Administrative Assistant

Administration

Weston Park Cancer Charity

Main purpose of post
 To provide effective administrative support across the organisation, which will
include minute taking and completion of expenses.
 Perform administrative tasks related to HR processes, to ensure the efficient
delivery of HR services and the accurate maintenance of employee records.
Requiring the candidate to be organised, detail-oriented, and able to handle
sensitive information with confidentiality.
 Work on administrative projects and time-limited pieces of work to help
improve systems and processes.
 Support colleagues from all different departments with increased activity at
key times of the year, such as fundraising campaigns i.e., Christmas campaign,
the governance meeting cycle and supporting our events.
 Providing reception cover at our Support Centre, Cavendish Centre and Charity
Hub when required.
What you do
Administration
You will support the whole organisation with a range of administrative tasks
which will include:
 Completing minutes for key meetings.
 Processing of Expenses on behalf of the Senior Leadership Team.
 Arranging room bookings both internally and externally.
 Support with co-ordinating organisation wide meetings i.e., monthly staff
meetings, away days, including booking venues and arranging catering.
 Supporting with governance committee cycles, preparing documents and
reports as required.
 Inputting data into relevant systems accurately and in a timely manner.
 Dealing with enquiries from patients, donors, supporters, service providers
and volunteers as required in a timely and effective manner.
 Provide general administrative support to the wider team as required.
 Taking donations in any of the Weston Park Cancer Charity locations.
 Support with the administration of our grants programme, including
preparing and issues letter to grant applicants as instructed, updating and
maintaining grant budget spreadsheets.
You will work on time limited ad hoc projects, which could include:
 Creating and implementing new processes, including building templates /
documentation / matrixes.
 The build-up to / during and/ or after a campaign / or event.
HR Support
You will provide support to the HR Manager which will include:
 Maintaining and update employee records.
 Assist in the recruitment processes (posting job ads, scheduling interviews,
communicating with candidates).

employee letters.

 Coordinate new hire onboarding and offboarding processes.

 Organize training sessions and maintain training records.

 Assist with HR projects such as employee engagement programs.

Cover Support

You may be asked to provide cover on the front of desks of one of our sites:

Cancer Support Centre, Northumberland Road, our Charity Hub, Whitham Road

or Cavendish Centre, Wilkinson Street which will include:

 Meeting and greeting visitors including supporters and patients and acting as

their first point of contact for any queries.

 Dealing with telephone, email and postal enquiries across the organisation

 During cover period, you may be required to open and close the patient

spaces, as part of a wider team rota.

 Booking in and logging patients onto the relevant records and databases to

provide accurate data.

 Sending appointment reminder calls/texts/letters to clients as required.

 Co-ordinating the Transport service, including supporting and co-ordinating

the volunteer drivers.

 Managing the consumables within this patient space and ordering

replacement stock as and when required.

The job description is not an exhaustive list of all duties required of the postholder.

Sheffield

24,570

Full Time

37.5

26-10-2025

Please send a CV and Cover Letter to HR@wpcancercharity.org.uk in Word format.

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