Office & finance Administrator at The Activity Den

Contract Type: Permanent

Role Type: Employment

Hours: Part time

Application deadline:

Based: Durham

Salary: £13 Per Hour

Salary Type: Fixed Salary

Location: County Durham

Role description: Finance

Office & Finance Administrator

Salary: £13 per hour

Hours:  16 hours per week

Length of Contract: Permanent (following successful probationary period)
 

Purpose of the Post: The purpose of this post is to provide financial, administrative and office based support to The Activity Den Board and Staff.
 

Accountability: The Office & Finance Administrator will be accountable to the Development Coordinator. 
 

Base: The Activity Den, Tanfield Lea, Stanley, County Durham, DH9 9LU
 

Main Duties

Finance  

• Being an online banking user with inputting permissions
• Checking the online banking every day for movements
• Liaising with the Development Coordinator to update all financial spreadsheets and databases in line with charity’s needs.
• Processing and paying-in incoming cheques
• To carry out monthly Payroll requirements
• Taking instruction to process inter account transfers on the bank
• Setting up online payments for core costs
• Grant payments – liaising with the Development Coordinator to manage grant funds.
• Following up on approved grants, monitoring the pipeline of grant payments from approval stage to clearing the bank.
• Making card payments for individual grants
• Monitoring the petty cash
• Creating PDF Fund Statements
• Other banking administration as directed
  

Office Administration 

• To provide office management support - Dealing with telephone, written and in person queries
• To maintain effective administrative systems and records. Organising meetings and taking minutes where necessary
• To prepare reports when needed for circulation, e.g annual report

• Monitoring and ordering new stock for operational purposes etc and building professional relationships with any contractors.

• To carry out staff inductions and monitor associated human resources administration (sickness, holiday leave, pension)

• To conduct charity financial tasks, namely book-keeping, banking, petty cash, contributing to the production of year-end accounts, producing reports when required

• To liaise with the public regarding hire of The Den.

• To draft, update and review policies when required

• To maintain and monitor The Den’s compliance requirements and keep the risk register up to date

• To comply with The Activity Den policies and procedures

• Any other duties which may reasonably be required by The Activity Den Board and /or your line manager.

• To ensure that all duties are carried out with regards to the Health and Safety At Work Act 1974.

Person Specification 

Essential 

• Experience in dealing with financial administration
• Excellent organisational and planning skills with a high level of accuracy.
• IT skills and confidence working with new technology; competent in Microsoft Word/Excel/Access/
• PowerPoint/Outlook applications, and using the internet
• Excellent communication and customer service skills
• Takes initiative to resolve issues independently when appropriate
• Ability to work within a small team, with a flexible, positive ‘can-do’ approach
• Hard working, self-motivated, enthusiastic

Desirable 

• Experience of working within the charity and voluntary sector
• Finance-related qualification
• Office management/support experience