TEMPORARY ADMISSIONS ASSISTANT

Fixed Term Contract – 10th November 2025 – 18th December 2025.

35 Hours Per Week

Introduction to St Peter’s College
St Peter’s College is one of thirty-nine self-governing colleges of the University of Oxford. Founded in
1929  expressly  to  widen  access  to  the  University,  it  is  an  open,  tolerant  and  creative  academic
community.  It  enjoys  an  atmosphere  in  which  academic  staff  and  students  from  many  different
backgrounds  and  countries  mix  easily  and  comfortably.  The  College  community  is  made  up  of  the
Master, 70 Fellows, and College Lecturers actively engaged in teaching and research in a wide range of
subjects, 350 undergraduate students, 250 graduate students, 25 Visiting Students and more than 90
members of administrative and domestic staff. St Peter’s is proud of being highly international across
all sections of its community.  St Peter’s College is a registered charity. Further information may be found
at www.spc.ox.ac.uk.

The Role
St Peter’s College is seeking to recruit a Temporary Admissions Assistant on a fixed-term contract for
the period Monday 10th November 2025(or as soon as possible thereafter) to Thursday 18th December
2025.   We would expect the individual to be working in college rather than remotely.    This is a great
opportunity  for  someone
in  higher  education,  admissions,  or  Oxford’s  academic
environment.

interested

The appointee’s main duty will be to assist the Deputy Registrar and Admissions Administrator during
the Undergraduate Admissions period, but they are also likely to be asked to assist with general office
administration.

The role will involve frequent communication with undergraduate applicants to St Peter’s College and
will interact significantly on a professional level to support colleagues within the College Office.  The
role  will  involve  close  liaison  with  staff  in  other  College  Departments,  academic  staff  (Fellows  and
Lecturers) and students.

Main Duties and Responsibilities
The following duties are not shown in order of priority or frequency, nor is the list exhaustive, but rather
an indication of the type and level of duties expected of the post-holder.  The post-holder must be willing
to undertake other reasonable duties as required/requested.

Admissions Support
•
•
•
•

Collation and distribution of admissions paperwork to college tutors.
Assisting with the arrangements for remote interviews via Microsoft Teams.
Liaising with tutors, other colleges and applicants before and during the interview period.
Assisting  with  sending  out  interview  pre-reading  to  admissions  candidates  ahead  of  their
interviews.
Assisting with setting up and monitoring Miro boards during interviews.
Acting as an on-call interview ‘note-taker’ between Monday, 8 December 2025, to Wednesday,
17 December 2025.
Answering email and telephone queries from applicants in the run-up to the admissions period
and handling various communications to applicants during it.

•
•

•

College Office Administration
•

Acting  as  a  point  of  contact  for  enquiries  in  person  and  on  the  telephone,  referring  them  to
colleagues where necessary.
General office administration as required, including preparing letters, updating
lists, database entry, maintaining electronic files, and photocopying.
Helping the College Office team and any visitors to the College Office.

•

•

Person Specification

•  Good standard of general education to at least A Level
•  Fluency and accuracy in written and spoken English
•  Attention to detail
•  Experience and Knowledge
•  General office administration experience
•  Excellent IT skills, including proficient use of Microsoft Outlook, Word and Excel, and Teams,
with the ability to learn new systems. Previous experience of using Teams in an administrative
context would be particularly advantageous.

•  Ability to work collaboratively and flexibly with the team and be considerate of others within the

team.  Ability to deal calmly with urgent tasks (unflappability).

•  Ability/ familiarity in handling confidential and sensitive documentation.
•  Ability to follow instructions clearly.
•  Adaptability  and  flexibility  to  manage  a  variable  workload;  ability  to  prioritise  and  undertake

tasks logically and methodically.

Conditions of work
The appointment will be subject to the provision of an original document which indicates the right to
work in the UK.

Contract /Duration
Fixed-term contract for the period Monday 10th November 2025 - Thursday 18th December 2025.

Hours of Work
Full-time administrative staff at the College typically work a 35-hour week, with a one-hour unpaid lunch
break each day. However, applicants should note that this role may require flexibility in working hours
during the admissions period. Extended hours may be necessary to meet operational demands, and any
additional time worked will be compensated in line with college policy.

Salary
The appointee’s salary will be calculated pro rata at Grade 4 of the nationally negotiated pay spine,
currently £26,707- £30,378 per annum FTE. The hourly rate paid for the core hours stated will be
between £14.67 and £16.69 per hour.

Holiday
The holiday entitlement will depend on the number of hours worked and will be prorated based on a
full-time entitlement (including the usual public holidays in England and Wales). As the nature of the
arrangement makes it impractical to define in advance the amount of holiday to which the appointee
is entitled, they will receive a pro-rata credit for holiday accrual in respect of all time worked at the end
of the contract period.

How to Apply
Applications should comprise a detailed CV together with a cover letter (no more than two pages). This
should explain your interest in the role and particularly highlight the relevant strengths that you would
be able to bring. Candidates are also requested to give details of the names and contact details of two
referees. References will not be taken up before the appointment stage.

Applications should be sent to human.resources@spc.ox.ac.uk.

Please  use  the  subject  line  ‘Temporary  Admissions  Assistant  Application  –  [Your  Name]’  when
submitting your application.

Though not mandatory, we also ask you to complete and return a college recruitment monitoring form.

Since we will correspond with you by email and phone, please ensure that you provide us with an email
address and phone number that you are happy for us to use for this purpose. Please provide a mobile
phone contact if possible.

The closing date for receipt of completed applications is Noon (UK Time) on Wednesday, 29th October
2025.

Interviews are expected to take place in person in the week commencing 3rd November 2025.

Data Protection
All data supplied by applicants will be used only for the purposes of determining their suitability for the
post  and  will  be  held,  as  defined  in  the  General  Data  Protection  Regulation  (“GDPR”),  the  Data
Protection Act 2018 and the College Policy on Data Protection as amended from time to time.

Equality and Diversity,
St Peter’s seeks to promote inclusion and diversity. We are committed to ensuring that our staff is as
diverse as possible to better work with the diverse population of our college. We are particularly keen to
receive applications from people of colour, people who identify as being LGBTQIA+, and others who
will enhance the diversity of our team.