Pastoral Data and Administration Officer
Job Description

Job title
Responsible to
Key relationship with  Headteacher

Pastoral Data and Administration Officer
Associate Senior Leader: Culture, Engagement and Pastoral Support

Job purpose

Key Responsibilities

Residential Managers
Head of Pupil Support
SENCo
Family Support and Child Protection Officer
Assistant Headteacher
Speech and Language Therapist
Parents/Carers
Wider school staff
As the Pastoral Data and Administration Officer, you will work with
members of the pastoral team to support pupils in flourishing at the
Marchant-Holliday School. You will ensure documents relating to
pupils are populated and updated regularly, working collaboratively
with colleagues to identify and implement any relevant changes. You
will also assist the Associate Senior Leader: Culture, Engagement and
Pastoral Support in producing and analysing trends in behaviour.

•  Provide day-to-day administrative assistance to the Associate
Senior Leader for Culture, Engagement and Pastoral Support
•  Support with the deployment and timetabling of staff for SEMH

interventions and provision

•  Manage and analyse CPOMs data (covering behaviour, medical,
and social service involvement), producing clear reports and
summaries as required

•  Proactively support behaviour management strategies, working

closely with the Associate Senior Leader for Culture,
Engagement and Pastoral Support and other key staff

•  Provide administrative support for the Associate Senior Leader

•

for Culture, Engagement and Pastoral Support, including minute-
taking, preparing correspondence, and maintaining records
Liaise with staff, parents, and external agencies as required,
ensuring high standards of communication and confidentiality
•  Assist in the organisation of school events and activities linked to

culture, engagement, and pastoral care

•  Support the maintenance and monitoring of behaviour and

pastoral support systems, escalating concerns as appropriate
•  Ensure all records are maintained in line with data protection

and safeguarding requirements

•  Ensure all pupil information regarding behaviour, emotional
wellbeing and pastoral care is appropriately recorded and
shared.

•  Maintain pupil records, ensuring information is complete
•  Produce regular behaviour reports, identifying trends and

patterns.

•  Constantly review the systems used and be proactive in

developing innovative administrative systems in order to meet

Safeguarding

Personal
Development

the changing requirements of the pastoral team and to ensure
processes are efficient and effective.

•  Organise and, when relevant, attend meetings
•  Ensure that the school meets its commitment to the

safeguarding and promotion of welfare for all the pupils and
staff.

•  Meet statutory requirements relating to the most up to date

•

versions of ‘Keeping Children Safe in Education’,
‘Working Together to Safeguard Children’ and ‘What to do if you
are Worried a Child is being Abused – advice for Practitioners.
•  Help keep your own knowledge and understanding relevant and
up-to-date by reflecting on your own practice, liaising with
school leaders, and identifying relevant professional
development to improve personal effectiveness.

•  Take opportunities to build the appropriate skills, qualifications,
and/or experience needed for the role, with support from the
school.

•  Take part in the school’s appraisal procedures.
•  To actively engage in Performance Management Review process.

This job description is not necessarily a comprehensive definition of the post.  It is representative
only.  Other reasonable duties may be allocated from time to time commensurate with the
general character of this post and its grading.  Where such duties amount to more than a
temporary adjustment to the main responsibilities of this job description, it will be amended
accordingly.  It will anyway be subject to periodic amendment whenever circumstances or
appraisal processes dictate changes in the post holder’s role within the school.