EVENTS,  MARKETING  AND  ADMISSIONS  ASSISTANT  -

JOB DESCRIPTION

Pangbourne  College  is  committed  to  safeguarding  and  promoting  the  welfare  of
children and young people and expects all staff to share this commitment.

 Job Title:

Events, Marketing and Admissions Assistant

Reports to:                                           Director of Admissions, Marketing and Comms

Department:

Marketing and Admissions

Hours per week:

38 weeks per year

Monday to Friday – 08.30 – 16:00 with flexibility in start time

Including 2 x Saturday Open Mornings per year, 1 Open Evening and 1 x Saturday

                                                   Assessment Day

 Role type:                                            Permanent Contract

Key working relationships:
Director of Admissions, Marketing and Communications
Admissions Officer and Senior Admissions Officer
Marketing Executive and Senior Marketing Officer
Head’s PA
Academic Teaching Staff
Catering, Works, IT and Maintenance Team
Bursary Staff

Role Summary

This is a key role within the Marketing and Admissions team. The role will be responsible for delivering
the event programme for the College. The events will include a portfolio of successful enquirer, applicant
and offer holder events that engage, inspire, inform and encourage prospective families to consolidate
their interest in the College as well as retention events for current pupils and parents. The role will also
provide admin support across the Marketing and Admissions teams and support with Outreach events.

This role will offer exposure to a wide range of disciplines across marketing, events and admissions and
provide a good grounding of experience within these areas as well as within the education sector.

The role requires an enthusiastic individual who is keen to support and get involved in all aspects of the
department. A ‘can-do’ attitude, attention to detail, good interpersonal skills and an ability to multi-task
are essential.

Duties and Responsibilities

Key tasks

Event Management

●  Assist in the planning and logistics for the annual calendar of events and ensure all are diarised in

all relevant calendars.

●  Ensure all aspects of the annual events are booked and be the main point of contact within the

College to manage and deliver the events.

●  Liaise with internal contacts to deliver the events (catering, reception, Heads of Departments,

SLT, pupil allocations, tour guides, IT, sound/lighting, maintenance, estates etc).

●  Ensure all events are planned and delivered in a timely manner and to the minutiae of detail.
●  Ensure all guest communication and their event experience is delivered to a high standard.
●  Produce clear and detailed planning documentation and check lists for each event to ensure no

deadlines are missed.

●  Work with marketing to ensure the event has the correct promotion, collateral, branding and

merchandise (if required).

●  Set up and manage the online booking forms for events and ensure all attendees are inputted into

the database (iSAMs)

●  Attend any relevant internal meetings regarding the planning or delivery of the events and
internal communication and other documentation is completed for the event (eg risk
assessments).

●  Responsible for set up and breakdown of events.
●  Send out feedback forms for each to collect and analyse feedback from participants and staff.
●  Create post-event reports summarising feedback and recommendations to put in place for

subsequent events to ensure continual improvements and refinements are made.

●  Monitor and document competitor events to ensure College events remain competitive,

appealing and innovative.

Admin Support

●  Provide admin support to the Admissions Team to ensure all enquiries are dealt with effectively,
all enquiries are funnelled through to conversion and all new joiner information is completed and
returned.

●  Provide admin support for the Outreach activity that the marketing team put on for the local prep
and primary schools. This will involve sending out invites and information to schools, help manage
responses, communications with the schools and hands on help on the day of the event as well as
organising any collateral and branded merchandise to give away.

●  Arrange all aspects of individual prospective parent visits to support the admissions team and

co-ordinate pupil tour guide requirements.

●  Prepare literature packs for visiting families at all events.
●  Help co-ordinate attendees at Future Schools Fairs and packing equipment for staff members to

take.

Attendance at events will include: Open Days, Open Evenings, Taster Days, Assessment and Activities
Days, New Joiner/Welcome Events, Keeping in Touch events, Heads Introduction to Pangbourne and
Retention Events. Please note: some events will take place in the evenings and on Saturdays where
attendance is required.

Other
The above is only an outline of the tasks and responsibilities of the role.  The post holder will carry out
any other duties as may be reasonably required by his/her line manager.
The Job Description and person specification may be reviewed on an on-going basis in accordance with
the changing needs of the department and College. This Job Description and accompanying
documentation do not form part of the employment contract.

Child Protection and Safeguarding Policy
It is the post holder’s responsibility for promoting and safeguarding the welfare of children.  You will
comply with the Pangbourne College Child Protection and Safeguarding Policy, and the requirement to
report to the Designated Safeguarding Lead any concerns relating to the safety or welfare of children.

Terms and Conditions of Service
The post holder will be required to comply with all policies and procedures issued by and on behalf of the
College. The post holder will be subject to an Enhanced Disclosure and Barring Service Certificate.
The post holder will be required to participate in the College’s appraisal procedures as an appraisee and if
applicable, as an appraiser. The post holder will be required to attend statutory and mandatory training.

Information Security, Confidentiality and Data Protection
During the course of employment the post holder may have access to, see or hear information of a
confidential nature and he/she will be required not to disclose such information. All personal
identification information must be held in the strictest confidence and should be disclosed only to
authorised people in accordance with the General Data Protection Regulation and the College’s Privacy

Notice, unless explicit written consent has been given by the person identified.

Equal Opportunities
The post holder must comply with and promote Equal Opportunities and avoid any behaviour which
discriminates against others on the grounds of sex, disability, marital status, sexual orientation, age, race,
colour, nationality, ethnic or national origin, religion, political opinion, trade union membership.

Health and Safety
Under the Health & Safety at Work etc Act 1974, it is the responsibility of individual employees at every
level to take care of their own health and safety and that of others who may be affected by their own acts
at work.  This includes co-operating with the College and colleagues in complying with Health and Safety
obligations to maintain a safe environment.