IT Project Manager
Salary: £41,778 - £44,007 per annum (Grade 9)
Contract type: Full-time (36.5 hours per week), Permanent

The challenge
At WJEC, we contribute to our education communities by providing trusted qualifications and
specialist support, to allow our learners the opportunity to reach their full potential. This is a
fantastic chance to be part of an organisation that both encourages and enhances the minds of
tomorrow.

The role
The Project Management Office (PMO) oversee both transformative projects and IT
projects/portfolios within WJEC. With support from PMO colleagues, the IT Project Manager is
allocation a portion of this programme of work, managing their projects from inception to completion
and ultimately, operationalisation. With a primary focus on IT/ Business related projects, they will
work closely with internal and external project stakeholders (including 3rd party suppliers), to
monitor progress, manage risk and deliver projects in the agreed timeline, scope, cost, and quality
standards.

About you
To thrive in this role, you will need an understanding of the full project lifecycle, and the
methodologies applied in project management. You will be a strong communicator, with an ability to
influence and manage stakeholders to determine deliverables and manage progress against agreed
scope, objectives and milestones. Substantial project management experience in a business
environment, ideally involving IT-related projects, is essential for this role.

Benefits
At WJEC, we pride in being an inclusive and supportive place to work. We also offer a range of
excellent benefits including: 25 days annual leave per year (in addition to 16 statutory / additional
holidays) adjusted for part-time/compressed working patterns, free Welsh lessons, a competitive
pension scheme and numerous family friendly policies. A career with WJEC can be extremely
rewarding and you will be encouraged throughout with great opportunities to develop your
professional and personal skills.

If you would like to know more about this role, or about working at WJEC, please do not hesitate to
contact our HR team (HR@wjec.co.uk), who will be more than happy to help.

Please visit our website to download a copy of the job description and application form.

Closing date: Monday 20 October 2025
Interviews are expected to take place on Monday 27 October 2025

JOB DESCRIPTION

Job Title:

Department:

Section:

IT Project Manager

IT

Project Management Office

Responsible to:

Senior Programme Manager

Grade:

Location:

Main purpose of Job:

9

Hybrid - Western Avenue and Homeworking

As a member of the Project Management Office (PMO), you will be responsible for managing the successful
delivery of a wide range of projects. With support from PMO colleagues, you will work closely with internal and
external stakeholders (including 3rd party suppliers) to ensure all assigned projects are monitored and delivered
in line with agreed timeline, scope, cost, and quality standards.

You will be an advocate for the Project Management Office function through the embedding of change and
project management methodologies across the organisation.

Principal Duties and Responsibilities:

Project Management

•  Manage and deliver concurrent projects from their inception through to completion; overseeing the day-

to-day management of each project throughout the project life cycle.

•  Ensure all projects are delivered within defined project timescales, scope, cost and quality standards.
•  Produce and maintain all necessary core project components such as business cases, options

appraisals, project plans, Project Initiation Documents, risk and issue logs etc.

•  Create project plans dependent on resource availability and project needs, feeding back information to

the Senior Programme Manager and project stakeholders as required.

•  Monitor project progress against agreed plans, taking necessary actions and escalation where

•

appropriate to the Senior Programme Manager and/or relevant Steering Groups.
Identify and monitor risks and issues throughout the project, develop mitigating actions, completion of
risk registers, and escalate as required through the appropriate governance mechanisms.

•  Work with WJEC’s Cyber Security team to ensure data information and associated policies are at the

forefront of the project life cycle including planned ‘proof of concepts’.

•  Manage dependencies and interdependencies between projects and programme workstreams.
•  Manage the project governance process, by producing project and highlight reports to keep project

sponsors and stakeholders informed on the project progress.

•  Facilitate post implementation review and lessons learnt sessions with key project stakeholders where

appropriate, during project closure.

•  Manage the transition of projects into the Operational phase i.e., business as usual.
•

Identify and gain agreement on new process improvements to meet ever changing business needs as
required.

Author: iSeries Development Lead

Version: Oct 2025

Change Management

•  Be an advocate of change, leading by example and effectively communicating the rationale for change to

all relevant project stakeholders where appropriate.

•  Ensure effective Change Management processes are adhered to and document changes to deliverables

requested by stakeholders for approval from the Senior Programme Manager.

Stakeholder Engagement

•

Identify key project stakeholders and set up effective communication channels before, during and after
project implementation: managing expectations and providing appropriate communication/feedback
where required throughout the project.

•  Work with PMO colleagues to identify and agree resource commitment.
•  Establish and foster excellent working relationships with 3rd party stakeholders and suppliers, where

appropriate, in order to manage customer expectations.

•  Arrange and facilitate meetings with both internal and external stakeholders as required during the

project life cycle.

•  Ensure that all meetings are managed formally and all actions are agreed, logged and monitored to

conclusion.

Personal Development

•  Be proactive in seeking appropriate support, guidance and coaching from Senior Programme Manager
and the project community as required but especially in relation to major transformative projects.

