time only plus INSET days and
the first and last weeks of the published School summer holidays.

There may be occasions when extra hours are required, including at evenings and weekends, around busier times such
as Parents’ Evenings, Open Days or other events. Remuneration will be given for any additional hours worked.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
•
Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
•
• Cycle to Work Scheme;
•
•

Staff Wellbeing Programme;

Lunches;
Parking.

Applications

Candidates should apply through TES or by submitting a completed School Application Form and Covering Letter via
email to recruitment@thekingsschool.co.uk. A CV is not required.

Closing  date  for  applications  is  Wednesday  10th  December  at  12:00  noon,  with  interviews  taking  place  on
Monday  15th  December.  However,  early  applications  are  encouraged,  and  we  reserve  the  right  to  make  an
appointment prior to the published closing date, if appropriate.

further

For
recruitment@thekingsschool.co.uk.

information,  please  contact  Mr  Harry  Fuller  on  01452  337337  or  via  email

to

The King’s School, Gloucester is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to
share this commitment. All offers of employment are subject to an Enhanced DBS check, satisfactory references from previous employers
and eligibility to work in the UK. Applicants must be willing to undergo child protection screening appropriate to the post including a prohibition
from teaching check (where appropriate) and, in line with KCSIE, an online search for shortlisted candidates only  – this will consist of a
Google and social media search. The search is looking for anything that calls into question the candidate’s suitability to work with children, or
could  cause  harm  to  the  reputation  of  The  King’s  School,  Gloucester.  Any  information  discovered  will  be  shared  with  members  of  the
interviewing panel prior to interview. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013, 2020 and 2023), which would otherwise
mean that certain convictions and cautions are considered ‘protected’ and would not need to be disclosed to employers, and if they were
disclosed, employers could not take them into account. Guidance about whether a conviction or caution should be disclosed can be found on
the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.