Finance Assistant

• Regular payroll processing (weekly and monthly) ensuring all deadlines are met
• Dealing with payroll queries and ensuring that all relevant documents are maintained and submissions are made
• Regular posting of purchase and sales ledger entries to Sage 200
• Petty cash payments, including reconciliation
• Raising payments
• Regular banking of cash, cheques, donations etc
• Raising invoices for monthly support services and projects
• Allocation of payments within cashbook
• Credit control and chasing debtors
• Establishing, maintaining and reconciling supplier and customer accounts
• Coding of supplier invoices and obtaining the necessary approvals
• Preparing monthly journal summaries – including internal recharges and occasional ad hoc journals when adjustments to accounts are required
• Responding and dealing with phone and email enquiries relevant to the Finance department
• Maintaining financial files and spreadsheet records
• Managing the filing, storage, archiving and security of documents, meeting Data Protection requirements and responsibilities
• Supporting the development, production and implementation of Finance process documents
• Monthly credit card reconciliation, coding and posting
• Ensuring the safeguarding of all Buckfast Abbey finances via the implementation and adherence of financial policies and procedures
• Reconciliation of control accounts
• Assisting with management accounts, budgets, year-end statutory accounts and audits as required
• Processing daily post and assisting in the management of the Finance email account

• Finance qualification – for example AAT (desirable)
• Experience of processing payroll (essential) and preferably use of Sage 50 payroll
• Good IT skills including Excel. Previous use of Sage 200 advantageous
• Data entry – particularly in respect of cash books, purchase ledger, sales ledger and payroll
• Attention to detail and ability to work well under pressure and to deadlines without compromise to standards
• Ability to communicate well at all levels, verbally and in writing
• Time management and organisation skills
• Honest and trustworthy, strict confidentiality in all aspects of work
• A proactive, responsible team player – punctual and reliable with a positive, ‘can do’ attitude
• Robust and resilient to deal with the demands of a multi-faceted, complex organisation
• Aligned with company values

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