JOB SUMMARY

The Officer, Monitoring and Evaluation - Health Information System (HIS) will assume primary responsibility for supporting the HIS, ensuring that data from supported health facilities and community outreach programs are being collected, entered and processed in accordance with IMC and national surveillance SOPs and in a timely fashion, and will serve as the focal point for all field concerns related to the HIS system with IMC-supported health facilities. In addition, the position will be responsible for building the capacity of IMC teams through training and workshops. The Officer will be in regular contact with IMC field staff to ensure that required and standardized data collection formats are in place and reported in a timely manner.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

 

MAIN TASKS AND RESPONSIBILITIES

IMC’s Policies, Guidelines, and Procedures

· Actively promote Prevention of Sexual Exploitation and Abuse (PSEA) standards within IMC and amongst its beneficiaries.

· Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the Code of Conduct, ethics, values, and standpoint with regards to internal and external actors.

MEAL System

· Conduct regular visits to health facilities and community outreach sites to provide feedback and training on their use of the HIS and verify data quality.

· Create a feedback mechanism of data results and share with other members of the health team.

· Enter data into indicator tracking sheets as required.

· Systematically review datasets for discrepancies or errors based on data quality SOPs and on correcting any incompatibilities where possible.

· Ensure tools and systems are in place for learning and decision making on the needs of vulnerable groups, including fields for disaggregation of all data by sex, age, disability status, and others as applicable.

Health Information System (HIS) Technical Oversight

· Lead technical support for the system, by ensuring optimal performance of HIS, including assistance in planning, developing, and implementing system updates, and testing the updates of the PHC department systems.

· Support the preparation of SOPs for HIS for different types of users, and functionalities.

· Liaising with database team to design or revise data elements in the system

· Quality audits of the data on the system against register books etc.

· Provide technical support in the setup, maintenance, and use of online/offline data collection and visualization tools, ensuring proper synchronization, troubleshooting, and capacity-building of end users.

Capacity Building

· Provide training/workshops and regular refresher training for procurement and finance teams in developing reports through HIS.

· Provide training/workshops and regular refresher training for program staff on the use of the HIS and tools.

· Coordinating with and training data entry staff on use of the system

· Deliver training and support field enumerators and partners on data capture, analysis and use.

Presenting Information

· Assist as required in preparing epidemiological reports, situation reports, and analyses of project performance.

· Assist as required in preparing presentations for country, regional and global technical meetings.

· Provide summary epidemiological reports to health facilities for decision-making and trend analysis as requested.

· Support in the development and maintenance of data visualization reports and dashboards using tools such as Power BI, ensuring clear, accurate, and actionable presentation of HIS data

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.