About Venus Our Values Accessibility ‘’Always somebody available to talk to and give advice” Respect “My decisions were respected and my voice was heard” Integrity “Venus provide everything you need and stand by their values and principles” Trust “I believe that if there is no trust people won’t feel they can talk” Fairness “Really fair and just” Our Vision Fulfilling lives and building resilient communities. Our Mission To work with women, children, young people and families in our community, recognising their choices, voices and opportunities to develop their potential. Finance Assistant Job Description & Person Specification Job Purpose To assist and support the Finance Officer to carry out a range of practical accounting tasks, working towards the collation, checking and analysis of financial information that can then be utilised by senior staff, trustees and accountants. Reports to / Line Manager – CEO/Finance Officer Department – Finance Hours per week – 16 Venus Grade 4 Role & Responsibilities and Core Competencies *Ad hoc duties commensurate with your role are also included in the below. Assist and support the Finance Officer in the following areas: Strategic Planning and Evaluation • Keep team members informed of financial progress, changes, deadlines and other information as required through agreed internal communication processes. • Ensure that your work is carried out within Venus mission, aims, objectives, policies and procedures. • Ensure that good practice is adhered to, monitored and further developed. Monitoring and Compliance Liaise with management team, colleagues, commissioning bodies and trustees. • Administer payroll for Venus and other partner organisations as required. • • Arrange payments of/raising invoices and reconciliation. • Undertake financial administration. • Monitor financial transactions. • Bookkeeping. • Prepare accounts, reports, budgets and financial statements. • Ensure compliance with taxation legislation. • Advise on and control income and expenditure budgets. • Ensure compliance with financial database vendor license agreement. • Perform daily administrative duties i.e. handling telephone calls, responding to emails, communicating with suppliers and managing records etc. • Ensure that finance systems run efficiently and regularly review them against SMART and LEAN principles. • Ensure data is adequately and regularly backed up and archived. • Ensure that all data is secure from unauthorised access. • Ensure that data is stored in accordance with Data Protection Regulations. • Keep up to date on all personal financial qualifications Relationships and Engagement • Ensure that your work is carried out within Venus mission, aims, objectives, policies and procedures. • Work alongside and in partnership with other statutory, voluntary & community organisations. • Work as part of a team and attend team meetings, team days and activities. • Participate in supervision, appraisal and training on a planned basis. Person Specification Essential: • Experience in the use of Excel and Quickbooks • A bookkeeping related qualification • Experience of computerised accounting packages • Good IT skills, including Microsoft Office software, particularly in the use of spreadsheets. • Organisational skills with a thorough, methodical approach. • Attention to detail. • Clear interpersonal and communication skills, both written and verbal. • Mathematical and problem-solving skills. • Self-motivated and competent with managing own workload. • Ability to work on own and as part of a team. • Ability to maintain high professional standards in adherence to Venus policies, procedures and objectives. • Ability and understanding of highest standards of confidentiality at all times. Desirable: • Previous experience in charity finances and accounts Venus Employee Commitment At Venus we believe in championing the achievements of the individual but first and foremost, we’re also a team, and a team is strongest when everyone feels that they are supported and are valued as individuals. We know that our team are the heart of our organisation and that is why we make the following commitment to all our employees; • To value our people with a fair and transparent pay review process • To offer opportunities for internal promotion • Provide all our staff with a fair and structured performance review process • To be a learning organisation that supports its employees in gaining qualifications • To give all Venus staff opportunities to influence and change how we support our staff, stakeholders & clients Our Commitment to Building an Inclusive Workplace Venus is an equal opportunities employer who believes passionately that our team should represent the diversity of the communities that we support. We are committed to providing a place of work that provides fair and equal career growth and learning opportunities to all its employees. We do not tolerate discrimination of any kind within our company and we celebrate creating a culture offering opportunity for all; regardless of race, culture, gender, age, sexual orientation, disability or religious beliefs.