Additional Information

The Role

We are seeking a skilled administration assistant to support the administrative, financial, and organisational operations of Inclusion School. The role is essential to maintaining internal systems, supporting admissions and exams, coordinating staff training and CPD, and managing key documentation. You will also assist with front-facing duties and contribute to a safe, professional, and inclusive school environment.

Key Responsibilities: 

• Support safeguarding procedures including managing third-party checks, provide first aid and welfare support to learners, and maintain accurate medical records.
• Act as a key point of contact for learners, families, and colleagues ensuring confidentiality.
• Maintain the school MIS, including setting up academic years, enrolling/unenrolling learners, and ensuring all data is accurate, secure, and up to date.
• Assist in organising school events and meetings and calendar activities such as parent evenings.
• Support exam arrangements, including scheduling, documentation, and liaising with relevant staff and students.
• Liaise with county transport services to manage applications, changes, and resolve any transport-related issues.
• Manage resource purchasing and liaise with the central finance team in line with procurement guidelines and budget controls.
• Coordinate new starter and transition paperwork, ensuring all documentation is complete, accurate, and securely filed.
• Record and monitor staff training and CPD and assist in organising training sessions and maintaining compliance logs.
• Coordinate staff absence cover
• Administer health and safety records

Inclusion Education recognises and values the enriching contribution which people from a range of backgrounds and experiences can bring to the life and development of the Organisation. We therefore aim to provide a service which, in its teaching, administration and support services, actively promotes equality of opportunity and freedom from discrimination on grounds of age, cultural background, disability, ethnicity, gender, religion or sexual orientation.

All employees have a responsibility to promote and maintain a safe and healthy working environment, by taking reasonable care of their own health and safety at work and the well-being of colleagues and students. Line managers have specific responsibility for the health and safety of the team for which they have general management responsibility.

Skills

Experience/Knowledge Excellent communication and interpersonal skills with a flexible, friendly, and professional manner

Essential

Strong organisational and time-management skills with the ability to prioritise and multitask

Essential

Proficient in Microsoft Office 365

Essential

Ability to handle and present data accurately

Essential

Calm under pressure and able to manage unexpected situations effectively

Essential

Two years demonstratable experience in an administrative role, preferably within an educational or public sector setting

Desirable

Familiar with school MIS systems (e.g. Arbor, CPOMS)

Desirable

Familiar with school MIS systems (e.g. Arbor, CPOMS)

Desirable

Experience with financial processes such as purchase ordering and expense tracking

Desirable

Qualifications First Aid training desirable

Desirable

Related Documents

Safeguarding Information

Inclusion Education is committed to the safeguarding and welfare of young people and expects all employees, volunteers and third parties to share this commitment.

• The successful applicant is responsible for ensuring that all Inclusion Education’s child protection and safeguarding policies are adhered to, and concerns are raised in accordance with these policies.
• This post is subject to an Enhanced DBS (Disclosure and Barring Service) (Disclosure and Barring Service) check, and safer recruitment pre-employment background checks (including overseas checks if applicable) prior to confirmation of appointment.
• It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children.

Inclusion School Basingstoke

Jays Close
Viables
Basingstoke
Hampshire
RG22 4BS

HR