COMMUNITY LAW SERVICE (Northampton & County)

POST:

Finance Assistant

HOURS OF WORK:

18 hours per week - permanent.  (Exact working days
to be agreed with successful candidate)

SALARY:                          £24,500 pro rata – actual salary £12,600

BENEFITS:

26 days annual leave plus bank holidays (31 after 5
years’ service) pro rata
5% employer pension contribution
Flexible working hours (within core hours)
Contractual sick pay (after probationary period).

ACCOUNTABLE TO:

Chief Executive

JOB PURPOSE:

To ensure smooth and accurate running of the
Charity’s day to day financial activities.

OFFICE BASE:

49 - 53 Hazelwood Road, Northampton NN1 1LG

JOB DESCRIPTION

This is an important role within the Charity and requires close attention to detail and
a high level of organisation.  This post works closely with the Chief Executive and
department managers to ensure all day to day financial matters are accurately dealt
with in a timely manner.  The role also provides accounting support to the Charity’s
Bookkeepers and involves some administrative support for the Charity as required.

Main duties:

●  Basic inputting and invoice preparation using Xero accounting system (day to

day payments and invoices)

●  Process invoices for payment and seek appropriate authorisation
●  Maintain petty cash and reconcile
●  Administer staff expenses payments
●  Bank cash and cheques received and collect cash from Bank as required
●  Accurate maintenance of records for the Charity’s fee charging service
●  Assist with preparation and payment of payroll (the calculations for payroll and

posting to Xero are not within this role)
●  Maintain records of staff pension payments
●  Assisting with preparation of financial reports as required
●  Some wider administrative support tasks including:

o  Source cost effective suppliers and maintain supplier accounts
o  Ensure adequate supplies of stationary and other goods to facilitate the

smooth running of the advice centres

o  Maintenance of staff holiday and sickness records

●  Any other duties as reasonably required by the Charity.

Being part of something bigger
You will be part of an established charity with a highly skilled and experienced staff
team. CLS deal with approximately 20,000 people a year who are facing significant
hardship.  The organisation provides specialist debt, benefit, housing, immigration
and fuel poverty advice across the county. This is an opportunity to support the
advice team and Charity to continue vital work for households facing hardship.

You will be joining a friendly, expert and hard-working team who make a real
difference to our local community.

PERSON SPECIFICATION

Knowledge and Qualifications

●  Good working knowledge of Xero accounting systems
●  Accounts training/qualification

Experience

●  Experience of using Xero
●  Experience of providing a finance support role, ideally in a Charity
●  Experience of administrative work

Skills and personal attributes

●  Excellent attention to detail
●  A commitment to confidentiality
●  Reliability
●  Excellent communication both orally and in writing
●  Ability to work flexibly in a reactive environment
●  Ability to organise and prioritise a varied workload
●  A commitment to equal opportunities
●  Self motivated and able to work both independently and as part of a team
●  Ability to ensure tasks meet deadlines.