Other
•

To understand and comply with all WJEC policies and procedures detailed in the Staff Handbook; in
particular, ensuring you understand your role and responsibilities in relation to Safeguarding, Information
Security, GDPR, Confidentiality, Welsh language and Health, Safety and Environment.

•  Participate actively in supporting the principles and practice of equality of opportunity as laid down in

WJEC’s Equality & Diversity Policy, embedding ED&I into all projects, policies and practices.
To be a pro-active team-member, contributing positively to meetings and projects in support of WJEC
aims and objectives.
To engage in personal and professional development activities relevant to the role.
To undertake other duties, as required, which are commensurate with the grade of the post.

•

•
•

Author: iSeries Development Lead

Version: Oct 2025

Person Specification

Job Title:

Project Manager

Department:

Project Management Office (Digital and Transformation)

Highly Desirable criteria are the optimum skills and experience the applicant will ideally have. Desirable criteria
are those which would add value to the job if present, and also include potential for growth and development
into the role.

Skills and Abilities

Highly desirable

•  Excellent interpersonal skills, with the ability to engage with, negotiate, influence and motivate a range of

stakeholders.

•  A good communicator (written and oral), with an ability to handle queries from different stakeholders

tactfully and efficiently, whilst maintaining confidentiality where appropriate.

•  Highly organised and able to deliver multiple competing and conflicting work priorities across a range of

projects, monitoring deadlines and escalating issues where required.

•  Excellent analytical and problem-solving skills; with a tenacious attitude to resolving project related

issues.

•  Proficient in IT, able to use software including Teams, Excel, PowerPoint, Visio, Project and PowerPoint.

 Desirable

•  Welsh language skills, both written and oral.
•  Demonstrable ability to act as a change agent and influence others using change management and

organisational principles.

•  Excellent report writing skills, with the ability to produce documentation within the required timescales.

Knowledge

Highly desirable

•  Knowledge of a range of project management methodologies.
•  Knowledge of managing and supporting the project lifecycle.

Desirable

•  Understanding of, and interest in, IT infrastructure components and principles.
•  Knowledge of ISO27001 principles and or other quality assurance standards.

Experience

Essential

•  Prior experience of delivering IT and/or business projects/solutions.

Highly desirable

•  Significant project management experience including budgetary controls, ideally for complex/multi-

faceted projects.

Desirable

•  Evidenced application of projects using different methodologies including agile and/or waterfall.

Training / Qualifications

Highly desirable

•  Project Management qualification. e.g.  Prince2, PMI.

Desirable

ITIL

•
•  FE/HE Education

Author: iSeries Development Lead

Version: Oct 2025

Telerau ac Amodau Gwasanaeth / Terms and Conditions of Service

Teitl y Swydd /
Job Title:

Rheolwr Projectau TG /
IT Project Manager

Cyflog /
Salary:

£41,778 - £44,007 y flwyddyn (pro-rata lle y bo'n gymwys) /
£41,778 - £44,007 per annum (pro-rata where relevant)

Gradd /
Grade:

9

Gwyliau Blynyddol /
Annual Leave:

25 diwrnod (182.5 awr) y flwyddyn. Mae CBAC hefyd yn darparu 16 diwrnod (116.8 awr) i
gyfrif am Wyliau Cyhoeddus a chyfnodau Cau CBAC (gwyliau ychwanegol). Mae'r
lwfansau hyn yn cael eu haddasu ar gyfer staff sy'n gweithio'n rhan-amser neu batrymau
gweithio cywasgedig.

25 days (182.5 hours) per annum. WJEC also provides 16 days (116.8 hours) to account for
Bank Holidays and WJEC Closure periods (Additional leave). These allowances are adjusted for
staff who work part-time or compressed working patterns.

Pensiwn /
Pension:

Mae gofynion y Cynllun Pensiwn Llywodraeth Leol yn berthnasol.

The provision of the Local Government Pension Scheme (LGPS) applies.

Math o Gytundeb / Contract Type:

Oriau Gwaith / Working Hours:

Hyd y Contract / Length of Contract:

  Llawn-amser / Full-time

☒
☐  Rhan-amser / Part-time

☒  Parhaol / Permanent
☐  Tymor penodol / Fixed-term

Nifer yr oriau'r wythnos /
No. of hrs per week:

36.5

Dyddiad gorffen arfaethedig /
Planned end date:
Rheswm dros y cyfnod penodol /
Reason for fixed-term:

Arall / Other:
Cyfnodau prysur llwyth gwaith /
Workload Peaks:

Amh /
N/A

Dull Ymgeisio / Method of Application:

Dylid anfon ffurflenni wedi’u llenwi ar e-bost at AD@cbac.co.uk erbyn 08:00, dydd Llun 20 Hydref 2025.
Mae disgwyl cynnal cyfweliadau ar dydd Llun 27 Hydref 2025.

Completed forms should be sent by email to HR@wjec.co.uk by 08:00, Monday 20 October 2025.
Interviews are expected to take place on Monday 27 October 2025.

Author: iSeries Development Lead

Version: Oct 2025