Job Specification

For: Arrive & Drive and Classic Car Experiences Manager

Ref: VR/01400

Job Description

Location: Bicester, Oxfordshire
Reports to: [Managing Director / Group Operations Director
Direct Reports: Dedicated Mechanic, Arrive & Drive Assistant

Position Overview
The Arrive & Drive and Classic Car Experiences Manager is responsible for the
operational management, maintenance coordination, and logistical planning of the
fleet -- a collection of classic rally and touring cars used across the company’s
competitive and non-competitive events in the UK and abroad. This role focuses on
ensuring the fleet's mechanical reliability, compliance, and readiness for use,
managing the movement and storage of vehicles, coordinating with workshops and
suppliers, and overseeing the smooth running of all technical and administrative
aspects of the Arrive & Drive programme. The position requires a solid
understanding of classic car mechanics and engineering principles, strong
organisational and administrative skills, and the ability to manage logistics and
maintenance scheduling efficiently. Due to the nature of the events, UK and
international travel is required; therefore, a valid passport and availability to travel
are essential.

Key Responsibilities

Fleet Operations & Maintenance Management

•  Oversee the entire Arrive & Drive fleet, ensuring all cars are safe, compliant,

and ready for use.

•  Plan and coordinate maintenance, repairs, and servicing schedules for each

vehicle.

•  Work closely with in-house and external mechanics, engineers, and

specialists to maintain cars to company standards.

•  Maintain accurate service logs and historical records for every car, including

past work, current condition, and future maintenance plans.

•  Manage all vehicle compliance, including insurance, MOT, tax, registration,

and relevant authorisations.

•  Ensure the correct storage, security, and presentation of all cars at Bicester

Heritage and other facilities.

•  Coordinate the preparation and movement of vehicles to and from events,

workshops, and storage facilities.

Job Specification provided by:

Sappers Network
RHQ RE, Ravelin Building
Brompton Barracks
Chatham, ME4 4UG
Tele: +44-(0)7496 083483

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•  Occasionally assist hands-on with light maintenance, car preparation, and

checks before and after events.

Logistics & Coordination

•  Plan and execute the movement of vehicles across the UK and internationally

for rallies and tours.

•  Organise transportation, customs paperwork, and insurance where required.
•  Work closely with the Competition Department to align event dates, logistics,

and operational needs.

•  Coordinate with other Group companies on shared space, car movements,

and scheduling.

•  Ensure cars are always available where and when needed, with minimal

downtime.

Financial & Administrative Management

•  Manage maintenance budgets and track expenditure accurately, working with

the Group's finance department.

•  Maintain up-to-date logs of vehicle-related costs, invoices, and supplier

payments.

•  Prepare regular reports on fleet condition, cost performance, and operational

•

status.
Identify opportunities to improve efficiency and reduce maintenance costs
without compromising quality.

Leadership & Team Management

•  Supervise and support the Arrive & Drive Mechanic and Assistant in daily

operations.

•  Ensure clear communication, task allocation, and accountability within the

team.

•  Maintain close working relationships with the financial, logistics, and event

departments.

•  Ensure safety procedures, documentation, and compliance standards are

consistently met.

Required Skills & Experience

•  Strong background in automotive, mechanical, or engineering operations

(classic car experience preferred).

•  Proven experience in fleet management, workshop coordination, or event

logistics.

•  Excellent organisational and record-keeping skills with a keen attention to

detail.

Job Specification provided by:

Sappers Network
RHQ RE, Ravelin Building
Brompton Barracks
Chatham, ME4 4UG
Tele: +44-(0)7496 083483

Page 2

•  Good understanding of mechanical systems and the requirements of classic

car maintenance.

•  Experience managing budgets and reporting on costs.
•  Proficiency with Microsoft Office/Excel and database or fleet management

software.

•  Full, clean driving licence (experience driving classic or performance cars an

advantage).

•  Valid passport and full availability to travel in the UK and abroad.

Personal Attributes

•  Technically minded with a practical, hands-on approach.
•  Organised, reliable, and capable of managing multiple priorities.
•  Calm under pressure with a solution-oriented mindset.
•  Strong communicator with the ability to coordinate across departments and

suppliers.

•  Enthusiastic about classic cars, engineering, and motorsport heritage.
•  Flexible regarding working hours, including evenings, weekends, and

international travel.

Contract

Full-time, permanent role based at company HQ, Bicester Heritage. Flexibility
required around event schedules and travel commitments.

Compiled by
Compiled on

: Fiona Louch
: 10/29/25

Job Specification provided by:

Sappers Network
RHQ RE, Ravelin Building
Brompton Barracks
Chatham, ME4 4UG
Tele: +44-(0)7496 083483

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