HR Administrator - THE UFTON COURT EDUCATIONAL TRUST

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HR Administrator

THE UFTON COURT EDUCATIONAL TRUST

30,000 - 35,000 per year (pro rata)

Ufton Court, Green Lane, Ufton Nervet, Reading, RG7 4H

Part-time

9th December 2025

Job Description
HR Administrator

Job Title

HR Administrator

Location

Ufton Court, Green Lane, Ufton Nervet, Reading, RG7 4H

Salary

£30 -35,000 per annum (pro -rata for part -time)

Contract

Permanent, Full

-time or Part -time (Flexible)

Holiday

25 days (pro rata for part

-time)

Reporting

Head of Learning

Closing date

9th December 2025

About Ufton

At Ufton, we know learning outside the classroom gives children the freedom to flourish.

We run experiential programmes that deep children’s knowledge and connection to nature,

history and the self. Our team of skilled educators know how to make learning fun and bring

out the best in all children, whatever their needs and whoever they are.

We give children a safe space to learn about themselves and see everything in a new light,

helping them grow up more confident, curious and capable.

Purpose

Provide steady, inclusive and confidential support across the full employee lifecycle at

Ufton. Maintain accurate records, coordinate recruitment and onboarding, and

the SLT to

uphold fair and legally compliant best practice. Contribute to a culture rooted in equity,

belonging and safeguarding.

Key Responsibilities

1. Recruitment and onboarding

Ufton Court Educational Trust is a Registered Charity No. 1116659 | Registered in England & Wales. Company No: 5794281
Registered Office: Ufton Court, Green Lane, Ufton Nervet, Reading, RG7 4HD | 0118 983 2099 | enquiries@ufton.org.uk | uftoncourt.org.uk

• Coordinate adverts, candidate packs and interview scheduling

• Manage applicant communication with care and clarity
• Carry out pre -employment checks including references, right to work and

DBS

• Prepare induction plans and support managers to welcome new staff

• Maintain recruitment records to UK GDPR standards

2. Employee records and systems

• Keep all staff files and digital systems up to date
• Produce routine reports for SLT and trustees
• Update absence, leave and training data promptly

using Connecteam

3. HR processes and administration

• Draft contracts, variations and amendment letters
• Track probation reviews and appraisal timelines
•
• Monitor mandatory training and book courses
• Respond to staff queries with warmth, fairness and discretion

Support payroll preparation through accurate data entry

4. Policy, EDI and culture support

• Assist with updating policies including Equality, Diversity and Inclusion
• Ensure documents reflect current UK legislation
• Promote inclusive practice in line with Ufton’s ethos and the Equalities and

Inclusion policy
Support initiatives that build belonging, psychological safety and engagement

•

5. Safeguarding and compliance

• Maintain up -to-date checks and renewal alerts
• Uphold safer recruitment procedures at every stage
•
Support internal audits
• Escalate concerns promptly

6. General

• Provide administrative support to the
• Contribute to a collaborative, relational and respectful team environment

CEO and SLT

• Take part in training and reflective practice to grow skills and understanding

The post holder will also:

• Contribute to supporting the overall achievement of Ufton’s strategy

• Undertake any additional and ad hoc tasks as required

• Actively contribute in team meetings and other activities as required

• Represent Ufton in a professional manner
• Work within an EDI framework, adhere to all the Charity’s policies, procedures and

working practices

• To promote, monitor and maintain health, safety and security in the working

environment

• Ensure all records are held in compliance with GDPR, The Fundraising Regulator Code of

Practice and Ufton policies.

Please note that the responsibilities listed are not exhaustive and this job description may be

subject to change as the role evolves over time.

Person Specification

Experience

• Experience in an HR or administrative role in a

diverse setting

• Experience managing confidential information sensitively

• Experience supporting recruitment and onboarding processes

• Experience working in an education, charity or social impact organisation is

desirable

• Experience maintaining HR systems is desirable

Knowledge and skills

• Understanding of UK employment law fundamentals

•

Strong organisational and time management skills

• Confident with digital systems including HR databases and MS Office

• Clear and respectful communication skills

• Ability to draft accurate documents and letters

• Understanding of inclusive and trauma

-informed practice or willingness to learn

Personal attributes

• Warm, steady and compassionate approach

• Commitment to equity, inclusion and respect

• High attention to detail

• Discreet and trustworthy

• Able to remain calm under pressure

• Comfortable supporting staff across all roles

• Curious, willing to learn and open to feedback

• Enthusiasm for the mission and values of Ufton Court.

• Partial to a homemade flapjack and ability to make a decent cup of tea.

Qualifications

• CIPD Level 3 or willingness to work towards it

• Evidence of ongoing professional development is desirable

Working with Children

Safeguarding: All staff at Ufton share responsibility for keeping children safe. As such, you

must :

Follow Ufton’s Safeguarding Policy and safer working practices

•
• Complete relevant safeguarding training
• Maintain clear professional boundaries
• Report any concerns promptly

This role may involve direct or indirect work with children. A commitment to creating a safe,

inclusive culture across the estate is essential.

Conduct around children:

All staff are expected to model Ufton’s values in their behaviour,

treating every child with kindness, respect and fairness as well as challenging or reporting

anything that falls short.

Pre -employment checks: All roles at Ufton are subject to:

• An enhanced DBS check
• At least three references, including your most recent employer
• Clarification of any gaps in employment
• Proof of the right to work in the UK

Any concerns will be followed up in line with our safer recruitment procedures.

Values Alignment
You share our values of agility with consistency, playful and professional, acting today for

tomorrow, and the belief that curiosity leads to excellence.

We are based in a glorious rural location but that does mean you'll need access to your own

transport. Whilst on site you’ll have lunch provided and there is usually homemade cake

around.

You must have the right to work in the UK and to be onsite

as often as possible as we are a

place -based organisation – you’ll soon have FOM O anyway .

Join us at Ufton and be part of a team that is dedicated to making a real difference in the lives

of children and young people. If you

have a strong commitment to our values, and want to

work in a flexible and supportive environment, we'd love to hear from you.

To apply, please submit your CV and a cover letter outlining your suitability for the role and

how you align with Ufton's values

to recruitment@ufton.org.uk .

We will only consider applications that provide a covering letter.

Closing date:

11:59pm 9th December 2025

Ufton is an equal opportunities employer and welcomes applications from all suitably

qualified candidates , especially those from underrepresented communities

. All offers of

employment are subject to a satisfactory completed enhanced DBS

(The Disclosure and

Baring Service) check and at least three references.

Connect with a cause that needs you!