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Administrative Assistant (Côte d'Ivoire)
RAINFOREST ALLIANCE LTD
Côte d'Ivoire
Full-time
28th November 2025

Administrative Assistant (Côte d'Ivoire)

Posting Details

Job Details

Description

Position summary:The Administrative Assistant will provide effective administrative, logistics, and procurement support for Côte d’Ivoire teams and programs, with a focus on the FLOURISH (Financial and Livelihood Opportunities Using Regenerative Innovation for Sustainable Households) project. The role ensures efficient operations through effective coordination, documentation and communication.

Responsibilities

:

  • The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate:

Administrative Support

  • Provide day to day administrative support to the Côte d’Ivoire team with a focus on the FLOURISH project;
  • Support workspace setup and asset allocation for new employees and consultants of FLOURISH project;
  • Maintain records of contracts and leases for the FLOURISH project;

Procurement & Logistics (with a focus on the FLOURISH project)

  • Coordinate procurement requests and processes in line with Rainforest Alliance procurement policy and donor rules including vendor communication (sourcing quotations), vendor management, preparing and processing of LPO's and procurement justification memos, confirming products’ samples and scheduling procurement meetings for selection purposes;
  • Responsible for liaison with vendors for timely delivery of goods and services and ensuring proper invoicing and processing of vendor payments;
  • Responsible for the contracting process for vendors, suppliers and service providers; including review and renewal of contracts annually or as necessary, ensuring continued partnerships and favourable terms;
  • Engaging with vendors for credit facilities for efficiency of service provision.

Travel & Events Logistics (with a focus on the FLOURISH project)

  • Support travel arrangements (flights, visas) for staff in Côte d’Ivoire and consultants as appropriate;
  • Support technical teams with preparation for workshops, events, meetings, and trips (flights, conference & accommodation bookings) & procurement of promotional materials for the workshops;
  • Ensure proper travel documentation and safety protocols are followed;
  • Coordinate logistics for workshops including venue selection for team retreats and all office group activities;
  • Provide support to RA staff visiting Côte d’Ivoire (invitation letters, visa, hotel bookings, airport transfers and itinerary coordination as appropriate)

Asset and Inventory Management (with a focus on the FLOURISH project)

  • Responsible for equipment management, maintenance and repairs;
  • Maintain an up-to-date asset register and ensure periodic physical verification;
  • Track movement of equipment and supplies between field sites and offices;
  • Support asset disposal processes in accordance with RA and donor policies.


Qualifications: 

  • Bachelor’s degree in Business Administration, Office management, or related field;
  • Minimum 3 - 5 years’ relevant experience in administration and logistics roles;
  • Experience supporting multi-country or regional operations is preferred;
  • Excellent interpersonal skills with ability to interact culturally, linguistically, and diplomatically with diverse internal and external stakeholders;
  • Strong organizational and time management skills;
  • Proficient in Microsoft Word, Excel and Outlook;
  • High level of integrity and attention to detail;
  • Ability to work independently and collaboratively;
  • Experience in a not-for-profit and international environment preferred.

Level: 6Deadline: 28 November 2025Salary: Commensurate with experienceNotes: Only candidates legally authorized to work in Côte d'Ivoire will be considered.If you have any questions about the job vacancy, please contact the HR department: recruitment@ra.orgThe Rainforest Alliance encourages diversity and inclusion across the global organization. With this commitment to diversity, we are proud to be an equal opportunity employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, ages, disability and any other protected group.