EA to Dres and DT

JOB PROFILE: EXECUTIVE ASSISTANT
Date profile last
reviewed:

EA to Director Fundraising and
Director Strategy & Impact

December 2025

Reports to:

Director Fundraising (DFR) /
Director Strategy & Impact (DSI)

Role:

Name:

MAIN SUMMARY OF ROLE:
To provide confidential administrative and business support to two directors.  This role will ensure
that both directors are supported in their main duties and provide across-Fund coherence, through
good communication and collaboration. A high level of discretion to support members of the
Executive Leadership Team (ELT) is essential, along with the ability to communicate and interact with
all internal and external stakeholders, including those at senior level.

KEY ACCOUNTABILITIES/RESPONSIBILITIES:

For both Director of Fundraising and Director of Strategy & Impact
•  Plan, organise and prioritise each Director’s work schedule so that all tasks are carried out

in time and in line with deadlines, including agreed actions from meetings.

•  Proactively manage the Directors’ diaries so that all tasks are carried out with strong awareness

and recall, work efficiently to deadlines and push projects to completion, demonstrating initiative
and sound decision making.

•  Ensure timely and accurate flow of information between ELT, Director and HoDs as required.
•  Support the Directors in the production of papers to support decision making including the Board

of Trustees, Sub-Committees, and Management Board.

•  To carry out any other duties that is within the scope of the job as requested by the DFR/DSI,

including:

o  Organise monthly inductions for new starters with both the DFR and DSI
o  Management of credit card/ personal expense claims

•  Work collaboratively with the internal EA network to ensure business outputs are met whilst

maintaining coherence across the Fund.

•  Provide EA cover to Chief Exec and other Directors where required.

Specifically for Director of Fundraising
•  Appropriately manage and action all correspondence relating to the Directors’ day-to-day

responsibilities and be a point of contact for enquiries directed at DFR.

•  Act as the Secretary for the annual Trading Company and quarterly Fundraising, Comms and

Engagement Committee, and other, meetings including preparing agendas, taking minutes,
circulating action notes and monitoring the execution of agreed actions.

•  Support DFR performance reporting, including management accounts and one-pagers, as well as
the annual business planning cycle and servicing Trustee committees, including supporting HoDs
to achieve directorate level tasks/priorities.

•  Support the administration of key projects and events that the Director and Fundraising HoDs are

responsible for to ensure that activities are completed as scheduled.

•  When required, to provide support to the different teams in the directorate, such as:

o  Providing administrative support to HoDs to help maximise their time and help drive the

directorate goals forward.

o  Support HoDs to explore new opportunities and assist with planning.

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EA to Dres and DT

COMPETENCIES REQUIRED FOR THE ROLE

Essential
•  Planning and organising
•  Relating and networking
•  Coping with pressures and set-backs
•  Writing and Reporting
•  Adapting and responding to change
•

Following instructions and procedures

Desirable

•  Deciding and initiating action
•  Persuading and influencing
•  Applying expertise and technology
•  Achieving personal work goals and objectives
•  Working with people
•

Learning and researching

QUALIFICATION(S), KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED FOR THE ROLE

Academic or Professional Qualifications (or equivalent):

Essential
•  Qualified by experience

•  Professional body qualification

Desirable

Knowledge/ Experience:

Essential
•  Proven ability as an Executive Assistant or
Personal Assistant to a senior executive

•  Administrative experience
•  Experience of working in a team
•  Stakeholder engagement and management

Skills/Abilities:

Essential

IT literate: Microsoft Suite

•
•  Able to set deadlines and work to them
•
•  Proactive, positive and creative attitude to

Interpersonal skills

Desirable
•  Experience of working in a charity or military or

civil service environment

Desirable
•  Ability to positively influence stakeholders at all

levels

•  Creates personal credibility

problem solving

•  Minute taking
•  Strong communication skills; written and

verbal

Other Requirements:
•  Occasional evening and weekend work in support of events.
•  Travel to other Fund and UK locations (as appropriate).
•  To carry out any other duties that is within the scope of the job as requested by the Directors

Signature

I confirm this job profile has been drawn up with my full involvement and accurately reflects the
responsibilities of the role.

Postholder's Signature:
Line Manager's Signature:
Date:

NAME:
NAME:

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